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What Your Desk Says About You

The way you organise and decorate your desk reveals a surprising amount of information about who you are.

Nadia Goodman

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Messy-Desk

At the office, we arrange our spaces to communicate our attitudes, goals, and values. As a business leader, your employees’ desks can help you understand and motivate them more effectively. “People want to be known,” says Sam Gosling, psychologist and professor at the University of Texas at Austin and author of Snoop: What Your Stuff Says About You (Basic Books, 2009). “You’re healthier, happier, and more productive when others see you as you are.”

Take a look at your employees’ desks. What does the space look like? What personal objects are there? “It’s really important to look for themes,” Gosling says. Focus on the objects that seem consistent and permanent.

Here are a few easy things to look for, along with what they reveal about personality:

1. An organised desk says… you’re dependable and timely.

People with organised desks tend to be more conscientious, meaning that they are reliable, task oriented people who plan well and get their work done on time. “When I go into a space, I look for a calendar first,” Gosling says, since an up-to-date, used desk calendar is another sign of a conscientious person.

Having a messy desk isn’t a bad thing (creative people often do), but others may judge you incorrectly. “When people see a messy office, they infer that the person is disagreeable, which is not necessarily true,” Gosling says. “My hunch is that the mess is unpleasant [to look at], so they assume the person is inconsiderate.”

2. Uncommon objects say… you’re creative and open to new experiences.

People with original art, unusual spaces, or a diverse array of objects tend to be high in openness, meaning they embrace new ideas or experiences and are often very creative. “If you go in and think, wow, I’ve never seen that before, they’re likely high in openness,” Gosling says.

Innovative companies, such as ad agencies or tech start-ups, tend to attract creative people and encourage their employees to showcase their personalities. For example, Etsy gives each new employee a $100 site credit to decorate their desks, leading to an odd array of robots, stuffed octopus, vintage typewriters, and artwork.

3. Inspirational posters and messages say… you’re neurotic.

People who pepper their desks with inspirational statements are typically a bit more neurotic – the classic Type A personality. “[Inspirational statements are] a psychological form of trying to keep people together [emotionally],” Gosling says. “It calms anxiety.”

If you have inspirational posters up, don’t worry that they’re sending the wrong message. Neurotic people are often highly successful in the workplace and the sayings they choose to display communicate their values to others.

4. An inviting space says… you’re extroverted.

People with especially inviting offices – including an open door, comfortable chairs, or a candy jar – tend to be very social. By creating a welcoming space, they show others that they’re approachable, and often get many more visitors than the introverts.

Sociability can pave the way for promotions and new opportunities, so introverts may help their careers by adding a few inviting touches. “People can learn to exercise that side,” Gosling says. “But it’ll never be pleasant like it is for someone who is biologically this way. It’s not intrinsic.”

Nadia Goodman is a freelance writer in Brooklyn, NY. She is a former editor at YouBeauty.com, where she wrote about the psychology of health and beauty. She earned a B.A. in English from Northwestern University and an M.A. in Clinical Psychology from Columbia University. Visit her website, nadiagoodman.com.

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Get Organised

6 Steps To Go From Procrastinating To Productive

As an entrepreneur, practice saying to yourself, “I will not do the work of my smart, very talented and motivated team.”

Jeffrey Hayzlett

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Procrastinating To Productive

As entrepreneurs and business owners, we have tasks on our list that we’d rather not do. So, we keep moving the goal post farther down the field and do almost anything we can to avoid those distasteful jobs.

Personally, I don’t like to get involved in extra paperwork or monthly expense reports. Other founders have their own least favorite activities.

But this isn’t necessarily a bad thing because there’s an obvious solution: delegation. As a matter of fact, I created a motto along these lines: I will not do the work of my smart, very talented and motivated team.

My job, after all, is to concentrate on the bigger parts of the business, like generating revenue. And while there are other such tasks that are necessary to operating a business, I might be avoiding them too because they slow me down. So, I again delegate them to the team.

I guess in a way, we’re all capable of being procrastinators.

According to a 2013 survey by salary.com, 69 percent of survey respondents said they wasted time at work on a daily basis – a 5 percent increase from the previous year. Thirty-four percent of respondents estimated they routinely wasted 30 minutes or less each day; 24 percent said they wasted between 30 and 60 minutes; and 11 percent said they wasted hours every day.

As a business owner, I could see how those numbers might send my fellow owners’ blood pressure through the roof, but my own response would be more practical: I’d pursue tools, tricks and techniques to minimise procrastination and maximize productivity.

Related: Deepak Chopra Has 3 Simple And Surprising Productivity Secrets For You

Here are a few of those techniques:

Don’t overwhelm yourself

It’s easy to become overwhelmed by the sheer amount of work on your plate, meetings and deadlines. Lately, I’ve been focusing on launching new avenues for C-Suite TV, and it can be overwhelming sometimes.

When tasks seem insurmountable, here’s one way to lessen that burden: Get out your “to-do” list. Then, instead of writing down that big task as one huge thing, break it down. Breaking a big task into multiple line items makes it more manageable. You have your end goal, but by reducing it to its smaller components, you get a clearer picture of what you need to do.

