As an SME owner, you are no doubt familiar with spending entire workdays jumping from one task to the next. To help you cope, try these seven ways to regain your focus in as little as 60 seconds.
1. Refresh your business goals
You may lose focus if you fixate on negative thoughts about your work – email is overwhelming; there’s not enough time; no end is in sight. If you’re unfocused because of such distracting feelings, take a minute to redirect your mind by reminding yourself what made you get into business in the first place.
You might think of three work-related things you’re grateful for or read a client testimonial to motivate you.
2. List your top priorities
Sometimes, you may have trouble focusing because it’s hard to decide what you ought to do first. In such instances, take a minute to write down your top priorities or tasks for the day. You can always look at that to-do list, and it will get you back on track. It shows you concretely what you need to do.
3. Synchronise breath and body
When you close your eyes for a minute and concentrate on the sound and feeling of your breath, you re-energise the body with oxygen. Take a minute to coordinate your breath with a word or movement. For example, you can mentally say the word ‘here’ with each inhale and ‘now’ with each exhale.
You can also lift your arms overhead with each inhale and lower them with each exhale. When you match your breath with a word or movement, you are synchronising the frontal lobes of the brain that help you focus, the motor cortex that controls movement, and the speech centres of the brain.
4. Drink a glass of water
It may sound simple, but if you’re having difficulty staying on task, pause and drink a glass of water. While your impulse might be to grab a cup of coffee, too much caffeine can leave you frazzled. Try water instead. Not only will getting up to pour yourself a glass force you to change your thought process, it also will keep you hydrated, which makes you more alert.
5. Download an awareness chime
Some smartphone apps can help you refocus by sounding an awareness chime at random times throughout the day. Some examples include Insight Timer for $2 and ZenChimes, which is free. As an alternative, try snapping your fingers as a mental trigger. Just to have those little auditory pings throughout the day will remind you to get into focus.
6. Clear your desk – and mind
When your desk is cluttered, your mind can be cluttered, too. If you’re feeling unfocused, take a look around your workspace to see if papers are piled up everywhere. If so, place everything on your desk in a box and put it out of sight.
When we see a pile of papers and other things, we immediately go into anxiety. If it’s out of sight, it’s out of mind. At the end of the day, spend half an hour organising what’s in your box so you know what your next priority will be.
7. Use distinctive objects
While it’s important to keep your workspace free of distracting clutter, it can be useful to place an object on your desk that triggers you to refocus. It could be something as simple as a flower, a candle or even a can of beans. By associating the object with the need to stay on task, you will be reminded to get back to work each time you look at it.
Improve your time management
Don’t be stuck doing what you’ve always done. You know there are better solutions than those you have already implemented for getting things done better, faster and smarter, but you’re just not finding the time, or the inclination, to make a change.
Organisational guru and GetOrganised founder, Tracey Foulkes offers these five simple tips you can start on today.
- Wake up earlier. Instead of rolling over and hitting ‘snooze’ use this ‘quiet’ time to take care of a critical high value task, reading in your area of expertise, doing something towards reaching your goals and/or exercising.
- Do the most important things first. Critical and high focus tasks are often left for later in the day when you are tired and less productive. To enhance team productivity, get your group on board to tackle the most important, highest value task on their list first thing in the day before diving into email or attending meetings.
- Don’t check email first thing in the morning. Email has that uncanny ability to suck you in and chew you up for the day. Schedule three or four half-hour pockets of time throughout your day to read, respond, schedule, file or delete your mail.
- Say “No” more often. Easier for some than others but saying yes when you should say no really saps time and energy.
- Spend the last five minutes of your work day prioritising. Choosing today what needs to be done tomorrow takes away the guesswork and lets you dive in to productivity from the get go.
20 Quotes On Coping With Change From Successful Entrepreneurs And Leaders
Change is up to you.
Change is a hard concept to grasp – and can be even harder to cope with it. Whether you’re switching careers, leaving a company or ending a relationship, change comes in all sizes – big and small. And while some change can be exciting, other times it can be difficult.
