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Increasing Productivity

Fighting Sleep Is A Losing Management Strategy. Let Your Employees Take Naps

An exhausted employee who naps is unproductive for a few minutes. One who doesn’t nap is unproductive all day.

Heather Huhman

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sleeping-habits

When we hear “naptime,” most of us think of small children who are lucky enough to have sleep scheduled into their day. At some point, these naps stop being scheduled, and it becomes taboo to get rest throughout the day.

Unfortunately, this stigma attached to catching some much-needed zzz’s throughout the day is hurting employees’ productivity, motivation and their ability to perform everyday tasks. In fact, according to “The Cost of Working Tired,” a report by Accountemps, 77 percent of men and 71 percent of women admit to often working while tired.

Jason Cummins, owner of All Hours Air, a 24-hour heating and air conditioning company headquartered in Sparks, Nev., witnessed first-hand what extreme tiredness can do to employees.

“I had an engineer once who always came in late to work because he had insomnia. I knew it was affecting his work because he got simple instructions wrong and didn’t produce much in the office,” Cummins told me via email.

Cummins jumped at the opportunity to help by changing his employee’s schedule to a time when he was feeling more productive and awake. Even the best employees can fall victim to becoming overly tired and worn out.

Related: Your Crazy Erratic Sleep Routine Is Making You Less Productive

Here’s how leaders can encourage them to have a snooze and increase productivity:

Have a nap room

google nap room

Google Zurich – nap room

A lack of sleep can make people do some funny – and not so funny – things. The Accutemps report found 52 percent of employees feel distracted and unable to focus when tired at work, which causes employees to make mistakes they wouldn’t normally make.

Michael Steinitz, executive director for Accountemps, a temporary accounting and finance hiring resource headquartered in Menlo Park, Calif., witnessed what sleep deprivation can do when his company surveyed professionals.

“One person admitted to deleting a project that took 1,000 hours to put together and another missed a decimal point on an estimated payment, causing the client to overpay by $1 million,” Steinitz shared with me in an email.

To help prevent employees from making these errors, Steinitz suggests encouraging employees to take breaks – and don’t forget to lead by example.

“Some professionals and management may choose to forgo breaks to get their work done. But remind staff that a tired employee isn’t an effective or productive one. Everyone needs an occasional break to recharge,” he said.

Make rest and relaxation part of the company’s corporate culture by adding napping areas or rooms. Explain to your team that to stay productive it’s crucial they take breaks and close their eyes, even if only for a few minutes. Encourage team members to bring in their own blankets and pillows to make them even more comfortable when cozying up for a midday snooze.

Educate employees

“A company’s employees are its greatest strength – especially their health and happiness,” Michael Susi, the global wellness manager at LinkedIn from San Francisco told me via email.

That’s why Susi and LinkedIn have committed to making sleep their wellness focus for 2017. To kick it all off, the company held its first annual sleep fair in New York.

“The goal of the event was to educate employees on the importance of sleep and share advice on how to get a good night’s rest,” Susi explained.

LinkedIn’s programme included a sleep ambassador teaching employees the best techniques for making a bed in order to get the most comfortable sleep.

Related: 10 Ways To Make Money While You Sleep

While some employers don’t have the resources to hold large events, there are other effective ways to keep employees informed about healthy sleep habits. For example, Optimity, a corporate wellness company, equips their team with a fully loaded library of content on better sleep.

“We focus on building small habits that improve the quality and consistency of your sleep patterns. The most popular ones are educational about good sleep hygiene and action focused about habit-hacking your way into more consistent practices that synchronizes your circadian rhythm to maximise your sleep cycles,” Jane Wang, CEO of Optimity located in San Francisco, told me via email.

Whether holding a large event or giving employees educational tips throughout the year, it’s important to remain proactive in their efforts to find healthy sleep patterns. For LinkedIn’s sleep fair attendees, this motivation came in the form of analog clocks to encourage disconnection from their digital devices at night and maximise their rest.

