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Time Is Money: Tips To Help You Use Yours Well

Entrepreneurs particularly have to learn how to do it all – something that’s only possible if they learn how to manage their time. These tips can help.

Morné Stoltz

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We hear a lot about the need to encourage the creation of small, entrepreneurial businesses in order to generate jobs and grow the economy, but less is said about just how difficult it is to turn that great idea into a sustainable business. Many small businesses never achieve their true potential because the entrepreneur who started them is swamped by the need to handle business admin – running the business – and to service clients. Clearly, both are important, and the neglect of one will ultimately affect the other.

The same challenges face individuals working for more established companies, except they have colleagues and existing systems to call upon. While the pressure might be as great, there is maybe a little more leeway.

For both, learning how to manage one’s time effectively is the key to success. Use these simple techniques to get the most of the hours you have at your disposal.

Set a basic time schedule, and prioritise tasks

The first thing is to understand exactly what needs to be done – sometimes this is harder than it sounds – and then work out when you will do each thing. Part of the exercise will involve prioritising tasks, and many commentators advise doing the most important ones first.

Related: Why Time Management is Just a Waste of Time

This approach also gives one a sense of accomplishment that can provide the motivation to get through less vital, but still essential tasks. In this way, you will use the time you have wisely and establish a sense of control.

It is also wise to set time limits for tasks – only spend as much time as the task warrants.

Create optimal work conditions

Having established what needs to be done when, make sure you get through the work. Focus is essential, and you can help create it by reducing distractions. Basic techniques would be to put your cell phone on silent, close down unnecessary tabs on the PC, close the office door. It’s not possible to eliminate interruptions entirely, but unnecessary ones are very destructive. Similarly, keep your workspace clutter free: The appearance of order is soothing and conducive to orderly thinking.

Work smarter, not harder

working-smarter

As part of prioritising tasks, spend some time regularly looking at what you do and eliminate processes that are unnecessary, or streamline others. A related technique is to learn how to say no – entrepreneurs are by their nature people who see opportunities, and these can be distracting.

Remember what is important and keep focused on that. Another technique for working smarter is to group similar tasks together. Get all the work related to figures done at once, and then make the shift to another mode of thinking, rather than trying to switch between unrelated types of tasks.

Related: 3 Time Management Tips For the Busy Small Business Owner

Make the most of time

Focus is critical, as noted above, but take a leaf out of many top achievers’ books and start your day early, when your mind is fresh and there are fewer distractions. And why not use some precious weekend time sensibly.

While weekends are important for recharging, it’s surprising how just an hour or two of work on a weekend can reduce the pressure for the following week.

Turn good behaviours into habits

Habits can be great tools, or great hindrances. Consciously identify things you need to do regularly, and turn them into habits. There are techniques for doing this. Once something has become a habit, it seems easy and quick to do. More difficult, identify bad habits that waste time, and set out to change them.

Look after yourself

If you are not physically and mentally at the top of your game, all the time management in the world will be in vain. Get enough sleep (seven to eight hours is needed), exercise regularly and eat healthily.

It is also important to find activities that recharge your mental and spiritual batteries through periods of quietness. For many, this can be combined with exercise in a pleasant, natural setting – but finding time to be still within oneself is very important. 

The final – and perhaps best – piece of time-management advice would be to remember to have fun. We can become too focused on getting things done, but life is to be enjoyed. Think of how to do the things you need to do in a way that is fun. In the words of the singer Marc Anthony: “If you do what you love, you’ll never work a day in your life.”

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Company Posts

Travel At The Touch Of A Button

The revolutionary Travelit app has been developed for the global marketplace to meet your business travel needs.

Tourvest

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Travelit has launched an easy-to-use mobile app that simplifies the trip approval process, provides a full trip itinerary and assists in management of travel expenses.

“The app is designed in South Africa, for the African and global marketplace,” says Wayne Muirhead Chief Sales Officer at Travelit. “We have developed the app locally with our own developers, and opted not to use a white labelling solution.”

The app interface enables the requirements of travellers, approvers, users, as well as finance and procurement role players to be met so each trip is seamlessly planned and executed.

Stress-free financial administration

“Expense management is an integral part of the complete travel cost; businesses want to understand their complete travel bill,” says Wayne. This is why the app incorporates features that facilitate:

  • Capturing of photographs of receipts real-time
  • Immediate allocation of expenses to the correct description
  • Uploading expenses for workflow approval
  • Attachment of an expense to a travel trip, or generating a non-travel related expense.

Simplified trip approval process

In addition, approvers’ features enable simple visibility into the trip’s cost and details:

  • Approval of booking requests
  • Trip confirmation once trip has been successfully approved
  • Managing alerts — approval notifications, pre-trip notification as well as travel notifications
  • Out of office activation for approvers.

Related: How Travelit Makes Travelling Affordable For Small Businesses

Trip management made easy

With Travelit’s new app, travellers have the ability to update, create new profiles directly from their phones and update and store all their information, including:

  • Updating of profile details
  • Personal information
  • Visas, passports, meal types, seating preferences
  • Loyalty programmes.

