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Innovation

Is SharePoint the Platform Everyone Loves to Hate?

It’s time to think differently with the pending release of SharePoint Server 2013, set convert doomsters into embracers.

Claudia Correia De Araujo

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Over the past years I have dedicated a lot of time and energy when it comes to Knowledge Management, SharePoint and successful end user results. I have had wins and I have had fails.

I have witnessed significant change and as a result end users saw personal value in the implemented solution and therefore were geared to embrace, extend and ensure that SharePoint was sculpted into their individual way of working.

But as KM and SharePoint Evangelists we know that is not always the case. I would go as far as to say, these embracers of SharePoint are the exception and not the rule.

There is a lot of negativity with end users when it comes to SharePoint. This has prompted me to ask the question: Is SharePoint the platform everyone loves to hate?

80/20 people vs tech

And I can’t help but ask myself why? SharePoint is pioneering a new way to work together. The next version of SharePoint 2013 introduces new ways to share your work and work with others, organize your projects and teams and discover people and information. And this is just the tip of the iceberg? So why the negativity.

Albert Einstein said, “I cannot explain this feeling to others who are entirely without it” and I think this encompasses the embracers of SharePoint. You are an embracer if you get SharePoint, cause let’s face it, you either “get” SharePoint and love it or you don’t get it and love to hate it.

The values SharePoint embraces are cultures and behaviours of sharing, building, organising, managing and discovering. The core element of SharePoint are the people.  What so many don’t get is that SharePoint takes more people power than technology to make it happen.  I would say it’s a 80% people and 20% pechnology requirement.

SharePoint is the platform for the new world of work. SharePoint is a platform for the people and the people are the change agents and catalyst in leading change. So with so many people anti SharePoint, how do we transform the doomsters into embracers of SharePoint?

1. Lead by example and influence your organisation with positive practical actions

“Setting an example is not the main means of influencing others, it is the only means.” – Albert Einstein

2. People Power – Get your business users involved from the beginning! Carpe Diem.

‘’Human beings must have action; and they will make it if they cannot find it.’’ – Albert Einstein

3. Clear concise calls to action. Simple is sometimes smarter!

If you can’t explain it simply, you don’t understand it well enough.” – Albert Einstein

4. Share knowledge, illuminate and inspire Sharepoint core values

‘’Strive not to be a success, but rather to be of value.’’ – Albert Einstein

5. Think outside the box. Get creative with Sharepoint!

“The true sign of intelligence is not knowledge but imagination.” – Albert Einstein

Review your lessons learnt

It’s wise to maintain a pulse and follow closely how users perceive and interact with SharePoint in your organisation. Listen and keep an ear close to the ground. Engage the organisation and invite all users to get involved, this can sometimes determine the failure or success of your implementation.

A person who never made a mistake never tried anything new, so don’t be afraid to challenge the status quo, and try new ideas and bring renewed energy into your implementation.

Now is the time to think differently with the pending release of SharePoint Server 2013 to convert the doomsters into embracers. Review your lessons learnt. Gather different people and get creative with your community of embracers.

Do not repeat the same mistakes that didn’t work before, a new version will not fix business problems, people will fix the problems given the opportunity to lead.

Insanity is trying the same thing over and over again but hoping for different results. Let’s get smarter with SharePoint 2013.

Claudia Correia De Araujo is a SSSP within Services at Microsoft South Africa. With 16 years experience with knowledge management solutions, Claudia challenges the status quo and takes the lead by advocating change and championing bold ideas that unlock business value and ultimately drive return of investments for stakeholders. Follow her on twitter @Collaboratrix

Company Posts

Customers Are The Heart Of Innovative Businesses

Keep your customer at the heart of your business.

Viga Interactive

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One of the main reasons start-ups fail is because they don’t create solutions that meet their customers’ needs. Failure is avoidable. Businesses that understand their customers feelings, challenges, expectations and motivations make themselves indispensable in highly competitive markets because they recognise that true innovation is led by customer insight.

