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Are You A Procrastinator? Don’t Be By Doing These 3 Things

Take control of your time and super-charge your day, making the most of your most valuable resource: Time.

Erik Kruger

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The more time I spend thinking, writing and coaching about how to combat procrastination, the more I realise how much bigger this problem is than I initially thought. Every person reading this column will at some point have fallen victim to this avoidance behaviour. In fact, many of us fall prey to it daily.

If you’re serious about personal and business success, overcoming procrastination should be top of mind. If you’re able to master the ability to not procrastinate, you’ll supercharge your productivity and performance without the need for any new tools, techniques or information.

By simply doing what you are supposed to do, you become more effective. The most powerful truths are often the simplest ones too. Let’s look at three ideas that will help you create momentum.

One: Know Your Style

Did you know there are six procrastination styles? Thanks to the work of Sapadin and Maguire we have identified certain ‘archetypes’ that we can use to relate to procrastination styles. Going through the list is an interesting exercise for raising awareness. It won’t ‘cure’ procrastination but it gives you an interesting starting point for further exploration.

Related: Why Your Procrastination Excuses Don’t Cut It

  • The Perfectionist does not start or finish in case it is not perfect in the eyes of others or self. Typical for creatives and entrepreneurs.
  • The Dreamer wants life to be smooth. They love to dream big without translating it into action. If their dreams never become reality, then they can never fail.
  • The Worrier is always wondering “what if something goes wrong?” They get caught up in their heads and over-analyse the situation.
  • The Defier is resistant to the instruction of others because they do not want to be told what to do. They procrastinate not because of the task at hand but because of their relationship with the task giver.
  • The Crisis Maker likes living on the edge. They feel that the added pressure of a looming deadline makes them work better.
  • The Over-doer takes on too much without establishing priorities and boundaries. They ultimately realise that they are overcommitted and start losing their grasp on the task.

Two: Time Immersion (TI)

I am currently completing my Master’s degree in Coaching. There have been times when I have found it incredibly difficult to motivate myself to do the work. One effective method that has helped me to progress is to focus on ‘time spent immersed’ instead of focusing on a specific outcome.

Instead of committing to a specific number of words or chapters I commit to just sitting down with the work for a specific amount of time. In my case, 45 minutes. This means that for those 45 minutes I immerse myself in the work. Reading a bit here, writing a bit there, and at the end of the 45 minutes I get up to take a break.

Time Immersion has two very important benefits. Firstly, we often procrastinate because a task is hard, and we don’t want to deal with the pain that comes with working on it. By committing to time immersed, hard things become easier. More importantly, they become easier without the judgement of whether you succeeded or failed. Secondly, it creates momentum. With every 45-minute TI session you will find yourself slowly chipping away at the frustration. We all know what happens when you chip away at a big problem with enough perseverance; it will be conquered.

Three: Let go of judgement

Those who procrastinate are not lazy. This is important to understand. True procrastination is a psychological phenomenon driven by our fear of failure, judgement and low frustration tolerance.

This is why procrastinators will often find other ways of keeping themselves occupied. Again, an avoidance behaviour, not just laziness.

If you identified your procrastination style, then this might have already given you some insight into why you do what you do. Knowing this, you can go beyond and examine the beliefs that you have that maintain your procrastinating behaviours.

Related: 4 Cures for Chronic Procrastination

One way to do this is to listen to your inner dialogue. That voice inside your head that loves to pull you down with negativity. Simply listen to the words that ‘he/she’ is using and then make a concerted effort to examine them. This is exactly what a coach would do.

If your inner voice says that you first need more information before proceeding with a task, stop, and ask yourself if that is really the truth.

If your inner voice says that you are a failure and that completing this task will expose you for the fraud you are, stop, and ask yourself if that is really true.

Usually, these irrational beliefs are easily refuted.

Final thoughts

The truth is that you already know enough. You know what to do. You know how to do it. The thing stopping you is your relationship with yourself and the task at hand. You will find the key to overcoming procrastination inside yourself. Spend some time exploring the ideas that I suggested and see your productivity explode.

 

Erik Kruger is a Personal Development and Leadership Coach & Speaker. Focused on helping leaders and organisations become better at the things that matter to them. Find him on Twitter - @erickruger

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Company Posts

Travel At The Touch Of A Button

The revolutionary Travelit app has been developed for the global marketplace to meet your business travel needs.

Tourvest

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Travelit has launched an easy-to-use mobile app that simplifies the trip approval process, provides a full trip itinerary and assists in management of travel expenses.

“The app is designed in South Africa, for the African and global marketplace,” says Wayne Muirhead Chief Sales Officer at Travelit. “We have developed the app locally with our own developers, and opted not to use a white labelling solution.”

The app interface enables the requirements of travellers, approvers, users, as well as finance and procurement role players to be met so each trip is seamlessly planned and executed.

Stress-free financial administration

“Expense management is an integral part of the complete travel cost; businesses want to understand their complete travel bill,” says Wayne. This is why the app incorporates features that facilitate:

  • Capturing of photographs of receipts real-time
  • Immediate allocation of expenses to the correct description
  • Uploading expenses for workflow approval
  • Attachment of an expense to a travel trip, or generating a non-travel related expense.

Simplified trip approval process

In addition, approvers’ features enable simple visibility into the trip’s cost and details:

  • Approval of booking requests
  • Trip confirmation once trip has been successfully approved
  • Managing alerts — approval notifications, pre-trip notification as well as travel notifications
  • Out of office activation for approvers.

