5 Expensive Mistakes These Experts Will Help You Avoid

5 Expensive Mistakes These Experts Will Help You Avoid

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Here are five expensive mistakes to look out for, along with expert advice on how to avoid them.

1. Expensive mistake: Hiring the wrong team

Irfan Pardesi and Hina Kassam, founders of ACM Gold, made this mistake a few years into their business, once it was already hitting a turnover of hundreds of millions of rands.

“We thought it was time to bring in an experienced management team, and we hired from top-tier investment companies,” says Pardesi.

“What we hadn’t taken into account was the fact that large corporates operate differently from entrepreneurial organisations, and that top managers in particular will implement the structures that worked for them before. The whole culture of our organisation started shifting. It was an extremely expensive mistake to make, and took us months to rectify. Today we’ve learnt: Always hire for a cultural fit, whether you’re established or a start-up. Attitude is everything.” 

Related: 6 Things I Wish Somebody Had Told Me When I Started My Small Business

Expert advice

Bill

Bill Aulet, managing director of the Martin Trust Center for MIT Entrepreneurship and author of Disciplined Entrepreneurship, says choosing the wrong team is the single costliest error entrepreneurs make, resulting in not only lost income and time but depleted morale.

“Choosing who to hire and work with in a start-up is like playing sports at school: You can pick your friends and play for them, but if you want to be good and continue to be on the field, you have to carefully pick your team,” he explains.

 

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It’s crucial to choose people with varying skill sets. However, Aulet says: “Much like a great sports team, they must also share some common values and the ability to trust each other in tough situations. That’s why past experience working with your co-founders and early employees in stressful times is much more important than being friends.”

Be like this guy

When Justin Stanford first launched ESET Southern Africa, he did it out of a garage. His very first hire was an intern, Carey van Vlaanderen, and together they pretended the company was much bigger than it actually was. Today, van Vlaanderen is CEO of the company, while Stanford heads up the holding company, 4Di Group. That first hire made all the difference, particularly because they both cared about the business and its growth.

2. Expensive mistake: Bad pricing

“My single biggest mistake with my first business – a handbag company – was in pricing,” says Sarah Shaw, CEO of consulting firm, Entreprenette.

“I didn’t understand that with any kind of clothing or accessories, you have to calculate the square footage of fabric, including the wasted fabric,” Shaw explains. Its a common misstep for product manufacturers.  Without an accurate understanding of her costs, she couldn’t price her products correctly.

“I thought you sort of doubled everything, but that’s not correct,” she says. “It’s a 2,5-times mark-up from cost to wholesale, which covers marketing, the showroom fee, all your expenses.”

By the end of her first two years in business, Shaw had put in more than $100 000 of her own money. Thanks to perseverance and media buzz (celebrities loved her bags), she ended up with $1 million in annual revenue and attracted investors, but she couldn’t recover from the downturn after 9/11 and closed the business in 2002.

Expert advice

Home Truth: Remember the price you charge must take into account all the labour at the market price of the labour. According to Bertie du Plessis, author of Your Business Nightmares and How to Wake Up, when you’re selling services for which you need to invoice in order to get paid, you must ensure your price includes everything that goes into delivering the service and getting the money into your bank account. This is where many new business owners and SMEs fail. The price you ask can’t take into account only the time spent executing the task.

How many different steps are required?

Let’s take something as simple as a logo design:

  1. First market your service
  2. Then you will get a brief from your client
  3. You have to travel to the client and back to your studio again
  4. You have to offer a first concept or, usually, more than one concept
  5. The client will propose changes
  6. You apply these and resubmit the concept
  7. The client will make alterations for the last time, which you will implement
  8. Now you have to invoice the client
  9. You have to follow up on the invoice
  10. You have to make sure the money is paid.

When you quote a client, have you taken each and every step into account, or is the job actually costing you money?

3. Expensive mistake: Waiting for perfect when good will do

Be like this guy 

Greg

When Greg Schneider launched his online job referral site, Hiring Bounty,  he wasn’t inventing something new – he was formalising what people were already doing.

“People were already tweeting jobs, or posting them on Facebook. Referrals have become an important part of the hiring process. We just formalised the system. Busy people aren’t checking their social media feeds 24/7, which means a lot is missed. Through our platform we’ve pulled everyone together – you can look for jobs, refer your friends and colleagues, and advertise jobs. When someone is placed, everyone receives a bounty – it’s that simple.”

To get his business off the ground, Schneider started by working on the idea, and then launching an MVP (minimal viable product), which was literally the bare bones of his idea.

“Once I had the MVP I could then add the bells and whistles based on my experiences of what the market actually wants (versus what I thought it wanted), how to market each job, how much a bounty should be, how to source candidates and so on.”

Of course, getting Hiring Bounty off the ground took much longer than expected, because the lead time for actually hiring people was longer than Schneider had originally anticipated.

“On top of that, the revenue model only pays out three months after a successful placement, which lengthens the whole process. I spent longer setting the business up than I thought I would, and it’s a big lesson to learn.”