An incredible example of a business that believes in innovation driven by insight is Netflix. They revolutionised the way people watch video content by listening to their customer’s needs. You’ve probably heard the story before: after paying a $40 overdue DVD fee, Reed Hastings co-founded Netflix. He was simply too busy to return his DVD. He recognised that this experience wasn’t exclusive to him, but that it was a problem that many people faced. He saw a gap in the market for receiving and returning videos more effectively, and that is how the $150 billion business was born.

If your start-up doesn’t fulfil a human need, then you’re setting yourself up for failure. It’s not enough to have a cool idea. Ask yourself, “What is the market need behind the offering?” and then test ways of delivering your offering in the most user-friendly manner. Talk to your consumers, understand their likes and dislikes and establish your business purpose before haphazardly allocating funds to R&D.

Related: How Netflix Is Now Disrupting The Film Industry By Embracing Short-Term Chaos

You can’t go from being a California based DVD-by-mail provider, to becoming the world’s largest online video streaming service without a business plan. It’s important to recognise the step-by-step process of success. Netflix didn’t go from delivering DVD’s to pouring capital into the production of video content within six months. That sort of development would have bankrupt the company almost immediately. It took 21 years for the business to become content creators.

  • In 1999, the company became a subscription service because they found that customers preferred paying a monthly fee rather than making a once off purchase.
  • Then, in 2009, the company used investor capital to expand their DVD collection because their clients wanted a larger selection of movies.
  • In 2010, the business expanded internationally because they saw a gap in the market across various countries.
  • Finally, in 2013, Netflix created its first original content series because customers craved fascinating content beyond the overused Hollywood archetype.

The point is: Progress didn’t happen overnight. The business had to set goals and objectives. They then had to fund their growth by presenting market opportunities, backed by customer insights, to their investors. Establish your start-up one step at a time and make sure every progression isn’t innovation for innovations sake – it must be inspired by a human need.

13-reasons-whyNetflix was founded by a computer scientist and a marketing director. While one partner focused on Netflix’ service development, the other focused on sales. Since the company’s origin, collaboration and balance have been the cornerstones of the business’ success.

Netflix is currently composed of a diverse team of tech-professionals and designers. They understand the importance of combining technology and design to offer customer-inspired user-experiences.

After conducting consumer research, Netflix discovered that series and movie artwork influences viewing decisions by 82%. This has resulted in the creation of more descriptive and provocative designs. Netflix is known for leveraging human-behaviour to revolutionise their service offering.

As an entrepreneur, you can increase your ROI by partnering with the experts that understand human-based innovation.

Keep your customer at the heart of your business.

Related: What These 5 Digital KPIs Say About Your Business

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Innovation

Why Smart Business Growth Means Smart IT Budgeting

(…And how to do it)

Colin Thornton

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For any business today, no matter its size or sector, getting the IT budget right has become a critical part of success and sustainability.  The difference between a three-device network and a fifty-device network has significant ramifications for your IT spend and your overall budget outlook.

Let’s take a closer look at several potential costs and how to plan for them…

Network: The driving force

Essentially, the network is the backbone/core of your IT infrastructure. It needs to be reliable, fast and efficient. Often, a young and growing business will have a piecemeal network in place, bolting on new sections over time. This can lead to the network becoming inefficient and slow.

The important thing to note is that when you have reached capacity on your current network, is it’s sometimes better to start from scratch and also leave room for expansion down the line (rather than adding to the existing network as a quick fix).

While it may appear more costly (and scary), the end result is a reliable network that you won’t have to worry about revamping for many years.

Related: How Dial A Nerd Managed To Dial Up Profits

Licensing: Pricey but critical

Software licensing often comes as an unexpected (and unpleasant) cost to many business owners and their financial teams. Indeed, purchasing legal software can be pricey if you aren’t prepared for it (and don’t understand how it all works!). However, if you buy software licenses in bulk, or commit to a longer term, they can cost far less…so again, budgeting intelligently for your business growth can save you money in the long term. Also remember that many software licenses nowadays can be rented on a per user per month basis so its flexible and always up-to-date.