Having your own approach to change, whether it’s in how you view it or how you handle it, is important in moving forward and being successful.
To learn how others do it, here are 20 quotes about change from today’s most successful leaders and entrepreneurs.
1. Elon Musk
“Some people don’t like change, but you need to embrace change if the alternative is disaster.” – Elon Musk
2. Oprah Winfrey
“You don’t have to hold yourself hostage to who you used to be.” – Oprah Winfrey
3. Barack Obama
“Change will not come if we wait for some other person or if we wait for some time. We are the ones we’ve been waiting for.” – Barack Obama
4. Larry Page
“If you’re not doing some things that are crazy, then you’re doing the wrong things.” – Larry Page
5. Steve Jobs
“You can’t connect the dots looking forward; you can only connect them looking backward. So you have to trust that the dots will somehow connect in your future.” – Steve Jobs
6. Andy Warhol
“They always say time changes things, but you actually have to change them yourself.” – Andy Warhol
7. Steve Case
“Revolutions happen in evolutionary ways.” – Steve Case
8. Coco Chanel
“Don’t spend time beating on a wall, hoping to transform it into a door.” – Coco Chanel
9. Warren Buffett
“The most important thing to do if you find yourself in a hole is to stop digging.” – Warren Buffett
10. Steven Spielberg
“All of us, every single year, we’re a different person. I don’t think we’re the same person all our lives.” – Steven Spielberg
11. Mark Zuckerberg
“Entrepreneurship is about creating change, not just companies.” – Mark Zuckerberg
12. Richard Branson
“You don’t learn to walk by following rules. You learn by doing and by falling over.” – Richard Branson
13. Joan Rivers
“Life is very tough. If you don’t laugh, it’s tough.” – Joan Rivers
Related: 3 Reasons You Should Embrace Change
14. Lady Gaga
“In order to build strength, you have to usually come from a lot of weakness.” – Lady Gaga
15. Thomas Jefferson
“Whenever you do a thing, act as if all the world were watching.” – Thomas Jefferson
16. Thomas Edison
“Good fortune often happens when opportunity meets with preparation.” – Thomas Edison
17. Sheryl Sandberg
“I learned that, in the face of a void or in the face of any challenge, you can choose joy and meaning.” – Sheryl Sandberg
18. Tony Robbins
“Stay committed to your decisions, but stay flexible in your approach.” – Tony Robbins
19. Martha Stewart
“The more you adapt, the more interesting you are.” – Martha Stewart
20. Albert Einstein
“We cannot solve our problems with the same thinking we used when we created them.” – Albert Einstein
This article was originally posted here on Entrepreneur.com.
You’re Probably Biased At Work. Here’s How To Stop It
New research looked at hard data to find solutions.
Everyone suffers from bias, despite their best intentions. And that bias can manifest itself in ways we don’t always intend – including how opportunities are and aren’t doled out in the workplace.
Recently, a trio of researchers used sensors to see if they could distinguish any differences in day-to-day behavior between male and female employees. Their goal was to eliminate the type of bias that can occur in self-reported polls about behaviour.
To study this, the researchers looked at a company where women made up just under 40 percent of entry-level employees and 20 percent of employees at the second-highest level of seniority. For four months, 500 male and female employees at this company wore badges with sensors in them that recorded their movement, speech patterns and proximity to one another.
The researchers then monitored who the subjects communicated with and who led conversations. Though the data was anonymous, the research team collected information about a given person’s gender, role and how long they had worked for the company.
Although they approached the investigation with the hypotheses that perhaps the female employees had less access to mentors or did not advocate for themselves with management as much as their male counterparts, the researchers found that this was not the case.
“We found almost no perceptible differences in the behavior of men and women. Women had the same number of contacts as men, they spent as much time with senior leadership and they allocated their time similarly to men in the same role,” the researchers wrote in a summary of their findings in Harvard Business Review.
