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Be More Productive With These 5 Steps

You can’t be everywhere at all times, so make sure you’re somewhere you’re adding value.

JP Prinsloo




I think we can all agree that it would be nice to be more productive. In the mad rush of the week, it can feel impossible to get anything done, and when you look back at what you’ve achieved, there’s nothing worse than feeling you’ve dragged your heels.

But being productive isn’t simply a choice – if it was, more of us would be executing all of the time and deliberating less. To work optimally, you need the right state of mind, but also a system in place that allows you – you, with your strengths, weaknesses, likes and dislikes – to get as much done as possible.

And even if you are working optimally, is it valuable work? You see, in the end, productivity isn’t just about doing stuff. It’s about doing stuff that will stand the test of time and move your business forward.

Related: 5 Work Productivity Hacks Used By Rockstar Entrepreneurs

Without further ado, here are 5 techniques that many entrepreneurs (myself included) use to get quality work finished.

1. Complete a project one step at a time and get feedback every step of the way

One of the big mistakes people make is to have an idea and then try to build it to completion. Big, successful companies didn’t come to life like that.

Focus on doing things in small increments, and then get feedback on a day-to-day basis. If you’re looking to become a hotshot party planner, throw a small gathering first and find out what worked, and what didn’t. If you want to own a media empire, write the first story and design the first cover.

Too many entrepreneurs want to go from point A-Z without filling in all the blank spaces in between. Plus, it’s important to remember to consult with people about your work.

That brings me to point 2.

2. Find out what your customer wants

The best way to be unproductive is to think you’re creating magic, and a year later, realise no one needs your product.

There are a lot of good ideas on paper that don’t work in real life. And bringing one of these ideas to life is a very effective waste of time and money (or, as if often the case, someone else’s money. In this situation, an investor has backed you without doing the proper research).

No matter what your business is selling – a service, time, a product – there’s no point investing time into the work until you’ve worked out if there’s an audience that responds to it.

Even if you think your idea improves upon the faults of an existing product, so much so that people will flock to buy it, the reality might be different. The reason for your product’s downfall might be as simple as: No one particularly finds fault with the existing product.

Related: 5 Time-Management Tools for Small Businesses to Improve Productivity


3.You don’t need a lot of money to get work done

Ever heard the saying, fake it until you make it? For every entrepreneur operating out of a swanky office, there are dozens working out of their bedrooms.

You don’t need a lot of money to get work done. In fact, having a small budget is often better, as it’ll force you to get creative.

An uber-successful entrepreneur once said: “If you want to make it, live at home as long as you can.” The principle behind it still rings true: Cut unnecessary costs and don’t worry about appearances while you’re finding your feet.

4. Outsource

You shouldn’t expect to handle every aspect of your business alone. Not only will you be juggling commitments you’re not equipped to execute, but you’ll be diverting your energy away from the tasks you’re actually good at.

In response, consider outsourcing work to good people you can rely on. Marketing is one good example. Here, you should leave the work to people who can do it better on your behalf.

Negotiate a good rate, keep conversation channels open, and put trust in the abilities of others. It’ll save you a huge amount of time every day.

5. Do what you’re good at and enjoy doing

It stands to reason that if you enjoy your work, you’ll spend more time at it, and be more productive as a result.

Who wants to invest time and energy into a task they don’t enjoy?

Related: 4 Tips To Improve Your Business Productivity Over Public Holidays

As an events planner, I help put together a big shows like the South African Music Awards. It’s a big collaborative effort, but in my capacity, I always concentrate on the aspect of the event I’m best at: LED screens, projectors or both.

To get this done, I use Watchout 6, my go-to software, to create eye-catching multi-displays. It’s what I enjoy doing, and it’s what I’m best at.

On a day-to-day basis, I’m involved in every aspect of the production, but come showtime, I’m concentrating my energy on the discipline I have most experience with.

JP Prinsloo is a 25-year-old entrepreneur and founder of the lightning, sound and events management firm PriFactor. Visit his website at

Get Organised

(Infographic) 9 Productivity Mistakes You’re Making In The First 10 Minutes Of Your Day

From setting goals to drinking coffee, these bad morning habits might surprise you.




There are a number of things you’re probably doing every morning that are actually hindering your productivity.

If you’re an avid coffee drinker, you might be surprised to find out that drinking coffee between 8 and 10 a.m can make you more stressed throughout the day. That’s because caffeine early in the morning interferes with the time that the stress hormone, cortisol, is peaking in your body. It’s best to get your fix between 10 a.m. and 2 p.m.

When you get into the office and try to jump right into the top of your to-do list, you might find yourself confused and not very productive. When you don’t let your brain empty and refresh before starting a project or task, it loses a sense of control, becomes overwhelmed and ultimately, makes you less productive. Something else to avoid is checking email or social media right when you wake up. Typically, after checking your inbox, it takes a person at least 25 minutes to get back into a productive state. If you start your day off reading and responding to email after email, it will take you a long time to get back on track.

