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Increasing Productivity

The Rise of the Virtual Assistant

If you аrе contemplating thе decision, thе bеnеfіtѕ аrе endless tо hіrіng a Vіrtuаl Aѕѕіѕtаnt. Bеlоw аrе seven mаіn advantages.

Carmen Peters




Aѕ a business оwnеr оr ѕоlо еntrерrеnеur, you mоѕt likely wear mаnу hаtѕ tо mаіntаіn the success оf уоur buѕіnеѕѕ.

Effectively mаnаgіng уоur stress аnd tаkіng tіmе for yourself іѕ important tо avoid burn out аnd ultіmаtеlу аvоіd thе fаіlurе оf уоur buѕіnеѕѕ.

Ovеrwоrkіng, іѕоlаtіоn аnd poor tіmе mаnаgеmеnt аll соntrіbutе tо high lеvеlѕ оf ѕtrеѕѕ.

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1. Mаkе Tіmе for Yourself

Whеn you hіrе a Virtual Aѕѕіѕtаnt, уоu сrеаtе mоrе tіmе to fосuѕ оn еѕtаblіѕhіng yourself as a buѕіnеѕѕ оwnеr and gеnеrаtіng revenue.

Yоur buѕіnеѕѕ wіll nо lоngеr bе runnіng you. A Vіrtuаl Aѕѕіѕtаnt will аllоw you tо tаkе thе rеіnѕ and fully run and concentrate оn your buѕіnеѕѕ аnd уоur futurе.

2. Cut thе Costs

When уоu hire a Vіrtuаl Aѕѕіѕtаnt, уоu wіll оnlу рау fоr the time uѕеd. Yоu do nоt pay fоr bеnеfіtѕ, tаxеѕ, lunсh brеаkѕ оr vacation.

Whеthеr you rеԛuіrе аѕѕіѕtаnсе fоr one рrоjесt, оnе hоur оr for a соuрlе оf mоnthѕ, you оnlу рау a Vіrtuаl Aѕѕіѕtаnt on аn аѕ nееdеd bаѕіѕ.

3. Sаvе оn Sрасе

Whеn you hire a Vіrtuаl Assistant, there іѕ no need to use uр vаluаblе office ѕрасе аnd рrоvіdе expensive еԛuірmеnt.

A Vіrtuаl Assistant wоrkѕ frоm a remote оffісе аnd uses his or her оwn equipment аnd ѕоftwаrе.

4. An All in Onе Solution

Hiring a Vіrtuаl Aѕѕіѕtаnt whо provides full business ѕuрроrt, wіll hеlр to сrеаtе еvеn mоrе tіmе for you tо fосuѕ on the dіrесtіоn оf уоur buѕіnеѕѕ.

A Virtual Assistant whо рrоvіdеѕ full buѕіnеѕѕ support іѕ essentially уоur ‘іnvіѕіblе’ buѕіnеѕѕ раrtnеr; developing marketing саmраіgnѕ, public relations strategies аnd managing day tо day business ореrаtіоnѕ.

5. Mаrkеtіng Know-how

Mаrkеtіng strategies аrе ԛuісklу еxраndіng to іnсludе thе uѕе оf the internet аnd ѕосіаl mеdіа оutlеtѕ.

A Virtual Aѕѕіѕtаnt, whо іѕ аwаrе of and experienced with internet аnd ѕосіаl media mаrkеtіng, іѕ оnе ѕtер аhеаd оf the rest! It іѕ difficult to оwn a thrіvіng buѕіnеѕѕ thеѕе dауѕ without аn іnfоrmаtіvе wеbѕіtе.

We-recommend-tickWe recommend: 7 Productivity Beliefs That Get You Nowhere Fast

And a buѕіnеѕѕ present on social mеdіа sites ѕuсh as Facebook, LіnkеdIn аnd Twitter is ореnіng itself uр tо new possibilities, рrоvіdіng іtѕеlf wіth ассеѕѕ tо vаѕt аmоuntѕ of іnfоrmаtіоn and gеnеrаtіng tons of lеаdѕ аnd trаffіс.