Also, try inspiring team members to take care of themselves by bringing in sleep experts, offering fun cooking classes with recipes that enhance sleep or host a team bonding where employees create their own aroma therapies.

Be observant

sleeping-patterns

When employees are making mistakes – especially costly ones – it can be difficult to take a step back and look at the bigger picture. But that’s exactly what Mike Seidle, co-founder of WorkHere, a job search app located in Indianapolis, did when one team member was making multiple mistakes.

“After sitting down with the employee, we discovered he was having problems with medication and got him to see his doctor to get it fixed,” Seidle said to me in an email.

“About the worse thing you can do with tired employees is assume it’s just not getting enough sleep. It’s amazing the answers you get when you say, ‘You’ve looked really tired the last few days, is everything OK?’”

Take on the responsibility of employees’ health and sleep issues. Start by asking how they’re doing if they seem off or are making more mistakes than usual. Let them know they’re supported and not being judged or reprimanded.

Once an employee opens up, give them time to catch up on their sleep or see a doctor. Offer flexible working hours, the opportunity to work remotely or the option to catch up on work over the weekend.

Related: Sleep Your Way to Success

Be flexible with new parents

Naptime is important for newborns, and it’s necessary for moms and dads as well. Just because parental leave has ended, doesn’t mean the struggles of being a new parent have.

Joanna Douglas, owner of Clean Affinity Cleaning Service, a cleaning service agency located in Portland, Ore., recognised this when a new mom returned to work.

“I had an employee once who came into work after maternity leave and found it hard to work because her baby kept her up all night,” Douglas told me via email. “I gave her a schedule that allowed her to get eight hours of work, and also go home, rest and take care of her baby at the end of the day.”

When a team member returns from parental leave, take them aside to show that leaders understand their current situation and are willing to help them get back to work. Allow them to take more control of their own schedules. This could range from letting them go home during the day to nap, to taking breaks throughout the day to get some shuteye.

This article was originally posted here on Entrepreneur.com.

Heather R. Huhman is a career expert, experienced hiring manager, and president of Come Recommended, a content marketing and digital PR consultancy for job search and human resources technologies. She is the author of Lies, Damned Lies & Internships and #ENTRYLEVELtweet: Taking Your Career from Classroom to Cubicle.

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Increasing Productivity

Use Talent As Your Key Competitive Advantage In 2019

What separates top performing companies from their more mediocre counterparts?

Nadine Todd

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2019

Ever since Jim Collins wrote about getting the right people in the right seats on the bus in his best-seller Good to Great, there has been an ever-increasing focus on the role that talent plays in the success of an organisation.

But, If you thought that great companies are successful because they attract, hire and can afford more talented employees, you’d be dead wrong. While conducting research for their book, Time, Talent, Energy: Overcome Organizational Drag & Unleash Your Team’s Productive Power, Bain & Company experts Michael Mankins and Eric Garton evaluated the relative productivity of 308 companies worldwide, and found that on average, all roles, across organisations, are made up of 14% A-level talent. This statistic holds true for the best-performing companies as well as poor performers.

In fact, the top-performer in their focus group was 40% more productive than the rest, but did not have significantly more A-level talent. This means that they had achieved what their peers had by 10am on a Thursday — and then continued to produce for the next two days.

As you head into a new year, consider what you could have achieved with an additional 90 to 100 days over the course of the past year? Where would your company be now?

Unlocking your potential

If talent is not the deciding factor, then what is? According to Mankins and Garton, it’s how that talent is deployed. They found that most companies have one A-level talent per team, spreading talent evenly across the organisation.

The problem is that this doesn’t take critical roles into account. Organisations that take the time to map critical positions within the company that directly impact key business objectives tend to be more productive. Why? Because their A-players are in the right positions and not wasted on non-critical roles that could just as easily be filled by B-players.

As an entrepreneur or team leader, your role is to grow your business or department. Your people are key to achieving this, so consider the talent you have to work with:

  • Are your top players in mission-critical roles?
  • Can they directly impact revenue growth?
  • Are they filling roles that a B-player can just as easily do, and which won’t impact revenue if the same level of productivity or efficiency is not achieved?