Crossing off the smaller parts of the larger task gives you a sense of accomplishment you wouldn’t have if you tackled the massive task all at once.

Flip the script

I don’t care who you are: Whether you’re a worker, a manager or a CEO, you’re just like everyone – and we all hate doing certain tasks. So why not flip the script?

Bite the bullet, kiss the frog – whatever you want to call it: Put that task at the top of your to-do list that day. You’ll eliminate the task quickly and move on to the rest of your day. Not to mention, you’ll have a bigger sense of accomplishment knowing that you’ve steam-rolled the largest obstacle you had awaiting you.

Related: How To Make Better Business Decisions That Drive Productivity And Profits

Forget perfection

Everyone wants to make a good impression and put his or her best foot forward at work. Procrastination comes not from the inability to get the job done, but from fear and insecurity. Being unsure how to perform a specific task makes us fear failure and being seen in a negative light by the boss.

I always tell my team that, “No one’s going to die.” What’s the worst thing that can happen if a specific task isn’t perfect? I might get mad if the task is not completed within the given deadline, but not if it merely needs to be tweaked. Many times, the worst conversations happen inside our own heads and we let that imaginary conversation rule our other decisions. That’s when we make mistakes.

If you’re worried about your work quality, allocate a set amount of time each day to complete (or revise) parts of the project. It’s possible to perfect a task without obsessing over it and losing focus. That’s when you know it’s time to let go of the project and focus on other things. Say it with me: No one will die.

Kill the squirrels (or distractions)

squirrels

It’s easy to procrastinate with the million distractions we have every day. According to a survey by Stop Procrastinating, 68 percent of Americans surveyed said they’d been distracted from their work duties by checking their emails, browsing the web or engaging in social media. And that was a 9 percent increase from a year before. Of that 68 percent, 39 percent said distractions cost them a whole hour a day.

Sure, it’s tempting to constantly check your Facebook or Twitter feeds, but here’s a radical concept: Log out of your social media accounts for a few hours every day.

Instead, focus on your tasks and nothing else. Do whatever it takes to get into the “zone,” to accomplish your goal. Some people at my office use headphones to muffle outside noise. I block out time on my calendar, which my employees have access to, and dedicate that time to a specific task I need to accomplish. I may even specify “no phone calls” to ensure I stay in my zone.

Be a good time manager

To transition from procrastinator to proactive leader requires organization on your part, from your mindset to your schedule. It’s hard to be organized when you feel you’re juggling multiple things, but to succeed, you must learn to juggle. Deciding how much time to dedicate to each task makes you more efficient.

For some of us busy executives, even our down time needs to be scheduled.

Related: 5 Ways That Coffee Affects Productivity

Recently, I attended the Rocky Mountain Economic Summit, where I mingled with top economists, business leaders and policymakers. I had a busy schedule, interviewing a top CEO. But I also managed to schedule down time. Being from South Dakota, I enjoy the outdoors so I scheduled some fly fishing time – away from technology, emails and phone calls.

If you’re a good time manager, you’ll have time for everything, including play time. It takes some dedication and discipline, but it’s not impossible.

Remember that the early bird gets the worm

I operate on little sleep. As any workaholic will tell you, when you go to bed at night, you can’t wait to start your day the next morning. Indeed, dawn is the most productive part of the day, according to this Wall Street Journal article. That hour of the morning brings minimal distractions, no email and hardly anyone on social media.

Apple CEO Tim Cook, starts his day at 3:45 a.m.. Richard Branson likes to “sleep in” until 5 a.m., and even my friend and fellow entrepreneur Peter Shankman gets up before it’s light out. As a business owner, entrepreneur and keynote speaker, I’ve done my fair share of early mornings; You’d be surprised how much you can get done by the time everyone else walks in the office.

The one takeaway here is that in order to make a successful transition from procrastinating to productive, you have to be disciplined, motivated and focused: disciplined enough to curb distractions, motivated enough to want to reach your end goal and focused enough to execute a plan that works for you.

We’re all different, so there’s no magic bullet solution for procrastination. But if you can build a plan that works for you, work the plan.

This article was originally posted here on Entrepreneur.com.

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(Infographic) The Organisational Tactics, Work Habits And Routines Of The Most Successful People

Take a look at how some of the most successful people set up their workspace.

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oprah-winfrey-desk-management

How your workspace is set up can help or hinder your productivity. So what makes for a great workspace?

For inspiration, see how people such as Elon Musk and Oprah Winfrey organise their desks and surroundings. Of course, different tactics work for different people. So to maximise productivity, find what best suits you.

While many people believe a clean desk will provide clarity and decrease stress, that’s not what Albert Einstein thought. In fact, Einstein was a supporter of the messy desk, having once said:

“If a cluttered desk is a sign of a cluttered mind, then what are we to think of an empty desk?”