Another surprising mistake is setting self-imposed goals. Setting goals and deadlines for yourself might seem like an obvious productivity hack, but it turns out, that’s not the case. Instead, share your deadlines with others and you’ll feel more pressure and responsibility to get things done.

Related: 5 Surprising Elements That Boost Your Productivity (One of Them Is Colour)

Check out’s infographic below for more productivity mistakes you’re likely making in the first 10 minutes of your day.


This article was originally posted here on

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Get Organised

Workflow And Business Efficiency – 5 Strategies You Ignore At Your Peril

Emails alone don’t cut it as an efficient way to communicate with team members. You’re not still depending on email, are you?

Toby Nwazor




An inefficient business can cost you a lot more than just growth – it can affect your revenue, too. According to a report by IDC, your business runs the risk of losing 20 to 30 percent of your revenue due to inefficient systems.

Unfortunately, many companies still struggle to implement the right systems to improve their workflow. Others have it worse, because they have no systems. In those situations, projects take ages to be completed, more time is spent on menial tasks and teams never seem to get enough done during work hours.

If that describes your company, your company’s profits may start to plummet, too.

Every successful business, then, has clearly defined systems to help the business run like clockwork. Improved workflow, better management and business efficiency save time, increase the bottom line and ensure a higher profit margin.

In fact, in an article on ContractZen, Tim Cummins, president of the International Association for Contract & Commercial Management, wrote that, “The average corporation could boost its bottom line by almost 10 percent if it invested in improving the quality of contracting.

For many companies – especially those in more complex, project-based industries – the prize could be much higher – perhaps as much as 15 percent.”

Related: Become A Life-Hacker

Unfortunately, some companies fail to provide systems that put users first, taking a negative toll on those companies’ workflow and efficiency. The good news is that they’re only five strategies away from turning this around:

1. Automate all you can


From email lists, bookkeeping, invoicing and contract management, to social media posts and payrolls, almost everything can be automated. For a business that aims to be more efficient, automation is a must.

Automation doesn’t just save you time, it can be the one strategy that can guarantee explosive growth and higher conversion rates. According to this Lead Generation Marketing Effectiveness study, 63 percent of companies polled that were outgrowing their competitors said they had automated their marketing.

Automating monotonous tasks that have to be repeated several times during the day helps you be more productive in tasks that require your personal attention.

2. Invest in customer-relationship management software

It’s not uncommon to find businesses that are barely able to keep up with their leads. Some waste hours hunting the low-quality leads instead of focusing their energy on those ready to buy. Here, a customer relationship management (CRM) solution linked to these businesspeople’s network phone system is a great way to enhance customer communications.

Customers value businesses that provide excellent customer service. A CRM solution increases the ability to keep track of customer information, monitor leads and provide efficient delivery. Businesses can provide for their customers’ needs faster and make effective business decisions. With CRM, businesses can also keep their focus on quality leads that will drastically improve conversion rates.

Related: 11 Ways To Maximise Every Part Of Your Day

3. Set up a task-management system


Emails alone don’t cut it as an efficient way to communicate with team members. Email makes it difficult to carry everyone along. However, setting up task-management software like Slack, Trello or Asana makes it much easier to have everyone’s tasks in one place and ensure that everyone is carried along in the project.

Task-management software helps members of a team track their progress and ensure that everyone is working on their tasks.

4. Sync your calendar with that of everyone else on your team

How many times have you had to reschedule appointments because you didn’t know you had other meetings lined up for the day?

Aside from leaving negative impression in clients’ mind, this error makes you less productive. Having to go back and forth until you have settled on an appropriate date can be cumbersome especially when different time zones are involved. So, do this instead: Sync your personal calendar with your work calendar, and make sure that everyone in your team is synced to the latter, too.

This will ensure sure that everybody is “on the same page” in terms of appointments and deadlines. Google Calendar can help you do just that. Once everyone is synced up, any change in the calendar will be seen by everyone so they can manage their own appointments.

5. Block out chunks of time


Constant interruptions hamper your workflow. Imagine having to deal with turning over a project on a deadline while you’re stuck in a series of meetings throughout the day. It can get very difficult to focus on completing your most urgent tasks.

Block out chunks of time on your calendar for uninterrupted work. It’s better to schedule a series of meetings in one day than to spread them throughout the week.

If you’re creating content, block out one day to create all the content you’ll use for the week. That way your business will run more efficiently.

Related: 3 Reasons You Should Embrace Change

Wrapping it up

With the right strategies, you can turn your business around to make it efficient and lucrative. Automating your processes, setting up the right software and remaining focused on the tasks at hand will go a long way to help you do this. But just as with every good strategy, you need to remain consistent and give it time to do its magic.

This article was originally posted here on

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Get Organised

How To Multitask Like Tim Ferriss, Randi Zuckerberg And Other Very Busy People

Nine entrepreneurs tell us how they get it all done.




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Think you’re busy? Take a look at Guy Fieri‘s calendar. Or a U.S. Army general’s. Or an in-demand teenage actor’s. Or the CEO of a globally recognised company’s.

Some of the busiest people on the planet took time out of their days to tell us how they get it all done. Take note!

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