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Take a Breather

Can’t seem to cut that monstrous to-do list down to size? Maybe it’s time to relax, step back and regroup.

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When you run your own business, December is usually the month you close your books and promise to establish positive habits for the new year. Unfortunately, it’s also the time of year when you’re likely to join the ranks of the overwhelmed. You start the day with good intentions to grow your business and attend to your personal obligations, but at the end ofthe day, you may find you have accomplished very little.

To stop becoming overwhelmed, first congratulate yourself on your achievements. Then forgive yourself for what you haven’t finished. Balance comes from not letting the magnitude of the work get the best of you.

To achieve success, planning is the ultimate tool for increasing productivity and reducing stress. Move forward positively by working smart with these steps:

1. Remember: happiness is your end game.

Of all there tirees I’ve met, the happiest are those who have treated their lives and businesses like a journey of discovery. Instead of stopping when you become frustrated, simply decide on the best action you can take, and take it. Your willingness to deal with all obstacles, no matter what, gives you the confidence and strength you need to achieve success.

2. Create specific short-term goals.

So much changes so quickly in today’s world that your long-term goals will have to be modified as you learn what works and what doesn’t. Break your larger goals into realistic short-term goals. If you want to get a book published, for instance, start by writing articles on your area of expertise.

3. Develop a nightly to-do list.

Keep yourself ontrack by breaking short-term goals into realistic steps you can take immediately. In a to-do notebook, focus your intentions by writing down the tasks you want to achieve the next day. Don’t set yourself up for failure by putting too many items on your list. Break major tasks into even smaller components that are easy to accomplish.

4. Prioritise your to-do list.

Order each item on your list from most to least important according to how each one helps you accomplish your goal. You may or may not complete all the tasks in a single day, but at least you can recognise that you’re accomplishing the most pertinent ones.

5. Accomplish each task in its order of importance.

As you approach action items on your list, make a decision about how to accomplish the task, and act on it. Check these tasks off your list as you accomplish them. Take action, and your frequent successes will motivate you to push forward.

6. Evaluate and learn from your actions.

At the end ofthe day, congratulate yourself for what you have accomplished, and let go of what you have not. Review what you have learned, and decide on the next best action to take to reach your short-term goals. Develop a new to-do list every night by transferring your unfinished items and prioritising the new list.

7. Realise that you don’t have to do this alone.

As you grow your business, many tasks, such as creating a newsletter and billing, become routine and can be accomplished by someone else. Develop a list of these tasks, and delegate them. Hire an administrative person or a family member –even if it’s just once a week – so you can concentrate more on growing your business.

You can also partner with other entrepreneurs. If you have a goal and aren’t certain about the best action to take, reach out to your colleagues. One of them may have been there before and can recommend a simple action you can take to move forward.

Romanus Wolter, aka "The Kick Start Guy," is author of Kick Start Your Success and Kick Start Your Dream Business.

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Company Posts

Travel At The Touch Of A Button

The revolutionary Travelit app has been developed for the global marketplace to meet your business travel needs.

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Travelit has launched an easy-to-use mobile app that simplifies the trip approval process, provides a full trip itinerary and assists in management of travel expenses.

“The app is designed in South Africa, for the African and global marketplace,” says Wayne Muirhead Chief Sales Officer at Travelit. “We have developed the app locally with our own developers, and opted not to use a white labelling solution.”

The app interface enables the requirements of travellers, approvers, users, as well as finance and procurement role players to be met so each trip is seamlessly planned and executed.

Stress-free financial administration

“Expense management is an integral part of the complete travel cost; businesses want to understand their complete travel bill,” says Wayne. This is why the app incorporates features that facilitate:

  • Capturing of photographs of receipts real-time
  • Immediate allocation of expenses to the correct description
  • Uploading expenses for workflow approval
  • Attachment of an expense to a travel trip, or generating a non-travel related expense.

Simplified trip approval process

In addition, approvers’ features enable simple visibility into the trip’s cost and details:

  • Approval of booking requests
  • Trip confirmation once trip has been successfully approved
  • Managing alerts — approval notifications, pre-trip notification as well as travel notifications
  • Out of office activation for approvers.

Related: How Travelit Makes Travelling Affordable For Small Businesses

Trip management made easy

With Travelit’s new app, travellers have the ability to update, create new profiles directly from their phones and update and store all their information, including:

  • Updating of profile details
  • Personal information
  • Visas, passports, meal types, seating preferences
  • Loyalty programmes.

As a traveller, when you are travelling, you require information, updates and access to your travel documentation in real time. The Trip Manager function provides you with this through the following functions:

  • View current, pending and past trips
  • Trip itinerary information
  • View trips that are awaiting approval
  • View supplier vouchers
  • Locate properties via the Map option
  • Boarding passes are available
  • Real-time alerts to travellers.

