Connect with us

Self Development

6 Secrets To Being More Productive Each Day

Leaders have to learn how to make better use of their time spent.

Aaron Goodin

Published

on

Productive

When you own or run a business, it’s crucial you maximise every second of every day. Unfortunately, most owners and CEOs already work non-stop, so adding time isn’t an option. Instead, leaders have to learn how to make better use of their time spent.

When I plunged into the startup scene four years ago, I brought an extremely strong work ethic and a lot of audacity to the CEO role, but I lacked the necessary experience and discipline to be highly productive.

Today, while I’m nowhere near perfect, I have learned a few tricks that can help new entrepreneurs get the most out of their workday:

Related: (Video) Forget Time Management. Do This Instead

1.Write down your goals – both big and small

It seems simple, but you’d be surprised how many people overlook the importance of writing down their goals. Using a journal to organize everything makes it easy to look back and see where you’ve been, what milestones have been hit and what’s still ahead. And don’t forget that while the big milestones are important, short-term goals are equally as significant.

The small goals not only provide valuable chances to learn and grow, but they are perfect practice for helping to accomplishing the larger ones. Remember that as your business grows so will your goals, so be sure to revise, readjust and rewrite often.

2. Leverage technology

I’ll be the first to admit it: I’m a sucker for any tech tool that claims to simplify my life, whether it’s for personal development or professional expansion. While I wouldn’t recommend using every single app that you come across, there are definitely a few that make sense for entrepreneurs.

Related: How To Create A Productive Office Space

Regain precious hours and keep employees on track with tools like Dropbox and Google Docs allowing team members immediate access to shared and organised documents. For teams collaborating on multiple to-do lists Trello makes project management a breeze through real-time boards designed for simultaneous task completion. Even getting in touch with one another is easier through the use of products like HipChat and Skype.

3. Delegate tasks

If you’re anything like me you’re going to what to have a finger in everything, from business development to customer service (it is your baby after all).  However, doing it all makes it very difficult to accomplish your actual responsibilities.  You’ve spent time building the perfect team so make sure you are using them.  Delegate responsibilities and trust that your team is going to get things done. Don’t micromanage.

4. Take breaks

It may seem like working non-stop throughout the day is the best way to grow your business, however it can actually be counterproductive.  Research shows that taking short breaks at regular intervals throughout the day not only keeps you healthier, but it also helps you refocus on the job at hand.

Take the office dog for a quick walk, do some mindful yoga or go on a lunchtime run. Whatever it is that helps you recharge, fit it into your daily schedule.

5. Acknowledge success

One of the easiest ways to lose productivity is when you’re feeling like your hard work is going unnoticed – even as the leader of the team.  When a goal is met or someone has put in extra time to close a high-level deal, take the time to celebrate.  It doesn’t have to be cupcakes and balloons every time, but finding a special way to acknowledge the milestones will keep everyone motivated and excited to hit the next one.

6.Plan your day the previous evening

If you plan your day in the morning you’re too late.  This is probably the most important thing I’ve learned on my journey. At the end of each day sit down and take a moment to reflect.

Did you meet your daily goal? Are you on track for the week? What changes can you make? Reflecting at the end of the day allows you to see what needs to be accomplished tomorrow.

When you make those plans in advance you can hit the ground running, instead of spending your morning trying to figure out what needs to be done.

Related: Why the Office Space Is Impacting on Your Habits and Productivity

This article was originally posted here on Entrepreneur.com.

Aaron Goodin is the CEO and founder of Tack, a media technology startup focused on creating meaningful connections between local businesses and their customers.

Company Posts

4 Ways to Stop Worrying in 2019

If you’re a bit of a worry-wart, you have to acknowledge this and get proactive about managing your stress, anxiety and worrying levels. Here’s how.

Fedhealth

Published

on

stress-management-and-worry

What if I can’t complete that piece of work in time? What if my home gets burgled while I’m on holiday? We all worry – some people more than others. A few of these worries are genuine concerns, but most are completely out of our control and are most likely never to materialise.

