Unfortunately the term ‘franchisee support’ is open to interpretation. It is unavoidable that the nature and extent of support a franchisor provides varies depending on the industry sector. However, agreement exists that certain basic services are non-negotiable; this article lists the most important of them.
Launching the franchisee’s business
In a properly managed franchise organisation franchisee support will kick in long before the franchisee starts trading. One could even argue that franchisee selection is a form of franchisee support. Accepting an individual into the network who is patently unsuited for the role would be detrimental to everyone involved, not least the unfortunate franchisee.
Once the franchise agreement has been signed and the cooling-off period has lapsed, franchisee support commences in earnest. Depending on the needs of the industry sector, some or all of the following applies:
In business sectors where the right location is important, for example in retail and fast food, the franchisor’s experience in site selection is invaluable. Should the network’s brand be well known and draw people to the location, it may even make it easier for the franchisee to secure an attractive site and negotiate a more equitable lease.
The franchisor’s involvement in helping the franchisee raise finance is invaluable. The brand’s standing and the franchisor’s input lend credibility to the assumptions on which the financial projections are based.
Because many new franchisees lack business experience, formal initial training is essential. It consists of a reasonable mix of classroom training and working in a franchisor-owned outlet. Many franchisors use the network’s operations manual to guide the franchisee through the entire training process.
Getting the new business up and running
Dealing with shopfitters, decorators and equipment installers is not for the fainthearted. The franchisor’s new store setup team have done it all before. Drawing on their experience and armed with architectural drawings, specifications and checklists, they ensure that everything pans out as it should while keeping costs in check.
Recruitment and training of staff
The franchisor provides a list of key staff. Depending on circumstances, staff training will either be conducted at a company-owned outlet or the franchisor’s trainer works alongside the franchisee’s staff until the network’s operating standards become second nature to them.
Access to existing customers
Most franchisors offer territorial protection. This often means that a new franchisee ‘inherits’ existing customers or gains access to servicing branches of the network’s national accounts within the territory. Moreover, the brand and its existing infrastructure lend credibility to tenders submitted by franchisees.
This is the final step in the startup phase. The franchisor arranges a ‘Grand opening’ that puts the new business on the map.
The grand opening does not signal the end of franchisee support. It is the beginning of a new phase that lasts for the duration of the franchise agreement.
Franchisees benefit from an ongoing national promotional programme the franchisor operates. Franchisees’ local marketing initiatives can be slotted in.
In suitable circumstances the franchisor will negotiate bulk deals with suppliers on behalf of the network. In some sectors the resulting savings exceed the rand amount of franchise fees payable.
Ongoing concept development and training
The franchisor monitors developments in the market and creates products and services that keep the brand at least one step ahead of its competitors. This keeps franchisees’ offering fresh and allows them to focus on customer service. Ongoing training keeps the franchisee and his/her staff acquainted with the latest products, systems and procedures.
Assistance with setting prices
From the franchisee’s viewpoint the franchisor’s experience in setting correct prices is invaluable. Competition legislation prohibits the setting of prices but most franchisors publish recommended retail prices that serve as a guide.
Field service consultants serve as a conduit between headoffice and franchisees. They also offer troubleshooting advice, act as mentors and provide motivation and encouragement. Lastly, they review business performance and help franchisees benchmark their operations against similar units in the network.
Regional and national conferences
Franchisors arrange periodic regional and an annual or biannual national conference during which franchisees exchange ideas, learn about the latest developments within the network and the sector as a whole and build useful personal relationships.
To sum up, there can be little doubt that a prospective franchisee who selects the correct franchise opportunity and then utilises the services the franchisor offers receives excellent value in exchange for payment of the initial and ongoing franchise fees.
Written by Mark Rose of Nedbank and Eric Parker of Franchising Plus.
Copyright of this article rests with the authors.
5 Tips For Franchise Agreements
Below are 5 tips to ensure that your franchise agreement complies with the CPA.
