The Cost of Clutter

The Cost of Clutter

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In a recent survey, Get Organised asked their clients what their greatest motivation for getting organised in business was. Without fail, the answer related to the cost of clutter and the benefits on the bottom line once systems are streamlined.

To help lighten the load, we’re sharing four top tips on maximising productivity in the common areas causing major concern. You’ve guessed it; they’re…  admin, email, meetings and time productivity.

  • 20 – 30% of employees are disengaged in the workplace and are not fulfilling their core responsibilities.

Lack of time, balance and know-how are the most common reasons for poor performance in the workplace. Time maximisation stems on being able to prioritise priorities according to revenue and/or key job specifications. It is not uncommon for teams to focus their energy on the quick fast and easy tasks.

As a result, the tasks that require low focus are dealt with first thing in the morning stealing quality focus time from high value tasks. When your teams understand how poor prioritisation affects your company performance and have the tools of how to make change, you will discover an increase in morale and a boost in output. Both of which will positively impact your revenue.

Tip: Reserve the last 10 minutes of every work day to planning your high value tasks to tackle first thing the next morning.

  • Employees are losing up to 30% of their time on email

Email has the potential of being an incredibly powerful productivity tool except, in most cases, it is so purely utilised that it is the cause of tremendous frustration, missed deadlines and a myriad of mental mind blocks. To start maximising this powerful tool, remove all automatic email receipt notifications, set your email package to open onto calendar instead of inbox and schedule 3-4 ½ hour email focus slots a day which are dedicated to receiving, reading and responding.

  • Employees are spending up to 25% of their time in meetings.

Research shows that companies are losing 4 days per employee per month to mismanaged meetings. To make some positive changes always ensure:

  • Meetings are scheduled later in the day and last no longer than 20 minutes per session.
  • You have the right people attending the meeting. If it is not essential for a team member to be present let them know that attendance is voluntary.
  • Make sure you have an agenda. Stick to the agenda.
  • Appoint a time keeper to help keep the session on track.
  • Issue minutes with follow up action dates immediately after the meeting.
  • Employees waste 15% of their day looking for information

As a team brainstorm, decide on and document the best labeling protocol for your electronic and paper files.  Think filing prefixes, year/month/date, version control and retention period. A comprehensive protocol will include an explanation of what type of file gets what type of label and also, what should be filed where.

If your business has 10 or more employee and you’re ready to make small changes with massive consequences on your bottom line, request a complimentary Team Productivity Assessment from Get Organised by emailing info@getorganised.co.za.

Tracey Foulkes
Tracey Foulkes wows audiences with her sharp wit, quick reactions and personable sense of humour. She speaks about procrastination, business productivity, personal motivation and time management. . If you want your team to be inspired to operate outside of the box, contact her for a complimentary productivity assessment, email tracey@getorganised.co or find her on Twitter as Tracey Foulkes or on LinkedIn as Tracey Foulkes.