But still, they occupy our minds. And with the digital world now occupying even more of our time, we’ve been given even more material to worry about. Famines in far-away countries, children orphaned by a flood, if we simply turn on our TVs or look to social media, we can become completely overwhelmed by what we see. And it’s making us all desperately unhappy.

So, what do we do? If you’re a bit of a worry-wart, you have to acknowledge this and get proactive about managing your stress, anxiety and worrying levels. Here’s how:

Monitor and limit social media

social-media-management

We all know our phones are an addiction. And scrolling through Twitter or Instagram, you can compare your life to everyone else’s and add another huge worry to your ever-growing list: I’m not good enough/my life sucks. Which is why there’s a growing trend among Generation X-ers (and even some Millennials), to quit social media altogether.

“It was like breaking an addiction for the first few days, where I felt I was missing out, but after a few weeks I realised that the world carries on, and I was still in touch with those people I actually wanted to connect with. I felt lighter and happier,” says Caryn White*, a mother-of-two and small business owner. If you can’t quit social media for work reasons, then take it off your phone, and only access it on your desktop at specific times of the day.

Limit news

We’re not advocating sticking your head in the sand: just limit which channels you absorb news from, and how often you do it. The last thing you need is to open up your phone on waking up and read about the latest catastrophe, which you are powerless to do anything about.

Pick a few trusted news sources and check them at specific times. Avoid the news on the radio in your car; rather listen to fascinating audio books or podcasts that lift your mood instead of making you worry.

Assumption or fact?

This simple concept is incredibly helpful when faced with a worrying situation. Your child has a strange rash, you’ve Googled it and you’re pretty sure it’s chickenpox. Now the whole family is going to get it, you’ll miss work, your boss will be angry, and you may lose your job. Is the fact that your child has chicken pox an assumption or a fact?

Is losing your job a fact or an assumption? They’re both assumptions. So, take your child to the doctor, get a proper diagnosis and then take the next steps from there (a good medical aid can also help ease the stress of the financial cost of doctors’ visits). This approach is a simple way to deal with worries that start to spiral out of control in your mind.

Write them down

Worrying can seem insurmountable if it’s all in your head. Instead, try this strategy from Qualified FAMSA Counsellor Lynette Blomfield:

  1. Take a few deep breaths with your eyes closed, until you calm down.
  2. Once you’re calm, write down the five most stressful things on your list. It could be increasing expenses, like a huge jump in medical aid costs per month.
  3. Brainstorm what you could do to change or eliminate the worry/problem (maybe you can move to a medical aid company that charges less each month?). If necessary, ask a good friend or colleague for advice.
  4. Focus on making progress, not ticking all your worries off and striving for ‘perfection’.
  5. Stay on course and come back to your list regularly.

Dealing with worrying is about being proactive. You’re the only one that can begin the process of reducing anxiety, so now’s the time to take some steps. If you don’t know how to begin doing this on your own, it may be best to see a qualified counsellor or therapist to get you started.

*name has been changed

Continue Reading

Self Development

These 6 Types of Music Are Known To Dramatically Improve Productivity

Just another example of how much you gain by listening.

Published

on

the-bourne-identity

Music isn’t just a means of entertaining ourselves: it can also encourage creativity and help us become more productive. Listening to music can also be therapeutic, relieving feelings of stress so you can concentrate better.

Research has found that certain types of music can be beneficial to us while we work. Some types of music seem to help with learning and improve our ability to process information. Other types help block out distracting background noise. Still other types sync with our brain waves to induce “eureka moments.”

So, if you’re struggling with productivity and want to know what you should be listening to, read on. These are the six types of music that will give you a major boost in productivity.

1. Classical Music

beethoven

Researchers have long claimed that listening to classical music can help people perform tasks more efficiently. This theory, which has been dubbed the Mozart Effect,” suggests that listening to classical composers can enhance brain activity and act as a catalyst for improving health and well-being. Various studies have confirmed that listening to classical music enhances one’s ability to manipulate shapes and solve spatial puzzles.

