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Work Life Balance

Work Less, Work Better. Use These 5 Steps to Design Your Perfect Week

Checking in at intervals during the week is something any business can implement to help their employees achieve balance between their work and personal lives.

Thierry Brunfaut

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Admit it: You want to work less. And work smarter. You want to enjoy your free time, but you need to make good money. And of course, you want keep learning and enjoy your career at the same time.

Whether you work in a so-called creative industry or not, balancing personal autonomy with productivity and great teamwork is a challenge we all face. Is there a possible solution to this seemingly impossible equation?

Actually, yes. It takes planning, consistency and teamwork, but by properly structuring your time and work methodology, you just might be able to have it all.

Related: Building Real Work Life Balance

Here’s a plan of action:

1Monday morning: Start focus

Begin by gathering all your team members in a room where you’ll spend 20 minutes reviewing the challenges of the week.

Each person writes their three personal challenges for the week on a post-it, puts it on wall and reads it aloud it to the group. These challenges must be clear objectives with completion dates.

Whether it is personal (I want my desktop cleaned by tomorrow night) or linked to others (I want to deliver that project to the client on Wednesday night), it must something that can be accomplished. This works because it is a commitment you make in front of your teammates. To keep everyone motivated, the post-its remain on the wall the entire week.

2Wednesday morning: Share with others

At Base Design, we call this the creative meeting, but it can be adapted to fit many types of businesses.

This time, everyone is present, from the office manager to creative and financial directors, and you’ll spend about three hours getting on the same page about all aspects of the business. While that may sound like a long time, it’s a crucial way to glue the team together.

It is the moment where ongoing projects, discoveries, research, presentations are shared and discussed. And other things will be shared as well: Emotions, feelings and passion.

The creative meeting is lead by one person (it could be someone different each week) that is in charge of the agenda and the time keeping.

Importantly, the meeting starts with the inclusions, where each participant openly responds to the following three questions:

  1. What is my mood today?
  2. What are my expectations for this meeting?
  3. What will I bring to this meeting?

As implied by its name, the inclusion method is a tremendous tool to include everybody and give everyone a voice of equal importance. The meeting ends, after all presentations, sharing and debates, with a round table of constructive feedback.

Related: Richard Branson on Parenting and Work-Life Balance

3Thursday lunch: Forget work

office-life-lunch-breakThis is the true feel-good rendezvous of the week. It’s a very simple concept: One staff member takes a turn cooking for the rest of the team.

There’s no work, no agenda, just time to enjoy a meal and the company of your colleagues. Time your team spends getting to know each other as friends is as important as the time they spend collaborating as co-workers.

4Friday afternoon: Look back

Time for a review of the week. Duration is variable. This is when the team gathers and each one gets returns to his or her Monday post-it. Did everyone fulfill their three challenges? Yes, great. No? Let’s analyse why, discuss it with the others and learn from it. Remember, the goal is to work less and better – and here’s an opportunity to discuss how to do just that.

5The rest of the week? Full autonomy

We’re all adults here. Each member of the team is certainly mature enough to organise the time spent on their own projects and meetings, inside and outside the company, and combine it with the demands of their personal life in a way that works for them. No judgment, no second guessing. Just deliver good work on time, and everyone is happy.

Related: (Video) How to Get the Work-Life Balance Right

Checking in, staying on the same page and cheering each other on at intervals during the week is something any business can implement to help their employees stay on the right track and achieve balance between their work and personal lives.

By respecting these milestones with absolute discipline, you will see responsibility and autonomy raise naturally among your team members, and these gatherings will become an essential and enjoyable way to support the well-being and efficiency of your team.

 

This article was originally posted here on Entrepreneur.com.

Thierry Brunfaut is creative director and partner at international branding firm Base Design where he oversees all strategic and conceptual issues for the company. He believes in the power of creative autonomy mixed with teamwork and pleasure and imparts a philosophy of graphic and conceptual simplicity for client work. Brunfaut is a professor at La Cambre’s visual communication and design departments, and lectures about design and branding around the world.

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1 Comment

1 Comment

  1. Concerned Citizen

    Jan 16, 2016 at 09:46

    This is a good post like the strategy it is worth implementing:-)

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Work Life Balance

How To Accomplish More In 4 Days Than Most People Do In 4 Weeks

Practice and self-control are key.

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We all know that it takes hard work to achieve our goals. And in the world of business and entrepreneurship, we often hear how we must be willing to sacrifice weeks, months, even years of slaving away to suceed.