Related: 5 Habits You Should Steal From Other Entrepreneurs’ Morning Routines

Mark Zuckerberg prefers to have the same desk as every other Facebook employee. Studies have shown that open floor plans can encourage creativity and productivity – especially if you’re rubbing elbows with the CEO.

Another option is the standing desk. According to research, productivity can get a 10 percent boost when using a standing desk. An avid user of the standing desk was author Ernest Hemingway, who put his typewriter on top of a bookshelf in his bedroom.

Check out National Pen’s infographic below to see the desk styles of some of the most famous people history to today.

national-pen-famous-desks-infographic

Related: 3 Daily Routines For Becoming Happier And More Successful

This article was originally posted here on Entrepreneur.com.

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11 Ways To Maximise Every Part Of Your Day

From their morning routine to being productive at the office, entrepreneurs share how to get the most out of your time all day.

Entrepreneur

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How to maximise the day

Sometimes it feels like there aren’t enough hours in the day to get everything today. However, you might be happy to know, there are some simple things you can do to maximise your time and productivity. For starters, have a set routine – that could be a specific time to get coffee in the morning, a brief workout or a process for catching up on emails.

As part of Entrepreneur‘s “Guide to Getting More Done Every Day,” check out these 11 productivity secrets from successful entrepreneurs.

Have a routine

expresso-coffee

Drink up!

“I have a set routine I never break: Get up, walk to a coffee shop, have an espresso. It gets my brain ready to prepare for everything I am doing that day. When I’m home, I take my son, and when I’m traveling, I get to explore a new place.” – Patrick Quinlan, CEO, compliance management software company Convercent

Exercise in the morning

morning-routine

Get your day off to a great start

“At 6 a.m., five days a week, I ride for an hour on a stationary trainer. The meditative state I achieve while working out always sparks new ideas, so I’ve started capturing those thoughts after my rides, either with Siri notes or old-fashioned pen and paper.” – Neil Grimmer, founder and CEO, personalised nutrition brand Habit 

Get ready in the morning

getting-ready-in-the-morning

Morning routine is important too

“The Keurig is set to go on at 5:30. I like to have my coffee and check emails before I wake up my children for school. I use this precious time to organise orders, plan warehouse priorities for the day and check in on production. This allows me to go into my day feeling proactive and ready.” – Sara Stein, founder, gift brand Sisters of Los Angeles 

Have Wi-Fi everywhere you go

wifi-availability

… but also remember why you need it

“Great wi-fi is key – I’ve even brought my Eeros with me on trips where I’m staying in Airbnbs. If I’m in a hotel, I make sure there’s a decent gym and a great café nearby. Having a small routine on the road helps it feel less foreign.” – Alexis Ohanian, co-founder of Reddit and Initialized Capital

Wear headphones

headphones

What are you listening to?

“Fake [listening to] headphones. I have these obnoxiously large, white-and-red headphones that go over my entire ear and can be spotted from miles away. Sometimes I just put them on even if there is no music playing as a signal to leave me alone. Works like a charm. Until my team reads this!”– Scott Tannen, co-founder and CEO, bedding company Boll & Branch

Block ‘work time’

time-blocking

Leave some time for yourself

“Block ‘work time.’ My co-founder Alex and I both carve out 12 p.m. to 2 p.m. on our schedules every day and protect it as best we can, so we can get through pressing items and avoid being a bottleneck to the team on outstanding questions.” – Jordana Kier, cofounder and co-CEO, natural tampon company LOLA

Communicate

communication

There is not I in TEAM

“Everyone steps out of their office at 9 a.m. and shares a piece of good news. It can be professional or personal, as long as it’s office-appropriate. It gets team members into a shared space and allows us to start the day on a high note while getting to know each other and talk about successes.” – Monica Guzman, COO, public relations firm Konnect Agency

Create fun office rituals

office-lunch

Lunch on you!

“For our internal executive meetings, if one or more people arrive late, they have to buy lunch for the next meeting. This keeps people on time and gamifies the meeting. We laugh about it with each other every time.”  – John Rubey, CEO, content provider Fathom Events

Take advantage of your commute

train-commute

That’s if you take the train or someone else is driving

“If you commute to work on a train, with limited connectivity, as I do, think of one meaty email you’ve been avoiding writing and give yourself the length of the commute to really dig in. It makes the trip go faster and lets you start your day with a great sense of accomplishment.” – James Hirschfeld, co-founder and CEO, stationery brand Paperless Post

Schedule short meetings

short-meetings

Timing is everything

“We schedule regular 20-minute walking meetings with our colleagues. The limited window forces function and encourages both parties to be efficient in their communications. It’s surprising how many issues can be resolved or clarified in that tight timeframe.” – Evelyn Rusli, co-founder, baby food brand Yumi

Workout at your desk

desk-exercise

Stretch it out

Sometimes you simply can’t get out. “In the office, there’s nothing wrong with doing sets in between calls and meetings. Do 20 squats, 20 jumping jacks.” Bonus points if you break a sweat. (Sorry, work clothes.) – Martellus Bennett, founder of creative firm The Imagination Agency

This article was originally posted here on Entrepreneur.com.

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