As a traveller, when you are travelling, you require information, updates and access to your travel documentation in real time. The Trip Manager function provides you with this through the following functions:

  • View current, pending and past trips
  • Trip itinerary information
  • View trips that are awaiting approval
  • View supplier vouchers
  • Locate properties via the Map option
  • Boarding passes are available
  • Real-time alerts to travellers.

Related: Save Up To 25% On Your Travel Costs

Happy travels

“We have done a soft launch with the app and offered it to strategic users and clients within our ecosystem,” says Wayne. These corporates have enjoyed the functions within the app, such as:

  • Real time information for the traveller (itineraries, vouchers, boarding passes)
  • Approval notifications and the approval capability
  • Notifications
  • Contact information for the consultants after-hours, and assistance
  • Access to the traveller profile to ensure their data is updated and correct
  • Check-in to the airline.

The Travelit app is available in the Google Play Store and iOS Store. Travelit will make monthly app releases by offering users ongoing functionality and features.

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Company Posts

Access To The Best In Travel Excellence

As a global company, business travel plays an important part in Hatch’s successful operation. Yolandi Coertze, facilities manager at Hatch, explains how switching to Travelit changed the way they travelled forever — for the better.

Tourvest

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Multinational engineering consultancy, Hatch requires a travel partner that provides easy access to its regional and international offices for meetings, conferences and client engagements. This is why Hatch chose Travelit, and has since experienced reliable and consistently superior service, says Yolandi Coertze, facilities manager.

“Travelit allows us to have the flexibility in terms of work sharing with global offices and makes it possible for us to attend to our client requirements in a professional and efficient manner.”

Here’s how partnering with Travelit has helped Hatch soar as a market leader.

What have Hatch’s biggest business travel challenges 
been to date?

Our biggest challenge has been to provide our travellers with an easy booking solution that gives them the best options available at a glance, in line with our travel policy for their travel arrangements, without taking up valuable time when booking their travel. In addition, managing cost against convenience and ease of travel is an ongoing challenge.

Why did you start using Travelit?

We were in the market for an online booking solution. Travelit made an impressive proposal by building the system around our specific needs and requirements. They incorporated our travel policy guidelines, while offering us an easy-to-use booking system which decreased our monthly expenditure. The platform also allows us to manage our travel more effectively.

Related: How Travelit Makes Travelling Affordable For Small Businesses

How has Travelit made doing business easier?

We have seen a big change in travel behaviour and travellers are more aware of unnecessary costs that can be avoided when booking travel. Travel booking time (once travel bookers became used to the system) has also decreased, which allows travel bookers to utilise the extra time 
more efficiently.

What benefits have you experienced as a Travelit client?

We have seen a big decrease in our missed savings, which means that our travellers are booking in line with our travel policy by utilising the parameters that have been set up in Travelit. Our contracts with certain suppliers are also maintained on the Travelit platform, which allows us to utilise the lowest rate to keep in line with our travel policy. The ease of booking online at any time when travel is required is an additional benefit. We have reduced our paperwork by being online, and uploading data into our accounting system has made the process simple and efficient.

Why would you recommend Travelit to other businesses?

Travelit is efficient in terms of booking travel, cost-effective and allows for flexibility where required.

What makes Travelit the best in the market?

  • Multi-leg international routings
  • Travel behaviour reports
  • Alternative solution to bill-backs
  • Tracked booking patterns
  • Accommodation feedback solution
  • Comprehensive fare calculator.

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Company Posts

Beyond Business Class

RwandAir, the national carrier of the Republic of Rwanda, is reputed for its excellent on-time performance, customer service and safety – and it has one of the youngest fleets on the African continent.

RwandAir

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Vital Stats

RwandAir has just celebrated yet another big milestone as the airline continues to expand its network. “Our aim is to provide to our customers seamless and better connections on the continent and beyond. Abuja and Cape Town come in as a boost to the different economies in terms of tourism and trade on one hand and enhance bilateral partnership between our countries on the other,” beams Chance Ndagano, previous CEO of RwandAir.

RwandAir, an IATA member, recently renewed its IOSA certification and has been ISAGO and EASA certified. With a fleet of twelve aircraft, including two wide-body Airbus A330 acquired last year, the airline currently reaches out to 26 destinations across East, Central, West and Southern Africa, the Middle East, Europe and Asia.

Related: ‘Shark Tank’ Investors Reveal Top 5 Tips To Make Your Business Famous

Rapid African advancement

Launched in December 2002 as RwandAir Express, RwandAir is among the continent’s the fastest-growing airlines, despite its recent entry into the market. Since its first flight took off, RwandAir has boasted unsurpassed, safe and reliable service, operating from the city of Kigali.

The Rwandan airline aims to connect Rwanda with the world and vice versa. This goal is being achieved through its network that currently covers a number of cities throughout Africa, Europe, Asia, and the Middle East. RwandAir’s most popular flight routes include flights from Johannesburg to Dubai, London and Mumbai.

A year of successes

Recently, RwandAir started flights from Kigali to Mumbai, London (Gatwick) and Brussels as well as Dakar from its new hub in Cotonou. The airline also introduced flights to Abidjan, Libreville and Brazzaville from its Cotonou hub. In May 2017 the airline started flying direct from Cape Town to Harare.

This year the airline will be introducing new routes to Addis, Tel Aviv, China and New York.

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