“We found that men and women had indistinguishable work patterns in the amount of time they spent online, in concentrated work, and in face-to-face conversation. And in performance evaluations men and women received statistically identical scores. This held true for women at each level of seniority. Yet women weren’t advancing and men were.”
They concluded that differences in men and women’s behaviour aren’t what leads to gender inequality in the workplace – entrenched bias is the culprit.
So what can you do in your own company to make sure that bias doesn’t impact your hiring and promoting decisions? The researchers recommend instituting training programmes to reduce bias among management and people in the position to bring on new team members. You also might want to consider making a policy that, for all new open jobs, you interview and recruit people from a variety of backgrounds.
Also, look at the responsibilities your employees have outside the office. Think about ways to make it easier for both women and men to have flexible schedules, especially given that women often have social pressures to take on more family and household obligations.
Finally, determine where the pipeline to managerial and executive positions begins to trend more towards men. Collect data on exactly when these shifts happen in order to identify their specific causes (e.g. higher-ranking positions and their responsibilities require more late nights), then come up with pointed solutions (e.g. flexible morning schedules to accommodate childcare).
From there, measure the effectiveness any solution you implement. (“Since we implemented this policy, have those who have taken advantage of it advanced?”) This way, mitigating inequality is a science, not a guessing game.
This article was originally posted here on Entrepreneur.com
Better Thinking For A Better World
How to think more critically and strategically in a world filled with complexity and rapid change.
We take the act of thinking for granted. It is often seen as a skill one is born with and not one that should be cultivated over time.
As the world becomes more complex and more busy, strategic and critical thinking becomes more valuable. Strategic thinking points to the ability to decide how and when to deploy resources to achieve a certain end state.
Below are four areas of focus that will improve your strategic thinking:
1. Making Time For Reflection
Life is busy. Juggling work, friends and family, and the recurring notifications from your phone has become quite a feat. Therefore, it is becoming increasingly important to create space for reflection.
Time spent in solitude allows you to reflect and connect the dots. It temporarily takes you out of a world in which you must be reactive to survive and keep up.
My suggestion is to create a SOS (space of solitude) for at least 30 minutes every day. In this time, reflect on what has been working and what has not been working. Meditate on your goals for the future and plan for the actions that will help you get there.
2. Asking Better Questions
Many of us fall into the trap of sequential problem solving. This happens when leaders or organisations simply move from one challenge to the next and the only question they ask is “how do we overcome this challenge?”.
What about the questions like “how did we arrive here?” or “what assumptions are we making here?” or “what does better look like?”
I am not trying to give you a template of questions to ask. Merely prodding you to go beyond challenging the problem but to also challenge the thinking about the problem.
As we deepen our questions, we elevate our thinking.
Do not simply ask more questions. Ask better questions.
3. Seek More Input
Teams are great and often underutilized. How can you use your team’s knowledge, experience, and opinions in a more constructive way?
Well, how about allowing them sufficient time for reflection in solitude but also as a group. How about prompting them to look for the patterns in their environment? How about, as a leader, asking them questions that allow them to really stretch their cognitive abilities?
Even better, empower them to ask those questions themselves.
Related: Disruptive Thinking: A Winning Edge
4. Thinking rules
We often make the same mistakes over and over. Not because we have not learned the lesson but because the context changes. Or excitement gets the better of us.
During your reflection time (hopefully you have noticed the importance of this by now) you can reflect on your past decisions and figure out how you could have made better decision.
Once you have done this start jotting down a few personal rules that will help guide your decision making in the future. A personal guideline I established was that I will wait 24 hours before making any big purchase. Gadgets and golf gear often get the best of me. But simple rules like these help to guide my decision making and prevents me from making mistakes irrespective of context or emotional state.
What is next?
Starting today schedule a daily SOS. Yes, schedule it. Do not leave it to chance.
Think of it as training for your brain. A space where you get to think. Free of distraction and noise. You will be amazed at the clarity that comes from these sessions and how your productivity and effectiveness soars.
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