Related: Save Up To 25% On Your Travel Costs

Happy travels

“We have done a soft launch with the app and offered it to strategic users and clients within our ecosystem,” says Wayne. These corporates have enjoyed the functions within the app, such as:

  • Real time information for the traveller (itineraries, vouchers, boarding passes)
  • Approval notifications and the approval capability
  • Notifications
  • Contact information for the consultants after-hours, and assistance
  • Access to the traveller profile to ensure their data is updated and correct
  • Check-in to the airline.

The Travelit app is available in the Google Play Store and iOS Store. Travelit will make monthly app releases by offering users ongoing functionality and features.

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Company Posts

Access To The Best In Travel Excellence

As a global company, business travel plays an important part in Hatch’s successful operation. Yolandi Coertze, facilities manager at Hatch, explains how switching to Travelit changed the way they travelled forever — for the better.

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Multinational engineering consultancy, Hatch requires a travel partner that provides easy access to its regional and international offices for meetings, conferences and client engagements. This is why Hatch chose Travelit, and has since experienced reliable and consistently superior service, says Yolandi Coertze, facilities manager.

“Travelit allows us to have the flexibility in terms of work sharing with global offices and makes it possible for us to attend to our client requirements in a professional and efficient manner.”

Here’s how partnering with Travelit has helped Hatch soar as a market leader.

What have Hatch’s biggest business travel challenges 
been to date?

Our biggest challenge has been to provide our travellers with an easy booking solution that gives them the best options available at a glance, in line with our travel policy for their travel arrangements, without taking up valuable time when booking their travel. In addition, managing cost against convenience and ease of travel is an ongoing challenge.

Why did you start using Travelit?

We were in the market for an online booking solution. Travelit made an impressive proposal by building the system around our specific needs and requirements. They incorporated our travel policy guidelines, while offering us an easy-to-use booking system which decreased our monthly expenditure. The platform also allows us to manage our travel more effectively.

Related: How Travelit Makes Travelling Affordable For Small Businesses

How has Travelit made doing business easier?

We have seen a big change in travel behaviour and travellers are more aware of unnecessary costs that can be avoided when booking travel. Travel booking time (once travel bookers became used to the system) has also decreased, which allows travel bookers to utilise the extra time 
more efficiently.

What benefits have you experienced as a Travelit client?

We have seen a big decrease in our missed savings, which means that our travellers are booking in line with our travel policy by utilising the parameters that have been set up in Travelit. Our contracts with certain suppliers are also maintained on the Travelit platform, which allows us to utilise the lowest rate to keep in line with our travel policy. The ease of booking online at any time when travel is required is an additional benefit. We have reduced our paperwork by being online, and uploading data into our accounting system has made the process simple and efficient.

Why would you recommend Travelit to other businesses?

Travelit is efficient in terms of booking travel, cost-effective and allows for flexibility where required.

What makes Travelit the best in the market?

  • Multi-leg international routings
  • Travel behaviour reports
  • Alternative solution to bill-backs
  • Tracked booking patterns
  • Accommodation feedback solution
  • Comprehensive fare calculator.

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Company Posts

Beyond Business Class

RwandAir, the national carrier of the Republic of Rwanda, is reputed for its excellent on-time performance, customer service and safety – and it has one of the youngest fleets on the African continent.

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Vital Stats

RwandAir has just celebrated yet another big milestone as the airline continues to expand its network. “Our aim is to provide to our customers seamless and better connections on the continent and beyond. Abuja and Cape Town come in as a boost to the different economies in terms of tourism and trade on one hand and enhance bilateral partnership between our countries on the other,” beams Chance Ndagano, previous CEO of RwandAir.

RwandAir, an IATA member, recently renewed its IOSA certification and has been ISAGO and EASA certified. With a fleet of twelve aircraft, including two wide-body Airbus A330 acquired last year, the airline currently reaches out to 26 destinations across East, Central, West and Southern Africa, the Middle East, Europe and Asia.

Related: ‘Shark Tank’ Investors Reveal Top 5 Tips To Make Your Business Famous

Rapid African advancement

Launched in December 2002 as RwandAir Express, RwandAir is among the continent’s the fastest-growing airlines, despite its recent entry into the market. Since its first flight took off, RwandAir has boasted unsurpassed, safe and reliable service, operating from the city of Kigali.

The Rwandan airline aims to connect Rwanda with the world and vice versa. This goal is being achieved through its network that currently covers a number of cities throughout Africa, Europe, Asia, and the Middle East. RwandAir’s most popular flight routes include flights from Johannesburg to Dubai, London and Mumbai.

A year of successes

Recently, RwandAir started flights from Kigali to Mumbai, London (Gatwick) and Brussels as well as Dakar from its new hub in Cotonou. The airline also introduced flights to Abidjan, Libreville and Brazzaville from its Cotonou hub. In May 2017 the airline started flying direct from Cape Town to Harare.

This year the airline will be introducing new routes to Addis, Tel Aviv, China and New York.

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