Related: How Travelit Makes Travelling Affordable For Small Businesses

Trip management made easy

With Travelit’s new app, travellers have the ability to update, create new profiles directly from their phones and update and store all their information, including:

  • Updating of profile details
  • Personal information
  • Visas, passports, meal types, seating preferences
  • Loyalty programmes.

As a traveller, when you are travelling, you require information, updates and access to your travel documentation in real time. The Trip Manager function provides you with this through the following functions:

  • View current, pending and past trips
  • Trip itinerary information
  • View trips that are awaiting approval
  • View supplier vouchers
  • Locate properties via the Map option
  • Boarding passes are available
  • Real-time alerts to travellers.

Related: Save Up To 25% On Your Travel Costs

Happy travels

“We have done a soft launch with the app and offered it to strategic users and clients within our ecosystem,” says Wayne. These corporates have enjoyed the functions within the app, such as:

  • Real time information for the traveller (itineraries, vouchers, boarding passes)
  • Approval notifications and the approval capability
  • Notifications
  • Contact information for the consultants after-hours, and assistance
  • Access to the traveller profile to ensure their data is updated and correct
  • Check-in to the airline.

The Travelit app is available in the Google Play Store and iOS Store. Travelit will make monthly app releases by offering users ongoing functionality and features.

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Company Posts

Access To The Best In Travel Excellence

As a global company, business travel plays an important part in Hatch’s successful operation. Yolandi Coertze, facilities manager at Hatch, explains how switching to Travelit changed the way they travelled forever — for the better.

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Multinational engineering consultancy, Hatch requires a travel partner that provides easy access to its regional and international offices for meetings, conferences and client engagements. This is why Hatch chose Travelit, and has since experienced reliable and consistently superior service, says Yolandi Coertze, facilities manager.

“Travelit allows us to have the flexibility in terms of work sharing with global offices and makes it possible for us to attend to our client requirements in a professional and efficient manner.”

Here’s how partnering with Travelit has helped Hatch soar as a market leader.

What have Hatch’s biggest business travel challenges 
been to date?

Our biggest challenge has been to provide our travellers with an easy booking solution that gives them the best options available at a glance, in line with our travel policy for their travel arrangements, without taking up valuable time when booking their travel. In addition, managing cost against convenience and ease of travel is an ongoing challenge.

Why did you start using Travelit?

We were in the market for an online booking solution. Travelit made an impressive proposal by building the system around our specific needs and requirements. They incorporated our travel policy guidelines, while offering us an easy-to-use booking system which decreased our monthly expenditure. The platform also allows us to manage our travel more effectively.

Related: How Travelit Makes Travelling Affordable For Small Businesses

How has Travelit made doing business easier?

We have seen a big change in travel behaviour and travellers are more aware of unnecessary costs that can be avoided when booking travel. Travel booking time (once travel bookers became used to the system) has also decreased, which allows travel bookers to utilise the extra time 
more efficiently.

What benefits have you experienced as a Travelit client?

We have seen a big decrease in our missed savings, which means that our travellers are booking in line with our travel policy by utilising the parameters that have been set up in Travelit. Our contracts with certain suppliers are also maintained on the Travelit platform, which allows us to utilise the lowest rate to keep in line with our travel policy. The ease of booking online at any time when travel is required is an additional benefit. We have reduced our paperwork by being online, and uploading data into our accounting system has made the process simple and efficient.

Why would you recommend Travelit to other businesses?

Travelit is efficient in terms of booking travel, cost-effective and allows for flexibility where required.

What makes Travelit the best in the market?

  • Multi-leg international routings
  • Travel behaviour reports
  • Alternative solution to bill-backs
  • Tracked booking patterns
  • Accommodation feedback solution
  • Comprehensive fare calculator.

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Company Posts

Beyond Business Class

RwandAir, the national carrier of the Republic of Rwanda, is reputed for its excellent on-time performance, customer service and safety – and it has one of the youngest fleets on the African continent.

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Vital Stats

RwandAir has just celebrated yet another big milestone as the airline continues to expand its network. “Our aim is to provide to our customers seamless and better connections on the continent and beyond. Abuja and Cape Town come in as a boost to the different economies in terms of tourism and trade on one hand and enhance bilateral partnership between our countries on the other,” beams Chance Ndagano, previous CEO of RwandAir.

RwandAir, an IATA member, recently renewed its IOSA certification and has been ISAGO and EASA certified. With a fleet of twelve aircraft, including two wide-body Airbus A330 acquired last year, the airline currently reaches out to 26 destinations across East, Central, West and Southern Africa, the Middle East, Europe and Asia.

Related: ‘Shark Tank’ Investors Reveal Top 5 Tips To Make Your Business Famous

Rapid African advancement

Launched in December 2002 as RwandAir Express, RwandAir is among the continent’s the fastest-growing airlines, despite its recent entry into the market. Since its first flight took off, RwandAir has boasted unsurpassed, safe and reliable service, operating from the city of Kigali.

The Rwandan airline aims to connect Rwanda with the world and vice versa. This goal is being achieved through its network that currently covers a number of cities throughout Africa, Europe, Asia, and the Middle East. RwandAir’s most popular flight routes include flights from Johannesburg to Dubai, London and Mumbai.

A year of successes

Recently, RwandAir started flights from Kigali to Mumbai, London (Gatwick) and Brussels as well as Dakar from its new hub in Cotonou. The airline also introduced flights to Abidjan, Libreville and Brazzaville from its Cotonou hub. In May 2017 the airline started flying direct from Cape Town to Harare.

This year the airline will be introducing new routes to Addis, Tel Aviv, China and New York.

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