Related: Competitor Analysis Example

Efficiency versus productivity

While you evaluate your workforce, consider how Mankins describes efficiency versus productivity.

Efficiency is when the same amount is produced with less. To become more efficient, businesses need to find wastage and eliminate it.

Productivity on the other hand is when we produce more with the same. This is achieved when you increase output per unit of input and remove any obstacles to productivity.

Lean organisations are very good at finding efficiencies. Growth organisations are highly productive. If you want to achieve both in 2019, start by ensuring your A-level talent are in the right positions. Then look at all the areas in your business that are costing you money and consider how you can strip those costs away without affecting your productivity. You do not want to hinder growth. You want to run a smarter, leaner business.

Finally, you don’t need to do it alone. Too many entrepreneurs work independently of their teams. You’ve hired great people — use them. What are their suggestions on improving productivity and efficiencies across the business? Ask the right questions and you may just discover talent you didn’t know you had.

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Increasing Productivity

Working Remotely? Why You Need A Car

The cars available at vehicle auctions in South Africa consist of both sedans and zippy hatchbacks which are perfect for town driving and will get you to your in-office meetings on time.

Amy Galbraith

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working-remotely

Remote work can be an amazing experience. You do not have to wake up at 5 am to beat the morning traffic and you can work from the comfort of your own home office (or bedroom). Working remotely can become lonely and you might have to visit the office for certain projects. This means that you will need to have a car.

If you are in search of an affordable but reliable car, vehicle auctions in Gauteng could provide the perfect car to meet your needs. Not sure why you need a car if you are working from home? Below are just some of the reasons why it is a necessity.

You might need to go into the office

While some remote work does not require you to be in the office, there are some instances that you might be required to go into the office. This can prove difficult if you do not have a car and have to rely on public transport.

Public transport can be unreliable, which means that you might not arrive on time for meetings or project conferences. Being on time for meetings and group chats is important, and being late can add to your stress levels. Having a car will help to make this journey easier. The cars available at vehicle auctions in South Africa consist of both sedans and zippy hatchbacks which are perfect for town driving and will get you to your in-office meetings on time.

Related: Is Remote Work Taking A Psychological Toll On Your External Workers? Researchers Say Yes

You will need to perform daily errands

Whether you work from home, from a coffee store or in an office, the truth of daily life is that there are always errands to run. And without a car, you might not be able to perform these errands easily.

Grocery shopping can become heavy to carry home if you walk, and an appointment in a suburb far from your own might have to be cancelled. While these might not be as important as your work, you will soon find it frustrating having to call for a lift from a service such as Uber whenever you need to leave home. Not only will this become costly, but you will find it ineffective if you are in a rush or need to be somewhere at a certain time.

You might get lonely

Remote work does allow you a lot more freedom, but you have to put in the same hours as an office job. And these hours can become lonely if you are cooped up inside all day, alone. Having a car will allow you to meet up with friends in the afternoon or weekends.

Auctions will provide you with a diverse array of cars to choose from, including 4×4 options for those who enjoy longer journeys and adventures. Becoming lonely can be distracting and cause you to run behind on your work. If you are looking at working remotely but know that you could fall victim to this feeling, be sure to socialise with friends and family whenever possible. Having your own car will make this possible.

There will be client meetings

Remote work will mostly mean that you work from home or from your favourite coffee store. But it can also involve meeting clients to discuss a brief, which can be tricky if you have to rely on public transport. Not only will being late cause you to stress, but it will be a bad representation of your company for the client.

If you are able to drive yourself to meetings in your own car, there is a higher chance of a successful meeting. An Uber driver might get lost and a bus might break down, but your own car is reliable and affordable. If you have to meet a client urgently about a project, having to rely on public transport can be disastrous.

It is vital to take the fact of client meetings into account when you decide to work remotely and ensure you are able to represent your company the best way possible.

Related: How Much Does Your Remote Team Actually Need to Know?