But what if we’re all just doing it wrong? What if there was a way to accomplish a huge to-do list in less than half the time it would normally take? Barring the discovery of a time machine or a wormhole, you might say this is impossible. But with a little practice and self-control, it’s possible to get to the finish line before most people even start the race.

1. Use the 80/20 rule

The Pareto principle is a universal truth that can help us recognise where to focus our efforts to be most productive. The basic rule of thumb works like this: 80 percent of results will come from just 20 percent of the action. In other words, roughly 20 percent of your customers will account for 80 percent of your total profits. Likewise, about 20 percent of your daily tasks account for your most important and time-consuming projects. The remaining 80 percent of daily tasks are relatively low-level functions and less important undertakings.

Having a laser-like focus on those top 20 percent of tasks is the most valuable use of your time. Once those tasks are complete, you can work on the bottom 80 percent, or delegate those tasks to others. Keep yourself on track by always asking yourself: “Is this one of my top 20 percent most important activities, or is this a bottom 80 percent task?”

The same goes with other areas of your business. Focus on strengthening your relationship with the 20 percent of people who are your money makers: Those who are consistently working hard for you or are your top clientele.

Related: 5 Surprising Elements That Boost Your Productivity (One of Them Is Colour)

2. Break big tasks into manageable chunks

workload-balance

Procrastination often hits us when we’re feeling overwhelmed. We avoid starting a huge project because it feels daunting and we can’t imagine how we’ll tackle it. So stop trying to take on monster-sized jobs.

Break tasks into manageable pieces so you’re just taking on one small task at a time. Make sure your to-do list is broken into tasks that can be accomplished relatively quickly – a half hour or less. Then start using a stopwatch to kick your focus into high gear.

Set a timer for 20 minutes and tell yourself you must stay totally focused until it goes off. You’ll be shocked by how much you can accomplish! And once you’ve finished the allotted time, you may be motivated to keep going – how much more can you do in another 20 minutes?

3. Outsource tasks to focus on your talents

Most of us are really good at a handful of things, and are average or OK at everything else. The best use of your time is to focus on the areas where you’re strongest. If you can hand the other tasks off to someone else, you’ll have more time to focus on the tasks you’re best at. You can do this by outsourcing jobs that you don’t excel in.

Outsourcing might mean hiring someone or using a form of automation technology. Tasks that may be easy to outsource include web developer, content writer, graphic designer or a general virtual assistant, who can ease the burden of many daily tasks such as setting appointments or returning emails.

Related: 14 Of The Best Morning Routine Hacks Proven To Boost Productivity

4. Understand your natural rhythms

natural-rhythms

What time of the day do you have the most energy? When are you most creative? In order to be efficient and make the most of your productivity, you have to know how to manage your energy. You have to understand your body’s natural timetable. Is there a time of day when you always feel in a slump or a time when you feel raring to go? Prioritise important tasks to those times when you know your mind is alert.

In order for this to work, you must have established routines. This will help you create a pattern so you can observe your natural rhythms. When you know you’re at your best, focus on detail-oriented and difficult tasks. And remember to give yourself breaks to keep your energy level high throughout the day.

5. Cut out distractions

Your ability to focus is key to your productivity and getting more done in a short amount of time. Researchers have found that it takes a typical office worker 25 minutes to return to the original task after an interruption. Work interruptions also decrease accuracy by 20 percent.

By eliminating distractions, you’re giving yourself back all that wasted time. Try scheduling chunks of uninterrupted time that allow you to dive into a project. And as much as possible, avoid leaving things half done. If you start something, finish it! Each day, set goals you want to accomplish and then make it happen.

Your smartphone is one of the biggest distractions. The average person can’t leave their phone alone for six minutes, and most of us check it up to 150 times per day! So if you need to be hyper-focused on something, work on one screen at a time. Turn off your smartphone notifications or try putting your phone away for periods of time.

6. Focus on one thing at a time

monotasking

We used to think multitasking could help us accomplish more, but we now know that the human brain wasn’t designed to focus on more than one thing at once. However, most of us find ourselves toggling between web pages, email, text messages and the task at hand, and then we wonder why we never seem to get anything done. It’s time to start monotasking.

Monotasking, also known as single-tasking, is about focusing on one thing at a time so we get more done. It requires you to break your multitasking habits. Because we live in a highly connected world, that’s not always easy or even possible for every task. But monotasking allows you to get into deep work, where you can really focus on a demanding task.

Try setting aside two to four hours daily when you can focus on one thing without interruption. It may take a while to develop this skill, but eventually you’ll be able to engage both sides of your brain to make incredible breakthroughs that have an impact on your business.