South Africa has some great homegrown franchises – Mugg and Bean, Steers, Debonairs and Nandos, to name a few. South Africa is also no stranger to international franchise groups, such as McDonalds, KFC, Wimpy and SPAR, although there has been an increase in the number of international franchises investing in South Africa in recent years.
The Consumer Protection Act, No 68 of 2008 (“CPA“) is the first piece of legislation in South Africa that specifically regulates franchise agreements. The CPA prescribes certain minimum requirements for franchise agreements, as well as certain information that must be disclosed prior to a franchise agreement being signed. It is important that all franchise agreements comply with the CPA as provisions in franchise agreements may be declared to be void for non-compliance.
Below are 5 tips to ensure that your franchise agreement complies with the CPA:
1. Make sure you meet the minimum requirements
The CPA prescribes “minimum requirements” for franchise agreements. These requirements, which are set out in the Regulations to the CPA, set out mandatory terms (i.e. terms which must be included) and prohibited terms (i.e. terms which must not be included). They also prescribe that franchise agreements must be drafted in simple and plain language so as to be easily understood. Legal jargon must be avoided unless absolutely necessary.
2. Include prescribed minimum information
The CPA prescribes minimum information that must be included in a franchise agreement. Most of this minimum prescribed information is fairly general in nature and would be contained in the franchise agreement in the ordinary course (for example, name and description of the types of goods or services that the franchise relates to, the obligations of the franchisor and franchisee, and any territorial rights).
There are, however, certain more unusual requirements in relation to prescribed information, which information would not necessarily be contained in a franchise agreement in the ordinary course (for example, the qualifications of the franchisor’s directors, and details of the members/shareholders of the franchisor). These more unusual requirements must be kept in mind when preparing a franchise agreement.
3. Prepare a disclosure document
The CPA requires the franchisor to provide certain minimum prescribed information to the franchisee in a disclosure document delivered to the franchisee prior to the signature of the franchise agreement (including a list of current franchisees, if any, and of outlets owned by the franchisor; the direct contact details of the existing franchisees; an organogram depicting the support system in place for franchisees; and an auditors certificate confirming that that the franchisor’s audited annual financial statements are in order).
This information is intended to provide the franchisee with enough information about the franchise, its financial viability and potential business success so as to enable the franchisee to make an informed decision as to whether or not he/she wishes to “acquire” the particular franchise.
4. Prepare a non-disclosure agreement
It is important to ensure the protection of confidential information which may be disclosed to the prospective franchisee during the preliminary stages of negotiating and concluding a franchise agreement.
This may include, for example, the growth of the franchisor’s turnover, and written projections in respect of levels of potential sales, income and profit. Although not a requirement under the CPA, it is advisable for a franchisor to ensure that a prospective franchisee executes an appropriate confidentiality agreement prior to being sent the disclosure document.
5. Beware the “cooling-off” period
It is important to bear in mind that a franchisee has an entitlement under the CPA to cancel a franchise agreement without cost or penalty within 10 business days after signing such agreement, by giving written notice to the franchisor.
6 Top Tips For Reading Management Accounts
There is a golden key that reveals the secret of whether your business will survive and thrive. It is keeping tabs on the figures that summarise the strength of your business – your monthly management accounts.
There is a golden key that reveals the secret of whether your business will survive and thrive. It is not the brilliance of your business concept. It is not your talent for talking clients to sign on the dotted line. It is keeping tabs on the figures that summarise the strength of your business – your monthly management accounts.
Many entrepreneurs are usually more interested in operations and find product development or sales much more enjoyable than catching up on accounts. I sympathise – I’m one of them! So if you feel the same way, my top tip is always to make sure that you partner with or employ someone who can oversee the finances for you.
But that does not mean you can let the figure boffins and the finances take care of themselves. To function properly in your business, you need to know the outcome of your sales and development strategies – and the story of that is told in your management accounts.
If you never look at your management accounts, it is like blinding yourself in one eye. It means you risk being literally blindsided by a big surprise, whether it is heading for a significant loss or being confronted by an unexpected provisional tax payment.
