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11 Ways To Maximise Every Part Of Your Day

From their morning routine to being productive at the office, entrepreneurs share how to get the most out of your time all day.

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How to maximise the day

Sometimes it feels like there aren’t enough hours in the day to get everything today. However, you might be happy to know, there are some simple things you can do to maximise your time and productivity. For starters, have a set routine – that could be a specific time to get coffee in the morning, a brief workout or a process for catching up on emails.

As part of Entrepreneur‘s “Guide to Getting More Done Every Day,” check out these 11 productivity secrets from successful entrepreneurs.

Have a routine

expresso-coffee

Drink up!

“I have a set routine I never break: Get up, walk to a coffee shop, have an espresso. It gets my brain ready to prepare for everything I am doing that day. When I’m home, I take my son, and when I’m traveling, I get to explore a new place.” – Patrick Quinlan, CEO, compliance management software company Convercent

Exercise in the morning

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Get your day off to a great start

“At 6 a.m., five days a week, I ride for an hour on a stationary trainer. The meditative state I achieve while working out always sparks new ideas, so I’ve started capturing those thoughts after my rides, either with Siri notes or old-fashioned pen and paper.” – Neil Grimmer, founder and CEO, personalised nutrition brand Habit 

Get ready in the morning

getting-ready-in-the-morning

Morning routine is important too

“The Keurig is set to go on at 5:30. I like to have my coffee and check emails before I wake up my children for school. I use this precious time to organise orders, plan warehouse priorities for the day and check in on production. This allows me to go into my day feeling proactive and ready.” – Sara Stein, founder, gift brand Sisters of Los Angeles 

Have Wi-Fi everywhere you go

wifi-availability

… but also remember why you need it

“Great wi-fi is key – I’ve even brought my Eeros with me on trips where I’m staying in Airbnbs. If I’m in a hotel, I make sure there’s a decent gym and a great café nearby. Having a small routine on the road helps it feel less foreign.” – Alexis Ohanian, co-founder of Reddit and Initialized Capital

Wear headphones

headphones

What are you listening to?

“Fake [listening to] headphones. I have these obnoxiously large, white-and-red headphones that go over my entire ear and can be spotted from miles away. Sometimes I just put them on even if there is no music playing as a signal to leave me alone. Works like a charm. Until my team reads this!”– Scott Tannen, co-founder and CEO, bedding company Boll & Branch

Block ‘work time’

time-blocking

Leave some time for yourself

“Block ‘work time.’ My co-founder Alex and I both carve out 12 p.m. to 2 p.m. on our schedules every day and protect it as best we can, so we can get through pressing items and avoid being a bottleneck to the team on outstanding questions.” – Jordana Kier, cofounder and co-CEO, natural tampon company LOLA

Communicate

communication

There is not I in TEAM

“Everyone steps out of their office at 9 a.m. and shares a piece of good news. It can be professional or personal, as long as it’s office-appropriate. It gets team members into a shared space and allows us to start the day on a high note while getting to know each other and talk about successes.” – Monica Guzman, COO, public relations firm Konnect Agency

Create fun office rituals

office-lunch

Lunch on you!

“For our internal executive meetings, if one or more people arrive late, they have to buy lunch for the next meeting. This keeps people on time and gamifies the meeting. We laugh about it with each other every time.”  – John Rubey, CEO, content provider Fathom Events

Take advantage of your commute

train-commute

That’s if you take the train or someone else is driving

“If you commute to work on a train, with limited connectivity, as I do, think of one meaty email you’ve been avoiding writing and give yourself the length of the commute to really dig in. It makes the trip go faster and lets you start your day with a great sense of accomplishment.” – James Hirschfeld, co-founder and CEO, stationery brand Paperless Post

Schedule short meetings

short-meetings

Timing is everything

“We schedule regular 20-minute walking meetings with our colleagues. The limited window forces function and encourages both parties to be efficient in their communications. It’s surprising how many issues can be resolved or clarified in that tight timeframe.” – Evelyn Rusli, co-founder, baby food brand Yumi

Workout at your desk

desk-exercise

Stretch it out

Sometimes you simply can’t get out. “In the office, there’s nothing wrong with doing sets in between calls and meetings. Do 20 squats, 20 jumping jacks.” Bonus points if you break a sweat. (Sorry, work clothes.) – Martellus Bennett, founder of creative firm The Imagination Agency

This article was originally posted here on Entrepreneur.com.

Entrepreneur Magazine is South Africa's top read business publication with the highest readership per month according to AMPS. The title has won seven major publishing excellence awards since it's launch in 2006. Entrepreneur Magazine is the "how-to" handbook for growing companies. Find us on Google+ here.

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(Infographic) 9 Productivity Mistakes You’re Making In The First 10 Minutes Of Your Day

From setting goals to drinking coffee, these bad morning habits might surprise you.

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There are a number of things you’re probably doing every morning that are actually hindering your productivity.

If you’re an avid coffee drinker, you might be surprised to find out that drinking coffee between 8 and 10 a.m can make you more stressed throughout the day. That’s because caffeine early in the morning interferes with the time that the stress hormone, cortisol, is peaking in your body. It’s best to get your fix between 10 a.m. and 2 p.m.

When you get into the office and try to jump right into the top of your to-do list, you might find yourself confused and not very productive. When you don’t let your brain empty and refresh before starting a project or task, it loses a sense of control, becomes overwhelmed and ultimately, makes you less productive. Something else to avoid is checking email or social media right when you wake up. Typically, after checking your inbox, it takes a person at least 25 minutes to get back into a productive state. If you start your day off reading and responding to email after email, it will take you a long time to get back on track.