Related: Your Narcissism Is Killing Your Employees’ Productivity. How To Avoid The Pitfalls

7. Capture stray thoughts

It can be annoying when a tantalising thought enters your brain when you’re in the middle of doing something else. “I need to remember to this!” you tell yourself. And then you try to set the thought aside, while simultaneously trying to remember it.

As you may have learned from experience, trying to remember a thought while you’re involved in a task often fails. However, if you write it down you can truly let it go, knowing you can reexamine it later. You close the loop. If you rely on memory, you’re either wasting energy trying to remember it, or you forget it completely and lose the value of that idea. Either way, it’s a waste.

Make sure you capture these random thoughts and ideas, either in a notebook or in an app that you always have handy. This can be part of a massive, ongoing brain dump that you can refer back to and will ensure that you don’t lose that lightning bolt of genius, or forget that you need to pick your suit up from the cleaner. Just be sure to review your notes on a regular basis!

8. Sleep, eat and breathe

It’s nearly impossible to be hyper-productive if you’re feeling exhausted, hungry or overwhelmed. It’s important that we continue to engage in self-care, even when we’re slammed at work or are feeling overwhelmed with projects. You’re not a machine – you need rest, food and a clear mind to perform well. That means ditching junk food and fast food, and nourishing your body with healthy meals and snacks. It means getting a solid eight hours of sleep at night, exercising during the day and carving out time for mental breaks.

Taking even a few minutes out of your day to focus on your breathing or to meditate can help you clear your mind. Another option is to go for a quick power walk or take the stairs rather than the elevator in your office building. These activities will help reinvigorate you so you can focus. Think of it as a reboot for your brain.

This article was originally posted here on Entrepreneur.com.

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Constance Halaveli – Savour Life On A Magical Secluded Island Hideaway

A 5* luxury island hideaway on stilts in the Indian Ocean that puts paradise at your fingertips. Unforgettable dives and unspoiled beaches make for a totally spoiled you and your loved ones. The magic of your surroundings is as romantic as it is exceptional. Constance Halaveli is like nowhere else. Disconnect. Reconnect. And enjoy relaxation perfected.

Constance Hotels & Resorts

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Floating in the North Ari atoll and shaped like a curved Dhoni (Maldivian boat) is the five star Constance Halaveli. It is a place where time seems to have stopped and dreams become reality. Water and sand combine and lie in contrast to the exuberant green of the foliage. The shadow of the 86 villas falls on the turquoise lagoon. The three restaurants and the U Spa by Constance ensure that both body and mind are well cared for. Constance Halaveli is a place to relax and regenerate in overwhelming peacefulness.

Choose from one of the 57 Water Villas, 9 Beach Villas, 11 Family Beach Villas, 8 Double Storey Beach Villas or the lavish Presidential Beach Villa at Constance Halaveli Maldives. All the villas are air-conditioned and feature their own private plunge pool located on the beach or over the water.

They are comfortably furnished using modern wood, marble and equipped with hairdryer, LCD TV 42’ /satellite channels, DVD, WI-FI Internet access free of charge through Imac system, wireless streaming via Air Play / Android & PC streaming, telephone, mini-bar, mini wine cooler with a selection of wine, tea & coffee facilities, individual safe, desk, sitting area and 24h room service. Each villa has also a furnished terrace or balcony and bathroom comprising of separate shower (inside or outside), bath/WC. 

Related: Spoil Yourself And Book Your Stay At Constance Aiyana

Highlights of your stay

  • Connect with the whale shark during an unforgettable dive
  • Contemplate the astonishing atolls from a sea plane
  • Taste one of our Millesimal, your feet in the water
  • Meditate at sunrise with our yoga master

Indulge in fine food and sumptuous flavours at Jahaz, Jing and Meeru restaurants. For palate pleasing cocktails; divine vinous experiences, step in Jahaz, Jing Bar & Wine Cellars.

The marvelous U Spa by Constance at Constance Halaveli rests on stilts above the gently lapping waters of the Indian Ocean and has stunning views across turquoise waters from the treatment rooms, a spacious, decked outdoor wet area and an Ocean Salon. Relax, rejuvenate, detox, re-hydrate or simply enjoy – the choice is yours. Our highly skilled team is at your disposal to help you decide which treatments are best suited to your needs.

maldives-constance-halaveli

The Constance Hotels and Resorts Group owns and manages a number of luxurious island destinations in the Indian Ocean, made up of 5-star Resorts: Constance Belle Mare Plage (Mauritius), Constance Ephelia (Seychelles), Constance Moofushi (Maldives), Constance Tsarabanjina (Madagascar) and 5-star deluxe Hotels: Constance Prince Maurice (Mauritius), Constance Lemuria (Seychelles) ,Constance Halaveli (Maldives) and Constance Aiyana (Pemba, Zanaibar).