Maintenance: Be realistic

As the business grows and expands, so too will your IT maintenance needs. The key factor to note is to carefully consider the potential costs of IT failures and hardware issues. You need to take into account that you will undoubtedly have to spend money on maintaining your computers and overall network – and breakdowns can be extremely costly in downtime and lost productivity.

Some businesses find that it makes good financial sense to employ someone to be an IT technician in addition to taking on other responsibilities – but this person may not have the right expertise and experience to manage everything. The other increasingly popular option is to outsource your IT management.  With flexible pricing options now available to businesses, this is becoming a viable and often much more flexible route to take.

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Company Posts

Think Beyond The Box

With a holistic view of your business finances and admin in place, Sasfin’s new digital banking platform is engineered to help you grow your business.

Sasfin

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Welcome to the banking platform designed to support your banking needs. In response to more than 50 years of financing and supporting SMEs, Sasfin has launched a digital banking platform, B\\YOND, to help address the pain points and pressures that business owners face in South Africa.

“We’ve spent decades understanding what makes SMEs succeed or fail, and a lot of it begins with how well a business owner understands their finances,” says Sasfin CEO, Michael Sassoon.

“Failed SMEs often tend to either neglect or become completely consumed by their finances and admin. We wanted to create a platform that could help them take control of these factors, and give them a full 360-degree view of their businesses.”

B\\YOND was built to enable businesses to attend to their finances and admin seamlessly, thereby ensuring that entrepreneurs can focus on their clients — driving revenue and enhancing their products and services in the process.

Related: What To Consider When Investing Your (Hard-Earned) Money

Everything you need on one platform

According to Sassoon, entrepreneurs on the B\\YOND platform will never need to set foot in a branch again. The sophisticated technology incorporates many value-added services at no additional cost, including:

  • B\\YOND online applications: Businesses with multiple shareholders and directors can apply online, by uploading documents and signing the application digitally.
  • B\\YOND payroll: A simple-to-use and SARS-compliant payroll function enables business owners to perform their own payroll management.
  • B\\YOND invoicing: Businesses can create and send personalised quotes and invoices directly from the platform.
  • B\\YOND insights: Smart dashboards generated through clever account and transaction classification and tagging helps manage revenue and expenses, and keep track of projects.
  • B\\YOND integrations: Direct-feed integration into Xero ensures that small businesses and their accountants can safely and seamlessly connect their Sasfin Bank transactional data with Xero, the fastest growing cloud-based accounting software provider in the world.

Serving the entrepreneur

While there is much in store for the next versions of B\\YOND, the platform currently offers business leaders the basic tools they need to run their businesses smoothly in one place at no additional cost, with the ability to bank at their convenience.

“Sasfin has always existed to serve the entrepreneur and investor, the two key drivers of the South African economy and it bothers us that there is such a high failure rate of entrepreneurs in our country. We have spent the last three years building B\\YOND — a future-fit digital banking platform to help these entrepreneurs,” says Sassoon.


Engineered for success

Sasfin has gone above and B\\YOND to bring you a new digital banking platform that gives you the tools to make managing your business simple and profitable.

B//YOND is a value-add to all Sasfin Transctional Banking clients

Bank outside the box

The Sasfin Transactional Banking Business Account is designed for SMEs who want to focus on what they’re most passionate about — their business — while their banking platform not only sweats the small stuff for them, but helps manage and grow their business.

  1. Do you spend unnecessary time on banking?
  2. Does your bank pay you market-leading annual interest rates?
  3. Does your bank give you easy cash management in real-time?
  4. Would you like to manage your payroll and invoicing from your bank account?
  5. Does your bank help you keep track of your cash flow, manage your admin, and provide you with the set of tools you need to help run your business successfully?

Sign up today and have access to a whole new world of banking better for your business.

Visit: www.sasfin.com/bank/byond/

Call 0861 SASFIN for more information.

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