If Schneider had waited to get his product off the ground instead of starting with an MVP, it would have taken even longer – and might not have happened at all.

Lesson to learn 

When you’ve got a killer idea, it’s natural to want to introduce it to the world in a fully formed state. But it doesn’t take a chartered accountant to figure out that the longer you take to launch, the longer you go without money coming in.

“This is a common mistake, especially for tech people,” says Drew Williams, co-author of Feed the Startup Beast. “Many want to build an app and won’t let it go until it’s perfect, but then you take too long and spend too much.” Specifically, this error will probably leave you with no ‘runway’ – the cash you’ll need to sustain you as you’re trying to get your product off the ground once it’s ready, but before you have customers.

“You need to come up with the simplest, basic version of your product that gets the idea across and try to find someone you can sell it to,” Williams says.

“Find one or two clients who are willing to do a pilot where you build, test and iterate it. Inevitably, your product will be different than what you expect, and then you build it. If you get a real, live client, you create a better product in a very cost-effective way.”

4. Expensive mistake: Skimping on lawyers

Kerryne Krause-Neufeldt launched her first business when she was 23. She was young, full of energy and passion and had a knack for making things happen.

Those same traits had their downside as well though: She did things too fast, had no staff discipline and didn’t look at the fine print. The result? Industrial sabotage. Krause-Neufeldt lost everything, and had to start painstakingly from the beginning, with no money in the bank, and having lost the agency for Karen Hertzog Oxigenated Creams, a local market she had personally grown.

Today, it’s a lesson the founder of I-Slices Manufacturing has taken to heart, and she’s now the first to admit that paying an expert to look over every contract is worth the expense.

“Dot every ‘i’ and cross every ‘t’. My reps were able to conspire with my investors to take the agency because I hadn’t carefully evaluated the original contract. It wasn’t a good contract and I had no idea. I was desperate for cash and never questioned it until it was too late.”

Lesson to learn   

Tobin Booth, CEO of Blue Oak Energy, an engineering and construction firm for solar photovoltaic power systems regrets  skimping on legal fees in his company’s infancy.

“If I could do some of the early stuff over, it would have been to pay a few thousand to have a lawyer write up a proper contract,” he says. “I didn’t have the right attorney who really understood my business.”

A few early customers simply didn’t pay up, so Booth tried to move matters to a collections agency. “I found out that there were some clauses [in the contract] that didn’t allow me to collect on legal fees,” says Booth.

Sarah Shaw, of Entreprenette, meanwhile, unknowingly signed a contract that gave her handbag company the trademark to her name, so when investors came in, her name belonged to them. “I can’t use my own name in business again,” she says. “I wish I had hired a lawyer to watch out for me.”

5. Expensive mistake: Being cheap about marketing

After launching Traklight, Mary Juetten found that her website wasn’t indexed properly for search engines.

“No one was finding us,” she recalls. So she decided to invest in an inbound marketing programme. “That initial payment is scary for a small company, but we don’t have to pay developers to make changes to our site, and they do email marketing and CRM,” she explains. So far it’s working: In April 2013 the Traklight site recorded just 100 visits per month; by the end of the year it was getting 2 800.

How much does Juetten estimate she lost early on between the missteps in software development and inbound marketing? “As far as money thrown away – actual cheques written for useless things – that would be in the tens of thousands,” she admits.

“As far as lost time [and] products not developed on time, it’s in the hundreds of thousands. We would be much further ahead now.”

In the end, the best way to avoid costly mistakes is obvious: Save and spend wisely. “Keep spending really, really tight,” Drew Williams advises.

“Leverage everything you can and give yourself as long a runway as possible. You’re going to need it.”

Be like this guy 

Mongezi-Mtati

Mongezi Mtati launched the marketing campaign for his start-up, Wordstart, in a cheeky and unusual way. He and a friend stood on two busy intersections in Joburg and gave away suckers and pamphlets begging for two spare tickets to the upcoming Ramstein concert.

The pamphlets included a press release introducing Wordstart and what the company does (which is word-of-mouth marketing).

It was a cheeky, irreverent move, but Mtati wanted to prove that word-of-mouth marketing has legs, provided you give people something to talk about, laugh about and share.

“We got a lot of attention with our marketing stunt. People were videoing us and posting the clips, the media noticed us, and at the end Ramstein actually heard about the stunt and invited us to the concert as their guests.”

The start-up had proven two key points: Word-of-mouth marketing works, and it pays to market your own brand.

“We suddenly had two important case studies. First, we could show potential clients what we could do. We weren’t just pitching an idea; we were pitching a successful campaign. And secondly, we had proven to ourselves how important it is to market your own brand. A lot of businesses in this space forget that. They concentrate on their client’s brands, but they forget they need to also build their own brand as well.”

Related: Building A Brand On A Budget

Nadine Todd
Nadine Todd is the Managing Editor of Entrepreneur Magazine, the How-To guide for growing businesses. Find her on Google+.