Distinctive elements for these hotels and resorts include magnificent locations with some of the most beautiful beaches in the world; distinctive architecture and design; warm hospitality; completely personalised guest experiences; gastronomic excellence matched by internationally recognised sommeliers; Constance Kids Clubs at almost all hotels and resorts (except, Constance Moofushi, Constance Tsarabanjina and Constance Aiyana); complete wellness and rejuvenation with U Spa by Constance; and some of the most beautiful natural diving locations in the world (PADI and CMAS are available at all hotels). Constance Belle Mare Plage, Constance Prince Maurice and Constance Lemuria Seychelles on Praslin all have 18-hole championship golf courses.

Contact us now for your island destination holiday in some of the most idyllic spots in the world.

Central Reservations: Tel: +230 402 27 77

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Work Life Balance

Why Smart People Don’t Multi-task

Multi-tasking is really tempting. It’s also really bad for you.

Travis Bradberry

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You may have heard that multi-tasking is bad for you, but new studies show that it kills your performance and may even damage your brain. Every time you multi-task you aren’t just harming your performance in the moment; you may very well be damaging an area of your brain that’s critical to your future success at work.

Research conducted at Stanford University found that multi-tasking is less productive than doing a single thing at a time. The researchers found that people who are regularly bombarded with several streams of electronic information cannot pay attention, recall information or switch from one job to another as well as those who complete one task at a time.

A special skill?

But what if some people have a special gift for multi-tasking? The Stanford researchers compared groups of people based on their tendency to multi-task and their belief that it helps their performance.

Related: Why Multitasking Isn’t Much Good To Your Brain

They found that heavy multi-taskers — those who multi-task a lot and feel that it boosts their performance — were actually worse at multi-tasking than those who like to do a single thing at a time. The frequent multi-taskers performed worse because they had more trouble organising their thoughts and filtering out irrelevant information, and they were slower at switching from one task to another.

Ouch.

Multi-tasking reduces your efficiency and performance because your brain can only focus on one thing at a time. When you try to do two things at once, your brain lacks the capacity to perform both tasks successfully.

Multi-tasking lowers IQ

Research also shows that, in addition to slowing you down, multi-tasking lowers your IQ. A study at the University of London found that participants who multi-tasked during cognitive tasks experienced IQ score declines that were similar to what they’d expect if they had smoked marijuana or stayed up all night. IQ drops of 15 points for multi-tasking men lowered their scores to the average range of an eight-year-old child.

So the next time you’re writing your boss an email during a meeting, remember that your cognitive capacity is being diminished to the point that you might as well let an eight-year-old write it for you.

Brain damage from multi-tasking?

It was long believed that cognitive impairment from multi-tasking was temporary, but new research suggests otherwise. Researchers at the University of Sussex in the UK compared the amount of time people spend on multiple devices (such as texting while watching TV) to MRI scans of their brains. They found that high multi-taskers had less brain density in the anterior cingulate cortex, a region responsible for empathy as well as cognitive and emotional control.

While more research is needed to determine if multi-tasking is physically damaging the brain (versus existing brain damage that predisposes people to multi-task), it’s clear that multi-tasking has negative effects.

Neuroscientist Kep Kee Loh, the study’s lead author, explained the implications:

“I feel that it is important to create an awareness that the way we are interacting with the devices might be changing the way we think and these changes might be occurring at the level of brain structure.”

Related: Celebrating The Multi-Faceted Woman

The EQ connection

Nothing turns people off quite like fiddling with your phone or tablet during a conversation. Multi-tasking in meetings and other social settings indicates low self- and social awareness, two emotional intelligence (EQ) skills that are critical to success at work. TalentSmart has tested more than a million people and found that 90% of top performers have high EQs. If multi-tasking does indeed damage the anterior cingulate cortex (a key brain region for EQ) as current research suggests, doing so will lower your EQ while it alienates your co-workers.

Bringing It All Together

If you’re prone to multi-tasking, this is not a habit you’ll want to indulge — it clearly slows you down and decreases the quality of your work. Even if it doesn’t cause brain damage, allowing yourself to multi-task will fuel any existing difficulties you have with concentration, organisation and attention to detail.

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