How we communicate largely determines what we experience in life. It influences how much money we make, every relationship we have and where we go in our career.
Our income can be limited if we are unable to pitch our product to a client, ask for a desired salary in an interview or request a raise from management.
On the other hand, the depth of our relationships will be constrained if we don’t have the confidence to approach new people or have the ability to resolve conflict and express ourselves.
Yet how often do we actually practice this art? Most of the time we tend to just wing it and learn as we go. Unfortunately, throughout our lives, most of us pick up some devastating yet subtle habits that can ruin conversations. And the biggest problem is that we think some of the habits are good communication tactics.
When I coach leaders and other professionals on how to elevate human performance in business, I come across these far too often. Understanding how human behaviour relates to your specific business can be a big competitive advantage.
Here are five tips to help you instantly connect with anyone you meet:
1. The human brain picks up on subtle cues
When someone is talking, their subconscious is on the look out to see if people are interested or not. It’s a defense mechanism to ensure we don’t get embarrassed or hurt from our environment. Our brain will look at everything from body language, facial gestures to the words that are spoken.
When listening to someone, your eyes should never look away for longer than a few seconds. The minute you start staring at other people, TV screens or constantly looking elsewhere, you are sabotaging the conversation.
It makes the other person feel like what they are saying is not important and can be a real shot to their confidence.
Be aware of how you listen to others, a good idea is to ask close friends and family if there are any things you do that throw them off when they’re speaking.
2. Don’t relate everything to you
If you are in a conversation and someone is talking, let them have the stage. Many people feel that by interrupting a story and relating it to their own life, is a good way to enhance the connection. While this is true when done sparingly, there is nothing more frustrating when it’s overdone.
You can’t build trust with someone if they feel that every time they start talking, you are going to jump in. Not only does it interrupt their focus and retract their emotional investment in the conversation, but going forward they will be hesitant to talk at all.
3. Watch for filler comments
I have a close friend who I love calling out when he does this. I will be chatting with him on the phone or in person, and despite his best intentions, it is incredibly obvious when he stops listening.
He tends to overuse filler comments that don’t align with what I’m talking about. Filler comments are typical things we say to show someone that we are listening such as “yeah,” “oh cool,” “gotcha,” “interesting,” etc. However, when they are used to pretend like you’re listening, it can be very obvious and distracting.
With multi-tasking at all time high, we’ve all been conditioned to do this at some point. However, if you are not called out on it, you may never realise how disrespectful and obvious it is to the other person. As a general rule: Always listen to others, the same way you expect to be listened to.
4. Don’t pretend like you know everything
It can be hard for some people to admit they are learning something new for the first time. Many leaders find it difficult to take advice, because they feel they should know everything and be the one giving guidance.
On the other side, most employees are eager to prove themselves, so they try not to expose any of their weaknesses. However, we have all been in a conversation where we think we are bringing up something important, only to hear the other person barely acknowledge it.
It doesn’t matter your title or experience, if you want to connect with someone or influence them, you must make them feel valued.
In his book, How to Win Friends and Influence People, Dale Carnegie’s principle #9 is as follows: “Make the other person feel important and do it sincerely.”
When you let someone know they are providing value, it makes them feel good and enables them to open up more. So be aware of your ego, and try to stop it from controlling your behaviour.
We recommend: How Do You Sell Yourself, Not Just Your Services?
5. Plan ahead
If you are someone who gets nervous or freezes up during conversations, plan your questions in advance.
This isn’t to automate your interactions and turn you into a robot. It’s to ease your mind so you can get out of your head, be confident and enjoy a natural free-flowing conversation.
You can get through any conversation by asking the right questions. So have three open-ended, thought-provoking questions for every situation you may be in. You could split the potential interactions into:
A. A networking event or potential business opportunity
B. Meeting someone new at a social event
C. Bumping into a friend
The key is to ask questions that are not invasive but do make the person have to stop and think about their response. The great thing is that not only will your conversation be more interesting – but you will be much more memorable.
This article was originally posted here on Entrepreneur.com.
The 12 x 12 x 12 Rule For Successful Networking
If you follow the three parts of this rule carefully, you can learn to network successfully.
Perception is reality. How many times have you heard that saying? Probably enough to know that the way you’re perceived really does affect the business you conduct (or don’t conduct) with other people. This is especially true when it comes to networking and meeting someone for the first time, and this is where the 12 x 12 x 12 rule becomes so important.