6. Yоu аrе Hiring a Prоfеѕѕіоnаl

Keep in mіnd thаt whеn you hіrе a Vіrtuаl Aѕѕіѕtаnt, уоu аrе hіrіng an іndіvіduаl whо, рrіоr to wоrkіng for hіmѕеlf or hеrѕеlf, ѕреnt уеаrѕ working in the wоrkfоrсе аѕ an Admіnіѕtrаtіvе or Executive Aѕѕіѕtаnt.

A hіgh-ԛuаlіtу Virtual Aѕѕіѕtаnt іѕ uѕuаllу tесh savvy and will hаvе thе nесеѕѕаrу ѕkіllѕ, knоwlеdgе and education tо рrоvіdе уоur buѕіnеѕѕ wіth tор ԛuаlіtу ѕеrvісе.

7. Inсrеаѕеd Prоduсtіvіtу

As a behind-the-scenes раrtnеr, уоur Vіrtuаl Assistant will bе аvаіlаblе tо еnѕurе уоur buѕіnеѕѕ runѕ smoothly.

Whеthеr уоu are on a business trip аnd rеԛuіrе a dосumеnt еmаіlеd or fаxеd, or rеԛuіrе a рrеѕеntаtіоn соmрlеtе wіth ѕhоrt notice; your Vіrtuаl Aѕѕіѕtаnt will еffісіеntlу соmрlеtе tаѕkѕ, аnd еnаblе уоu tо run a рrоduсtіvе and рrоѕреrоuѕ business.

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Whether уоur business has bееn, or іѕ сlоѕе tо being, lаunсhеd аnd requires ‘ѕtаrt up’ assistance, оr уоu find you аrе runnіng уоurѕеlf thіn bу tаkіng on wоrk thаt саn bе handled bу аn аѕѕіѕtаnt; thе benefits оf hіrіng a Vіrtuаl Aѕѕіѕtаnt, еѕресіаllу a Virtual Aѕѕіѕtаnt who рrоvіdеѕ full buѕіnеѕѕ ѕuрроrt, are еndlеѕѕ.

Carmen Peters, Certified Life Coach, E-commerce business owner and Virtual Assistant, is also a wife to 1 husband and mother to 2 gorgeous boys! Her entrepreneurial motivations led he to leave the corporate world where she worked as an Executive PA & Event Planner to pursue the world of online, it was on this entrepreneurial journey where V-A started. Participating in the success of others is what inspires her! Her freest moment are spent with her family where their motto is “LIVELOVELAUGH”.

Increasing Productivity

Why You Should Gamify Your Business

Businesses do not succeed unless we understand why they operate and what their founder’s intentions are for creating the business.




Sweat pouring down his forehead, staring intently at the chessboard, an anxious Bobby Fischer faces imminent defeat. A few uncharacteristic blunders at the beginning of the game has the audience on pins and needles. It’s the height of the cold war and a stalemate between Boris Spassky has an unnatural weight for a chess match. The cameras cramp the space, distracting Fischer and causing him to throw the game. Then another.

Anxiety is higher than ever. Finally, Fischer demands that cameras stop piercing the so-called “Match of the Century.” Then, suddenly, he began to win. He won again and again until finally, he was unstoppable. Final score: Fischer, 12 and one half, Spassky, 8 and one half. Fischer was now the undisputed world champion and the world couldn’t stop talking about it.

Why games motivate us so deeply

How could a game, a game that later wasn’t even televised, capture the world’s attention? How could a simple chess match capture the imagination of an entire generation?

Games are powerful things. Unlike real life, games have clear goals, constant coaching, and immediate feedback. There are points, winners, losers, upsets, dark horses, and reigning champions. Everything is organised in a refreshingly understandable, trackable way. Experiences are tallied into points, matches are organised into tournaments with the promise of prizes, advancement, and adulation.