The absence of words in the music may be one factor, as songs that contain lyrics have been found to be a distraction when you’re trying to focus. And classical music is known for being calming, relaxing and helping reduce stress. This genre of music has been found to help students perform 12 percent better on their exams. Some selections, like Beethoven’s “Für Elise,” seem to help students study longer and retain more information.

Here are other few classical selections you can use to boost productivity while working:

2. Nature Music

nature-waterfall-sounds

Listening to the sounds of nature, like waves crashing or a babbling brook, has been shown to enhance cognitive function and concentration. Nature sounds work best when they’re soothing sounds, such as flowing water or rainfall, while more jarring noises such as bird calls and animal noises can be distracting.

Researchers at Rensselaer Polytechnic Institute have discovered that natural sounds boost moods and focus. The study found employees were more productive and had more positive feelings when nature sounds were playing in the background while they worked.

This may be because nature sounds helped mask harsher, more distracting noises, such as people talking or typing. Researchers found that workers not only performed better on tasks, but calming nature sounds also had a restorative effect on cognitive abilities.

Here are some selections to try:

3. Cinematic Music

the-bourne-identity

An intense film score can make you feel like you’re doing something inspiring or important, even if you’re just chipping away at your to-do list. A grandiose, epic soundtrack playing in the background may make even the most mundane tasks feel like you’re changing the world, thus heightening your concentration and productivity.

Cinematic music scores can be empowering, lifting your spirits and brightening your mood. So, if you’re feeling tired and drained, try listening to some epic-style cinematic music to give you that extra boost of motivation.

Some great movie scores to try include:

4. Video Game Music

halo-soundtrack

It might seem strange, but listening to music composed for video games can be a great tool to help you focus. Every element of a video game is designed to create an enhanced gaming experience for all your senses, and the music has been composed specifically to help you focus on your task without being distracted by a cacophony of sounds.

This music generally has no lyrics or human voices and is fairly fast-paced to keep you moving forward. Many of these video games involve solving puzzles and dealing with intense situations, so you’re subjecting yourself to simulated stressful challenges. Video games have invested a lot of resources in figuring out the perfect balance to the music they use.

Video game music is composed in a way that keeps you engaged as you evaluate, navigate and often fight your way through these make-believe worlds. These musical compositions may be just the thing to propel you onward and keep you zooming through your tasks and daily to-do list.

Here are some excellent video game music selections to check out:

5. Music between 50 and 80 beats per minute

bruno-mars

Some research suggests that it’s not the type of music that’s important in helping you stay focused and productive, but the tempo of that music. Studies have found that music with 50 to 80 beats per minute can enhance and stimulate creativity and learning.

Dr. Emma Gray, a cognitive behavioural therapist, worked with Spotify to research the benefits of certain types of music. She found that listening to music set in the 50- to 80-beat range puts the brain into an alpha state.

When we’re awake, we’re typically in a state of mind known as beta, a heightened state of alertness where our brain-wave activity is between 14 and 30 HZ. When our brain slows to between 7 and 14 HZ, we’re in a more relaxed alpha state of mind that allows us to be more receptive and open, and less critical. This state of mind is what scientists associate with activities that involve our imagination, memory and intuition, including our “eureka moments.”

If you have ever listened to music that you’re familiar with, only to find yourself deep in thought and not really hearing the music at all, this is an alpha state induced by music. You’re tuning out while being tuned in.

This article was originally posted here on Entrepreneur.com.

Continue Reading

Self Development

10 Secrets To Finding A Job You Love

Entrepreneur and social media sensation Gary Vaynerchuk and nine others tell us how they found their calling and how you can find yours.

Entrepreneur

Published

on

Prev1 of 11

finding-a-new-job

Research suggests that more than half of us are unhappy at work. From lawyers to brokers and CEOs, these Advisors in The Oracles are proof it’s possible to be successful and have a job you love. Here, they share how they found work that fulfills them — and how you can too.

Prev1 of 11

Continue Reading
Advertisement

SPOTLIGHT

Advertisement

Recent Posts

Follow Us

Entrepreneur-Newsletters
*
We respect your privacy. 
* indicates required.
Advertisement

Trending