We asked readers: How do you make the most of everyone’s least favourite work routine? Here’s what they had to say.
Set the agenda one week ahead of time. Allow employees to comment on it prior to the meeting so they have time to really think about it – and then stick to the agenda. – T.J. Allan, owner, Ageless Fitness, Gillespie, Ill.
We use the principles of sociocracy to make meetings valuable. It’s a whole system approach for inclusive decision making, effective governance and the ongoing evaluation and improvement of your organisation. – Abhishek Gupta, technical consultant, Creative n Innovative Research, Jaipur, India
Have all-hands-on-deck meetings standing up. We stand in a circle at 9 a.m. every morning and one by one state our goals for the day. Because we’re standing, we’re energised and we move fast. We’re done in 15 minutes. – Aidah Omar, consultant, Leads Gen Expert Pte Ltd., Singapore
Always have someone taking notes on actionable items – who said they would do what, and when. Then have that person send the notes around after. It helps to move things along and make the meeting meaningful. – Sandi Danilowitz, founder/CEO, The Health Engine, Toronto
I have people state concerns or questions beforehand. I call this “clearing.” Without it, people will be focused on their problem throughout the meeting – and may derail it to get their point across. Clearing makes the team more focused. – Dylan T. Dahlquist, research assistant, Canadian Sport Institute Pacific,Victoria, B.C.
Everyone writes their weekly must-dos into a Trello board for all to look over. Then we do a quick roundtable to reiterate and clarify. Sometimes verbalising what’s written makes it appear more or less important. – Cliff Harvey, founder, Holistic Performance Institute, Auckland, New Zealand
7Ask and listen
I like to stick to an agenda, but that doesn’t work with every client. For the non-agenda types, I ask what technology problem has been bothering them (We do IT solutions.) The client is able to vent about their previous experiences and then can communicate what they actually need. – Mike Perez, founder and CEO, With Perez, New York
My most productive meetings follow a simple formula: no more than five people, and over lunch. When only the key people attend, it prevents loss of focus and time. Lunch is optimal because it removes stress – and the odds that everyone will attend are high. – Dr. Naim Drid, clinical research fellow, Paris VII University, Paris
Related: Running Meetings the Steve Jobs Way
I worked halfway around the world from my team for a year, and we had enough time for a single 30-minute meeting each day. That forced meetings to be front-loaded with clear action steps. We got very good at asking questions. – Jason Lengstorf, consultant/owner, Bearstone, Austin, Tex.
10Stay on task
When the discussion starts to digress and it isn’t productive, peers may be hesitant to stop it. A leader will suggest that we discuss the new topic at a later time. Post-meeting I can decide whether to handle via email, call or another meeting. – Andrea Spirov, CEO, The Boss Food Company, Houston, Tex.
This article was originally posted here on Entrepreneur.com.