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3 Habits of Exceptionally Productive Leaders

How to lead without being a boss and how to be productive without getting everything done.

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Productivity isn’t about getting more done, but about getting what matters most done. With this in mind, here are three habits productive leaders do differently to focus on what matters most.

Productive leaders dump their to-do list

You need to prioritize to be productive. Most to-do lists, however, prioritize the wrong activities. They tend to focus on important issues that feel pressing rather than on where your time can be most efficiently spent.

For example, a great alternative to a to-do list is a 20-80 List. A 20-80 List is built on the Pareto Principle, which basically states that 20 percent of your efforts create 80 percent of your results. Examples of the Pareto Principle are everywhere. In the workplace, you’ve probably experienced that 20 percent of people do 80 percent of the work, or that 20 percent of a sales force produces 80 percent of the sales. Need an example closer to home? Look in your closet. You likely wear 20 percent of your clothes 80 percent of the time.

Try drawing a line down the middle of a piece of paper. Write “20 Percent” at the top of the left side and “80 Percent” at the top of the right side. From there, show favoritism by only listing what matters most on the 20 Percent side. All other items go on the right side. If you do it correctly, you’ll end up with only a handful of tasks on the left side of the paper. Those are the ones you and your team should show favoritism to and complete first! They will produce 80 percent of what matters most to your organization.

Related: Are Toxic Habits Holding You Back?

Productive leaders slow down under pressure

Productive leaders practice a counterintuitive habit — they lead their organizations from a quiet place when more is added to their plate. While the implementation of this habit looks different with every leader, a couple overarching principles remain constant among the most productive leaders.

First, productive leaders create time and space to slow down before things get added to their plate. This time might be early in the morning or before they go to bed. The key isn’t when it’s scheduled, but that it has already been scheduled before anything extra gets added to their calendar. When tough issues arise, they don’t have to scramble to find time to address them because they have already schedule their lead-from-quiet time every day.

Second, they carve out significant chunks of time to lead from a place of calm and quiet. Although there is great value in taking 10 minute breaks throughout the day, productive leaders know these breaks are for taking breaks, not working. Short breaks are good for getting re-energized, but not for thinking deeply about leadership issues. The most productive leaders, therefore, block out a minimum of 30 minutes at a time so they can process issues thoroughly and deeply.

Related: Think It. Become It. How Your Thoughts Have Power Over Your Destiny

Productive leaders use simple math for their hardest problems

Perhaps what sets the most productive leaders apart is how they respond to adversity. Most people buy into the myth that the events of your day lead to your outcomes. They adopt an E = O mentality, thinking if events go their way, their outcomes will be good, but if events turn sour, their outcomes turn sour as well.

The problem with this equation is it’s based on what we cannot control: events. We don’t control the weather, the economy or people’s actions. Individuals who follow the E = O equation might as well add “= V” at the end because, if you allow your events to equal your outcomes, you’ll inevitably end up a victim. The real equation then becomes Events = Outcomes = Victims.

Productive leaders know this isn’t true and adopt the habit of approaching circumstances through an Events + Reactions = Outcomes equation. Originally taught by Dr. Robert Resnick and shared in Jack Canfield’s book, The Success Principles, E + R = O allows leaders to transform the way they lead by adding one letter to the E=O equation. That one letter empowers them and their team to win by reminding them to focus on the one thing they can control — their response.

Leaders who use this equation commit to owning their responses no matter what events they face. By adding this one letter, these leaders can turn even the most challenging events into positive outcomes.

Wrapping It Up

Do you want to move from average productivity to outstanding productivity as a leader? Then consider changing your habits. If productivity is primarily about getting what matters most done, then practice habits that focus on getting the most important things done, slowing down, and owning your response to the events the world throws your way.

This article was originally posted here on Entrepreneur.com.

When Kent Julian graduated high school, his SATs scores were so low he had to take Development Studies to have a chance of getting into college, on probation. From those humble beginnings, he earned a BA and MA with honors, lead several large youth-serving organizations, and was appointed the National Director of Alliance Youth which served approximately 2,000 youth groups across the United States. After 20 years in the non-profit world, Julian did a 180 and launched his own lifestyle business which empowers people and organizations to live and earn it forward. He is a professional speaker, an author of multiple books, a what-matters-most business coach, and a proud bald guy.

Self Development

Fear As Foe And Friend: How To Master This Important Relationship

Our beliefs direct our behaviour and decision making. To conquer you fears, face them.

Erik Kruger

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There is a story that I love. It goes something like this: A long time ago a man was sitting in a bar in Damascus having a beer. As he finished his last sip he looked over to the corner and staring back at him was Death. The man froze. It was widely known that the day you see death is the day you die.

A few seconds later the man regained composure and ran out of the bar. Without looking back he jumped on a horse and rode as quickly and as far away as he could. Later that day he arrived in a town called Samarra.

The man checked into a motel, rushed up to his room, locked the door, and as he turned around, sitting in the corner was Death. Noting the man’s surprise, Death said to him, “You think that you’re surprised? Just imagine how surprised I was this morning when I saw you in the bar in Damascus knowing that I had an appointment with you here, tonight, in Samarra.”

