Time-management coaches say entrepreneurs often waste a lot of time in their day, but there are strategies for being more productive. Consider these five tips to get more done in a day.
1. Break projects into smaller pieces with deadlines
You can start by prioritising activities for every day, writing a to-do list each night and scheduling each task.
2. Delegate tasks that don’t generate revenue
Book-keeping, payroll and copywriting are three tasks entrepreneurs often try to handle themselves to save money, but aren’t qualified or equipped to handle. Business owners need to realise that outsourcing these activities allows them to devote more time to making money.
3. Stop obsessively checking email
This is another huge time-waster for many entrepreneurs, especially when messages are constantly flooding your inbox and distracting you from other important work. Set your email programme to retrieve messages manually, or no more frequently than every 90 minutes.
4. Take advantage of technology shortcuts
It is likely that you already use Microsoft Outlook, Excel and other common software programmes with built-in time-saving features. Yet many business owners end up wasting time because they never learn how to use these programmes properly — and the shortcuts. Simply taking a class or reading a book about how to use common software programmes can save a lot of time over the long run.
5. Train your employees adequately
A big time drain for business owners is employees who constantly ask questions, interrupting their day. Make sure you have the resources and training procedures in place to best prepare and support employees in their work. Another big time waster is customers who call with questions that could otherwise be answered on your company’s website. One solution is to create a ‘Frequently Asked Questions’ section that prominently displays the helpful information on your website.