Statistics show that employees lose an average of one hour every day due to disorganisation. How does this translate into a Rand value for your company?
Given the current economic climate, productivity and efficiency are critical to business success. Organised employees save companies money.
Here are seven time maximising tips to get you and your teams organised:
- Time is a choice. Stop placing blame on your environment, situation, family, finances etc and take ownership of your time instead of allowing it to own you.
- Work with lists. Writing things down clears space in your mind so you can actively work on taking action. It also increases your chances of success by 25%. While there are many list making applications and options available, the only rule here is: one life, one list. Choose the one that best works for you and then stick with it.
- Prioritise your priorities. It’s preferable to review your action list before leaving the office each day, but failing that, an early morning review is better than no review at all. Prioritise your list by asking what out of all your outstanding actions brings you closer to bringing in revenue or achieving your core job specifications. Tackle these high value tasks before diving into the quick, fast and easy ones.
- Crunch the container. You would have heard of the saying “if you want something done, give it to a busy person”. If you see time as an always empty bucket there is always opportunity to put off what you could be doing now for later. Telephone calls and emails that could be completed in seconds are now consuming minutes or hours. When you make the bucket smaller (i.e.: condense time through awareness) you tend to get more done in less time.
- Make time for the dashes. We spend a lot of our time focused on the quick, fast and reactive tasks that present themselves to us during the day; I call these the ‘dots’. Reserve the first hour of your day to focusing on strategic, long term, high focus or big picture tasks (the ‘dashes’) to facilitate growth and development instead of stagnation.
- Multitasking is a myth. Studies have proven that multitasking is an unproductive productivity tool. Rather block off portions of time during your day and week for specific tasks and focus on those tasks during that time. That means if you are in the middle of a 1 hour appointment with your email, allow the phone to switch to voicemail and respond to that call later in the day when you are focused on telephone tasks. It can take as much as 20 minutes to get back to the same peak concentration level that you had before you dropped what you were doing and hopped to something else.
- Ask for help. Foreign as it might seem, asking for help is a two way win. Your children, friends, colleagues and family feel valued and responsible, and you get to focus your efforts where they’ll reap the greatest rewards.