This is a story about the inevitability of death. No matter how hard we try, it’s the fate that we cannot escape. However, that’s not the focus of this article.

Facing your fears

Instead, consider the way the man reacted to death. More specifically, how he reacted to fear. That’s something I’m sure you can relate to.

The life of an entrepreneur is filled with fear. The fear of failure, the fear of losing it all, the fear of judgement, the fear of rejection, the list goes on. We can never eliminate these fears. Trust me, I’ve worked with the best and they still struggle with many of these fears. The thing about entrepreneurs at the top of their game is that they are better at dealing with fear.

Related: 8 TED Talks To Help You Overcome Your Fear Of Failure

Imagine if instead of running away, the man in our story decided to embrace his fear. Imagine he calmly (while shaking inside) walked over to death and asked him why he was staring at him. Death might have told him about their inevitable appointment. The man could have left the bar to get his affairs in order. He could have had a final meal with family and friends. He could have gone for a last swim in the ocean. And then, when the time was right, met death as an old friend.

Does that not sound like a much better approach than to run away and hide? But how you can embrace fear? The answer to that is simple but by no means easy. Dealing with fear is all about the context and meaning we assign to it.

Unpacking context

When you’re working in your office, how scared are you of being bitten by a shark? Fear is very much dependent on the context. In many instances we have (some) control over context.

So, how can you control your context or environment? What can you do to actively decrease the fear becoming manifested? Fear of public speaking? Control the context by preparing well, getting coaching, dressing well, being ready. Fear of rejection? Control the context by understanding your prospect well, being prepared, showing up early so that you aren’t rushed, being friendly and welcoming.

Finding meaning

This is always one of my favourite areas to play in as coach. It has to do with the meaning we assign to situations in our lives. More simply put, the beliefs that we have and how they direct our behaviour and decision-making.

Back to our shark example, and this time you find yourself in the ocean. How worried are you now about a shark attack? Much more. However, next to you is a shark expert frolicking around. Happy as can be. How worried is he about the shark attack? Not at all. Why? Because he understands shark behaviour, he knows the statistics and miniscule chances of a shark attack occurring. Same context, different beliefs, resulting in different levels of fear.

This means that another way of dealing with fear is to examine the belief you have that creates the fear. Perhaps it’s an outdated or untested belief. The only way you will know is by looking at it.

Through the fear

Fear is a dark passenger. Ready to tell you stories of doom and gloom. Ready to make you forget about the big dreams that you have. But it does not have to be. You journey. Your rules.

Learn to master your feelings and the approach that you take towards the challenges and risks in your life, and you will not only feel lighter, but able to embrace fear as an old friend without becoming consumed by it.

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Self Development

Peak Performance: Multiply Personal And Team Business Performance

Anyone can be a ‘Peak Performer’ and that includes you!

Dirk Coetsee

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‘Continuous improvement is better than delayed perfection‘ – Mark Twain

As a Peak Performance coach my purpose is to make others successful, fulfilled and happy

The universal Principles of Peak Performance applies to Entrepreneurs, career orientated individuals, business teams, sports teams and individual performers such as public speakers and musicians.

Do you want to learn how to multiply your performance as an entrepreneur, career orientated individual, musician, public speaker, or sportsperson and reach the peak of your industry or sport? If you answered yes to the aforementioned question, then this article is meant for you.

The outputs of ‘Peak Performance’ coaching varies due to its universal application but includes multiplying profits and productivity, drastically increase team performance in business or in sport , and dramatically improve your performance as an artist, musician, or individual sports person.

A Peak Performance is described by psychologydictionary.org as:

“A performance at the best level of a person’s physical and cognitive abilities’

  • Which leads me to the ancient Chinese philosophical concept of ‘wu-wei’ meaning ‘effortless-effort’. It is truly awe inspiring to bare witness to an entrepreneur or athlete delivering a supreme performance with joy emanating from their being as proof of them being in a ‘peak mental state’.

‘Peak performance is not only about achieving a wonderful result it is also about experiencing the joy bubbling from your heart as you let go of all your fears , doubts and procrastination and just enjoy the moment as a soulful experience’.

Related: Peak Performance: How Do I Build A Culture Of Sustainable Growth?

Those entrepreneurs or performers that have not released the peer pressure, doubts and fears that circumvent their thinking and feelings place limitations on the fulfilment , happiness and joy that they could have experienced should they have let go of all ‘mental baggage’ that they carry. One of the keys to unlock your potential is to leave your past baggage behind as you go through the door of positive change and development.

This article will highlight three prominent barriers to your ultimate ‘Peak Performance’ yet will reveal three key principles that when consistently applied will empower you towards unleashing your potential and become a ‘Peak Performer’ in any area of your life.

1. Barrier to Peak Performance: Limiting beliefs

When you entertain such limiting beliefs as ‘I am not worthy’, ‘I do not possess the resources to succeed’, ‘I am not intelligent enough’, it will limit your performance within any area of your life within which you entertain those beliefs.