Another surprising mistake is setting self-imposed goals. Setting goals and deadlines for yourself might seem like an obvious productivity hack, but it turns out, that’s not the case. Instead, share your deadlines with others and you’ll feel more pressure and responsibility to get things done.

Related: 5 Surprising Elements That Boost Your Productivity (One of Them Is Colour)

Check out resume.io’s infographic below for more productivity mistakes you’re likely making in the first 10 minutes of your day.

1538429589_9-productivity-mistakes-infographics-7934969f76af5ebe1b5b0b84ce9053ec43752717512fb7d9339e84f86afe91d1

This article was originally posted here on Entrepreneur.com.

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Workflow And Business Efficiency – 5 Strategies You Ignore At Your Peril

Emails alone don’t cut it as an efficient way to communicate with team members. You’re not still depending on email, are you?

Toby Nwazor

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An inefficient business can cost you a lot more than just growth – it can affect your revenue, too. According to a report by IDC, your business runs the risk of losing 20 to 30 percent of your revenue due to inefficient systems.

Unfortunately, many companies still struggle to implement the right systems to improve their workflow. Others have it worse, because they have no systems. In those situations, projects take ages to be completed, more time is spent on menial tasks and teams never seem to get enough done during work hours.

If that describes your company, your company’s profits may start to plummet, too.

Every successful business, then, has clearly defined systems to help the business run like clockwork. Improved workflow, better management and business efficiency save time, increase the bottom line and ensure a higher profit margin.

In fact, in an article on ContractZen, Tim Cummins, president of the International Association for Contract & Commercial Management, wrote that, “The average corporation could boost its bottom line by almost 10 percent if it invested in improving the quality of contracting.

For many companies – especially those in more complex, project-based industries – the prize could be much higher – perhaps as much as 15 percent.”

Related: Become A Life-Hacker

Unfortunately, some companies fail to provide systems that put users first, taking a negative toll on those companies’ workflow and efficiency. The good news is that they’re only five strategies away from turning this around:

1. Automate all you can

automated-emails

From email lists, bookkeeping, invoicing and contract management, to social media posts and payrolls, almost everything can be automated. For a business that aims to be more efficient, automation is a must.

Automation doesn’t just save you time, it can be the one strategy that can guarantee explosive growth and higher conversion rates. According to this Lead Generation Marketing Effectiveness study, 63 percent of companies polled that were outgrowing their competitors said they had automated their marketing.

Automating monotonous tasks that have to be repeated several times during the day helps you be more productive in tasks that require your personal attention.

2. Invest in customer-relationship management software

It’s not uncommon to find businesses that are barely able to keep up with their leads. Some waste hours hunting the low-quality leads instead of focusing their energy on those ready to buy. Here, a customer relationship management (CRM) solution linked to these businesspeople’s network phone system is a great way to enhance customer communications.

Customers value businesses that provide excellent customer service. A CRM solution increases the ability to keep track of customer information, monitor leads and provide efficient delivery. Businesses can provide for their customers’ needs faster and make effective business decisions. With CRM, businesses can also keep their focus on quality leads that will drastically improve conversion rates.

Related: 11 Ways To Maximise Every Part Of Your Day

3. Set up a task-management system

slack-logo

Emails alone don’t cut it as an efficient way to communicate with team members. Email makes it difficult to carry everyone along. However, setting up task-management software like Slack, Trello or Asana makes it much easier to have everyone’s tasks in one place and ensure that everyone is carried along in the project.

Task-management software helps members of a team track their progress and ensure that everyone is working on their tasks.

4. Sync your calendar with that of everyone else on your team

How many times have you had to reschedule appointments because you didn’t know you had other meetings lined up for the day?

Aside from leaving negative impression in clients’ mind, this error makes you less productive. Having to go back and forth until you have settled on an appropriate date can be cumbersome especially when different time zones are involved. So, do this instead: Sync your personal calendar with your work calendar, and make sure that everyone in your team is synced to the latter, too.

This will ensure sure that everybody is “on the same page” in terms of appointments and deadlines. Google Calendar can help you do just that. Once everyone is synced up, any change in the calendar will be seen by everyone so they can manage their own appointments.

5. Block out chunks of time

time-management

Constant interruptions hamper your workflow. Imagine having to deal with turning over a project on a deadline while you’re stuck in a series of meetings throughout the day. It can get very difficult to focus on completing your most urgent tasks.

Block out chunks of time on your calendar for uninterrupted work. It’s better to schedule a series of meetings in one day than to spread them throughout the week.

If you’re creating content, block out one day to create all the content you’ll use for the week. That way your business will run more efficiently.

Related: 3 Reasons You Should Embrace Change

Wrapping it up

With the right strategies, you can turn your business around to make it efficient and lucrative. Automating your processes, setting up the right software and remaining focused on the tasks at hand will go a long way to help you do this. But just as with every good strategy, you need to remain consistent and give it time to do its magic.

This article was originally posted here on Entrepreneur.com.

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How To Multitask Like Tim Ferriss, Randi Zuckerberg And Other Very Busy People

Nine entrepreneurs tell us how they get it all done.

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Think you’re busy? Take a look at Guy Fieri‘s calendar. Or a U.S. Army general’s. Or an in-demand teenage actor’s. Or the CEO of a globally recognised company’s.

Some of the busiest people on the planet took time out of their days to tell us how they get it all done. Take note!

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