Basically, this rule involves three questions:
- How do you look from 12 feet away? Do you look the part?
- How do you come across from 12 inches away? Does your attitude and body language reflect what they first saw?
- What are the first 12 words out of your mouth?
What we’re talking about is how important it is to create the right perception of yourself and your business.
Let’s face it: As a businessperson, you’ve got a lot going on. But, most prospects don’t care how much you’ve got going on or how many balls you have in the air. They just want to know if you’re a potential solution to a problem they have, and their initial perception of you goes a long way in making that determination.
The same is true for potential referral partners.
They want to know if they can trust you with their referrals – people (and sometimes clients) with whom they have a good relationship. Do you have your act together so you won’t jeopardise their good name when they refer business to you? Right or wrong, their initial perception of you is going to play a large part in answering that question.
This is precisely what the 12 x 12 x 12 rule is all about. It looks at you from the perspective of other people (prospects or referral partners) and shows you how to optimise their perception. This doesn’t mean manipulating or deceiving them; experienced people can see through that. Nor is it about checking your personality at the door. What it does mean is fine-tuning your networking practices to avoid shooting yourself in the foot.
Let’s go over the specifics of the 12 x 12 x 12 rule and how you can manage the perception others have of you.
Look the part before going to the event (How do you look from 12 feet away?)
You’d be surprised how many people fall short in the fundamental area of appearance. If it’s a chamber of commerce networking breakfast, don’t go casual. Instead, consider wearing a good suit or nice outfit. You need to be well rested and clearheaded when attending a morning networking session; make a conscious effort to get plenty of sleep the night before. If you’re not a morning person, hit the sack earlier than usual so you don’t look like the walking dead. Regardless of how many cups of coffee you’ve had, people can tell if you’re not all there.
Make sure your body language sends the right message (How do you come across from 12 inches away?)
When it comes to forming networking relationships, most of the important information – trustworthiness, friendliness, sincerity, openness — is communicated through nonverbal cues such as posture, facial expression and hand gestures. When engaging in conversation, look the other person directly in the eye and stay focused on what he’s saying. Lean a bit into the conversation rather than away from it; don’t stand rigid with your arms crossed.
When meeting someone for the first time, a lot can be said about how much your attitude can impact her first impression. Make sure that when you’re talking to others, you have a positive, upbeat attitude.
Another part of the “12 inches” away rule is making sure you know which pocket your business cards are in and having plenty on hand. Nothing screams, “One of these days I’ve got to get organised!” louder than handing a potential referral partner someone else’s card. So make sure you have some type of system for keeping your cards separate from the cards you receive at the event.
One more thing: Remember to smile when meeting someone for the first time. Studies have shown that if you smile when you talk, you seem more open and forthright. Obviously, you don’t want to go overboard with this and start grinning and shaking hands like a hyperactive clown; just show that you’re having a good time, and that will send the right message.
Make sure you’re ready to speak (What are the first 12 words out of your mouth?)
When someone asks you what you do, make sure you’re ready with a response, or unique selling proposition (USP), that’s succinct but memorable. A good USP is the offline equivalent of a good post on social media… something that promotes curiosity and engagement. The attention span of the average adult is 20 seconds; a long, drawn-out answer to the question isn’t going to work. Whatever words you choose, make sure your answer is quick and informative without sounding over-rehearsed or contrived.
Perception is reality when it comes to meeting people for the first time. If people perceive you as not being right for them, they simply won’t be inclined to refer business to you, regardless of the work you can actually do. However, by keeping the 12 x 12 x 12 rule in mind, you’ll go a long way toward creating the right impression in the blink of an eye.
This article was originally posted here on Entrepreneur.com.
Why I Never Meet Someone For Coffee
The conventional offer of “getting coffee” is, in my opinion, one of the most frustrating offers that can be made.
First off, I need to make clear that I am not against meeting people for coffee or even drinking coffee. My issue is that I’ve learned that the offer to go get coffee usually means that somebody wants something from me. Whether it is time, money or to help them make a connection, an offer to grab a drink almost always has some ulterior motive behind it.
You might think that I flat out don’t want to help others, but the real issue is the other opportunities that I have in front of me. I have a lot on my plate, so dedicating the time to a “quick” coffee meeting does not make much sense.
Say no to getting coffee
Hours spent in the office doing business are not the time to sit back, relax or socialise. I try to be as efficient, effective and statistically successful as possible during work hours (and beyond). The conventional offer of “getting coffee” is, in my opinion, one of the most frustrating offers that can be made.