Some top sport performers believe that only the seriously talented can be at the top and that talent means you do not have to work hard. For sure it is possible to reach the top based on superior talent alone but you will not be a sustainable success. Those with the potent combination of talent, mental strength and the willing ness to work hard will eventually catch up and dramatically outperform those with the limiting belief that my talent alone is enough.

2. Barrier to Peak Performance: Procrastination

If you are a serial procrastinator as an entrepreneur by the time you have actually executed a decision the ‘Peak Performer’ has already executed, failed and corrected his/her mistakes several times and is outperforming you.

3. Barrier to Peak Performance: Perfectionism

“Continuous improvement is better than delayed perfection” – Mark Twain

Perfectionists often suffer from a fixed mind-set which is revealed thoroughly when the face glaring imperfections. This fixed mind-set dictates that perfectionists will rather walk away from the situation than aim to continuously improve which is a key driver to Peak performance. It is perfectly ok to fail as long as you apply the learnings of the failure and grow.

Be open to the fact that more often than not you are going to face imperfect conditions and timing in business, bad weather and facility conditions in sport, and ups and downs in any career.  The discipline and willingness to continuously work hard even for small improvements removes the focus on perfectionism to learning and growing continuously.

The above three barriers to ‘Peak Performance’ are very prominent ones but not the only ones that you will have to break through on your journey towards being a ‘Peak Performer’.

When you google who was the mentor of Nelson Mandela Oliver Tambo’s’ name will pop up. Tony Robbins had a mentor. Ray Dalio has been coached by Tony Robbins in return. And that brings the good news – you can be coached or mentored to break through the barriers that limits your performance.

Related: The Anatomy Of Peak Performance

The key questions here are:

“Are you coachable?” and “Do you want success and happiness badly enough?”

1. Empowering belief towards Peak Performance: Purpose

Clarity of purpose is a key driver towards ‘Peak Performance’. Purpose is ‘your why’, that very good reason why you do what you do. Two entrepreneurs of equal intelligence, resources, talent and skill start a venture within the same industry, whom will outperform the other?

The one does not really love the industry and is not truly inspired by what he is doing, the other has a real sense of Purpose and truly loves the industry. Logic dictates that the one with the real sense of purpose will more easily overcome obstacles and will truly be inspired towards Peak Performance.

The fine print to Purpose is that Purpose is a powerful belief but yet is just a belief. Underpinning purpose you must consistently do what is required to actualise your purpose and do so with patience and discipline.

2. Empowering belief towards Peak Performance: Peak mental state

We all know from personal experience that when you are de-motivated and negative thoughts dominate your mind that a very good performance is unlikely to result from that state.

You can train yourself or be trained to almost always be in a peak mental state where you are anchored in positive beliefs and in strong positive emotions about those beliefs. From this state a Peak performance is much more likely.

3. Empowering belief: Take immediate, consistent and disciplined action

When we feel overwhelmed we either do nothing or very little in general. We also tend to procrastinate when we are unsure of the course of action we should be taking or when we doubt our abilities. When we know exactly what our purpose is we do know what our priorities are and once we are sure of our priorities when know how to allocate the right amount of time to our activities that serves our purpose.

We all feel overwhelmed and or fearful at some point. The key here is to still take action in the face of being overwhelmed and fearful. When overwhelmed and fearful a critical question to ask yourself is: What is the smallest and easiest thing I can do right now to start improving the situation? Once you have taken action it creates momentum and it gives you confidence to take the next action required.

Use your fears and doubts as triggers to take action. Small actions at first to train yourself and to give you more confidence to gradually take bolder steps. The Navy seals in general are not fearless human beings they were just trained to use their fears as ‘triggers’ to take action and this is possible for everyone.

Here is an empowering belief for you:

Anyone can be a ‘Peak Performer’ and that includes you!

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Self Development

Research: The Power Of Meditation That Will Blow Your Mind

How transcendental meditation can improve your life and help you achieve the highest levels of success. Don’t believe us? Keep reading and find out

Nicole Crampton

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If I told you a group of meditators could stop a war, eradicate violence, reduce infant mortality and increase primary school attendance rates – would you believe me?

This exact scenario happened in our neighbouring country Mozambique. In 1992, the civil war that lasted 15 years came to an end. Joachim Chissano the leader of the winning forces took control of the country, instead of enacting revenge on the rebel forces, he promised there would be no prosecution or punishment.

He even went so far as to offer them half of the positions in the Mozambican army, and he gave them a chance to gain power through political means. Two years later, Mozambique’s had her first ever multiparty election, Chissano and the former rebel leader were up against each other in the polls.

After winning, he focused on reducing poverty to establish lasting peace. Between 1997 and 2003, 3 million people, out of a population of 20 million, were rescued from extreme poverty. This led to a 35% decrease in infant mortality and a 65% increase in the number of children attending primary school.

The following sections will help you on your journey to find your personal “woosah”:

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