There will be company get-togethers

A company that consists mostly of remote workers is guaranteed to have regular get-togethers so that all the team members can meet each other and get to know one another. Sometimes, these get-togethers might be far away, and you will need an easy and effective mode of transport.

If you are in search of a car to get you from home to the next work gathering, the auction cars in Gauteng will certainly fit your needs. Not attending company get-togethers and events will reflect poorly on your ability to work in a team, regardless of if your team works together in an office or not. You will be able to learn more about your team and the company as a whole at these events.

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Increasing Productivity

5 Traits Of Highly-Effective Scrum Teams

Here are the top 5 traits of highly-effective scrum teams.

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Scrum teams can make quick work of complex projects. But accomplishing your company goals by utilising a sprint team is difficult because effective scrum teams are so exceedingly rare.

If you’re thinking of assembling a scrum team, you have to be sure that you’re working with talented individuals who can tolerate the stress hyper-ambitious project management frameworks invite.

Agile teams are ones open to change, to communication, and to improving processes as they define them. Scrum teams have all these same qualities but are unique from agile teams in a few key ways.

You must search for key attributes that define great scrum teams before you begin your company’s next project. Here are the top 5 traits of highly-effective scrum teams:

1. Adaptive

Scrum is one of the leading frameworks implementing agile. Agile is an iterative process whereby teams are self-organised and self-motivated, delivering working products in cycles and measuring the progress of their project through these deliverables.

Scrum team members do not hesitate to change requirements, expand or minimise scope, or add or remove a planned feature from an end product.

Changing roles, revisiting processes, or scrapping failed plans is not unheard of for scrum teams. In fact, even changes late in the development process are encouraged.

2. Ambitious

Scrum defines the length of the iterative processes. The time spent on each cycle is defined as a sprint. With each sprint, which is usually only two weeks long, a small fragment of the project is completed.

Upon the completion of the sprint, the scrum master (or project manager) leads a retrospective, using past evidence and performance evaluations to determine how they will go about completing the next sprint. The sprint structure demands ambition.

Successful scrum teams are passionate and ambitious. With each new sprint, they concentrate their goal of continually improving and expanding what their team can accomplish.

3. Open to criticism

One of the foundational principles of scrum is continual improvement. The sprints and the project retrospectives between them serve to help the team better identify problems. In order for this to work, every team member must be open to constructive criticism.

In addition, they must understand how to apply this constructive criticism to make processes better. The team, therefore, must communicate clearly and concisely.

The team as a whole must be on the same page about improving processes. The team must be cohesive, open to mentorship, and gentle but honest communication.

4. Experienced

An experienced team is much more likely to lead your company to success than an inexperienced one. It seems like an obvious bit of wisdom but it is nonetheless true. While you may be attracted to hiring a young team of passionate and promising project managers and developers, it’s a better idea to bet on an experienced bunch.

Scrum is an incredible project management framework. Still, there is no substitute for experience. No matter how strong a framework may be, it cannot buttress your project against unexpected challenges – only experienced project managers can do that.

5. Co-operative

Scrum team leaders have to underscore the importance of constant communication on a regular basis. Ideally, scrum team members are cooperative, communicative, and transparent. The best scrum teams can achieve a high level of cooperation with little to no contentious feelings.

Additionally, scrum teams are cooperative with the organisation as a whole. Often, scrum teams want to communicate and cooperate with other departments within a company. Instead of working in the dark, scrum teams prefer to engage business people, product owners, and marketers with their development process.

Conclusion

Scrum is one of the most popular project management methodologies based on the agile approach. Scrum is everything agile is but with a bit more of a backbone.

Scrum teams embrace fast-paced environments that use an iterative process to handle complexity. As such, successful scrum teams are adaptive, ambitious, and co-operative. They are open to constructive criticism and can leverage retrospectives to better the project.

No matter how hard your team tries, they are sure to encounter challenges. Experienced scrum teams can handle this pressure with cool, calm, and collected demeanour.

Expert scrum teams are rare, but it is possible to assemble one with the proper attention to the traits that comprise the most effective scrum teams.

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