I rarely take anyone up on the offer to “do lunch” during work hours. Just consider the amount of time that it takes to get to and from a coffee or lunch meeting, and how much business could be done in that same time.
Then, think about the inefficiencies of utilising that time for things such as small talk, even before you get to the critical business issue.
Have an objective in mind
I have the objective to try and keep every phone call to a maximum of five minutes. When it comes to in-person meetings, I prefer them to take place at my office or overlapping other meetings I have outside the office, which I call “holding court.”
Even then, I try to keep those meetings to 20 minutes long. This allows me to fit in as many meetings or calls as possible. So many people make the excuse that they are “doing business” and then leave the office to do unimportant things, or overlap their meetings around errands.
Make no mistake, I’m not advising against meeting people in person. I’m saying take control of the business opportunity and have them come to you, or meet them somewhere convenient when you are outside of the office.
No coffee, just grind
The majority of lunch and coffee meetings that take place are nothing but an inefficient use of time. I would suggest not only rejecting such meetings during work hours, but to also stop asking for coffee meetings unless they’re absolutely necessary.
How do you determine whether or not a meeting is necessary? Take a look at the reasons and impacts the meeting can have. If these outweigh the potential drawbacks of an in-person meeting, then it is acceptable to ask. Make sure that you focus on making efficiency a key principle when chasing your objectives.
Stay focused in on critical business issues and you will find that focus will provide you with everything you desire in business and life.
This article was originally posted here on Entrepreneur.com.
Great Places To Take Your Clients When Networking
Are you hoping to make a lasting impression on your client? Maybe you are trying to woo a new client? If that’s the case, you’re going to want to read on and check out these great places that are ideal for taking your clients to.
Do you live in South Africa and work at a job that entails taking clients out while networking? Are you tired of doing the same activities over and over? Are you hoping to make a lasting impression on your client? Maybe you are trying to woo a new client? If that’s the case, you’re going to want to read on and check out these great places that are ideal for taking your clients to.
Introduce Them to Casino Action and Fun
There’s no better way to make a splash with your clients than by taking them to one of the many casinos found in South Africa. Between the cities of Cape Town, Durban, Johannesburg, Queenstown, Pretoria, and Sun City there are more than 15 casinos to check out. Casinos offer a light and fun atmosphere that is perfect for letting loose. At the same time, they aren’t too loud, which means you can go ahead and sneak in a little shop talk.
Besides the casinos, you can also take your clients to horse races and even bingo. If the casino action is a big hit with them, be sure to let them know there are a large amount of South African online casinos that offer all the same types of games, plus a whole lot more.
Enjoy a Sports Game
Professional sports events are another fabulous spot to take your clients. You get that laid back casual atmosphere that allows you to stray from the traditional business attire, it’s a chance to get out of the office, and you can introduce your client to your own home team.
South Africa is well-known around the world for its love of sports. Among the most popular are rugby, cricket, and soccer. If you want to take them to the most popular sport in the country, however, soccer is the clear winner. Loftus Versveld and Ellis Park are two stadiums that are known to draw in some very rowdy crowds. Just be sure to get your tickets well in advance so you don’t end up disappointing your client.
Share the Local Cuisine
While there is absolutely nothing wrong with taking your client out for a meal, this particular option tends to be over-done. In order to make yours a memorable experience, skip the chain restaurants and typical locations and instead introduce your client to local and authentic cuisine. These are the places the tourists don’t tend to visit, but the locals know all about.
Plan an Adventure Tour
Before you go ahead and choose this option, it’s a good idea to learn as much as possible about your client in advance. Not everyone is up to adventure activities, so you want to be sure you don’t put them in an uncomfortable position.
Related: 3 Practical Tips To Nail Networking
If you’ve got the green light, however, there are all kinds of activities you can take part in. Adventures can include a private helicopter tour, paragliding, zip-lining, a shark watching tour, a private surfing lesson, whale watching, kayaking, a sightseeing tour (by bus, car, or foot), bicycling, hiking, snorkelling, horseback riding on the beach, or even High Tea in Cape Town.
All of these ideas are unique and memorable so you know the visit will leave a lasting impression in your client’s mind.
Don’t Be Afraid to Think Outside the Box
When it comes to entertaining your clients while you spend time networking, there is absolutely nothing wrong with thinking outside the box. Coming up with unique ideas is sure to leave that lasting impression in their mind, which is exactly what you are striving for.
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