Here is how Engela van Loggerenberg, our Group Financial Manager, puts management accounts in perspective for our new franchisees. She urges them to focus on six key areas:
- Priorities: Management accounts can help you pinpoint areas that you need to prioritise, whether to capitalise on growth or because they are not performing as well as you hoped.
- Strength: All businesses aim to grow their assets over time and the balance sheet in your management accounts will reflect whether and how you are achieving that.
- Control: A strong balance sheet is one that shows you have your business liabilities well controlled. The key marker here is your current liquidity ratio, which results from dividing your current assets by your current liabilities. To keep your business healthy, always aim to keep this ratio at least 2:1.
- Revenue: Ideally, you want to see your revenue grow month by month. Check your income statement both for the trend in actual revenue and also for actual against budgeted revenue to check how well your strategies are delivering results.
- Profitability: Of course, revenue is not the same as profitability. You need to know your gross profit – the basic figure of your sales less the cost of those goods – and net profit, which also deducts a range of other expenses including taxes. Track the percentage of these two profit figures as well as the actual cash amount they represent to keep a check on whether your costs are creeping up too high.
- Finance: Most businesses at some point want to finance their growth by borrowing from a bank. A set of well-regulated management accounts is a prerequisite to obtaining finance.
Your management accounts do not have to be particularly complicated to give you these vital pointers – and if you are figure-shy, the more straightforward the better.
The important thing, though, is that you do not allow yourself to be too scared to ask if there is something which is not clear to you. That is the way to keep control of this key to your business fortunes and to keep building your business from strength to strength.
A Three-Pronged Approach To Franchise Success
Danie Nel, head of business development for Cash Crusaders franchising, says the brand’s success over the past 22 years is attributed to the sentiment that “a profitable franchisee is a happy franchisee.”
What is your current footprint?
220 Stores. We’re looking to increase that number by another 20 stores for the 2018 financial year, which will then bring us to a total of 240 stores. Depending on the economy, we’re looking to grow our footprint even more to around 300 to 350 stores nationwide in the near future.
What are some of your brand’s biggest achievements that other franchises can learn from?
Our ability to read the retail market and innovate to stay ahead of times. We have recently launched an online platform where customers can sell their goods or borrow money — all online. This was a first for online retailing. One other achievement that I would wish to highlight is the launch of our mobile phone range, Doogee, exclusive to Cash Crusaders. Personally, having the honour of opening our 200th store was a tremendous achievement.
Franchisor involvement has also played a big role in the success of the organisation. Our CEO Sean Stegmann and other senior managers are as much involved in the business as any other operations manager or operator.
There is simply no ‘ivory tower’ management in our business and it makes a huge difference.
What are some of the challenges you’ve encountered and how have you overcome these?
Some of our daily challenges include securing a premises at a favourable rental and securing a franchisee with sufficient unencumbered capital, who is credit- worthy. Once the store is open, cash flow management and stock procurement is key.
In addition to this, it’s a challenge to achieve profitability immediately and to meet franchisee expectations. It’s also vital to ensure superb customer service and to retain those customers in the current retail and economic climate. I would say that our single biggest challenge is to retain and to build our customer base.
What attracts franchisees to Cash Crusaders?
Our unique retail model that allows for multiple streams of income through one business. These three profit centres include: New goods (variety of imported quality goods), second-hand goods (which we buy directly from the public, either through customers coming directly to our stores, or via our house-buy system offered by some of our stores) and secured lending (a financial service where customers can borrow money against valuables, determined at store level, and the loan is repaid within 30 days — or the contract is renewed for another 30 days with interest and service fees charged).
Why is it important for successful franchises such as yours to have a strong banking partner and how does it benefit both the franchisor and the franchisee?
Gone are the days where you just got a deposit book or cheque book and a little business loan from your bank. Banking has become more sophisticated and the technology that the bank offers is as important as its service, making life for both the franchisee and the franchisor easier on a day-to-day basis.