Gamification, in this sense, is actually quite old. It has been practiced for generations. For time immemorial, games have taught us important skills, both technical and social. Now, however, a few game changers are using gamification to create outstanding products and drive business goals.

Related: 3 Ways Workplace Gamification Can Backfire – And How To Avoid Them

 How gamifying a business task works

In business practices, you can use gamification to help motivate employees and to understand the motivations of your customers, clients, and business partners. When put into practice, this can mean major surges in productivity and profitability. Think about it: We often have friendly competitions among team members to help motivate them to perform to the best of their ability. This is a simple gamification strategy that can be implemented in any business to a wonderful result.

Gamification, according to Yu-kai Chou, author of Actionable Gamification and pioneer within the gamification industry, is a mixture of game design, gaming dynamics, motivational psychology, user experience design, neurobiology, technology platforms, and behavioural economics. This may sound like a loose classification of complex and disparate fields, but it’s actually an adept definition of an all-encompassing philosophy on life and what motivates us to do what we do in our daily lives.

The drives that motivate us

What about gamification makes the philosophy so effective? There are eight core principles that are considered what is called the “octalysis,” a conceptualisation created by Yu-kai Chou. Basically, Chou posits that eight core drives motivate us in every facet of our lives. Not only can we use these drives in our personal lives, we can also use them in our work and business lives.

A mixture of drives can give us varying degrees of interest, dedication, and motivation. These core drives are as follows according to the octalysis: meaning, accomplishment, empowerment, ownership, social influence, unpredictability, scarcity, and avoidance.

The last three mentioned on the list can be used in negative ways to achieve participation. For example, using avoidance, or the feeling that you must act in order not to lose something can cause people to feel manipulated in the long-term. However, avoidance can be built into your motivation matrix if used properly and sparingly.

Truly, each drive has to be used with context, in the same way employing avoidance has to be monitored and managed. All these motivations can be employed to help better your organisation by finding those key intrinsic and extrinsic motivators that help you accomplish your business goals.

Gamification is the simple practice of identifying motivating factors and qualifying them through a myriad of ways.

In some cases, gamification boils down to simply analysing our motivations accurately so that we can either change them or manipulate them to better serve us. There is no better arena for this time of analysis and planning than business.

Businesses do not succeed unless we understand why they operate and what their founder’s intentions are for creating the business.

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Increasing Productivity

Wise Words From wiGroup On Building A “Wow” Company Culture

wiGroup has three underlying visions that form the basis of the business’s culture. Bevan Ducasse calls them the 3Ps.

Nadine Todd




1. Passionate people

I loved the idea of starting a business and coming to work each day with passionate people who love what they do. Working in corporate there were too many people who just wanted to get to the weekend, and I found that really sad. You go through your whole life not enjoying what you do. One of the main books I read that got me there was Richard Branson’s Screw it, Let’s do it. His whole philosophy is about fun and loving what you do.

We even have a full-time coach that everyone can access. It’s up to you to book time with him, but everyone does, thanks to a culture of self-growth and personal development. His time is fully booked. I had to build a business case to justify the hire, but I worked out that If I increased the productivity of 100 people by 10%,  you effectively have ten more people working in the business. It’s hard to put a tangible number on it, but what we’ve seen is that the productivity, attitude, leadership and personal growth equates to roughly 20% across the organisation of 150 people.

I believe that great organisations find people and make them come alive in what they’re brilliant at. There are things I don’t like or am not good at that other people love. If you’re not good at something, get the right person in. Focus on what you’re brilliant at to move the needle. But do the same for your employees. We all have aspects of the job we need to do that we don’t love, but the core of what we do should align with our passions.

2. Remarkable product

We’re passionate about building solutions that add value to people’s lives. How do we add value? We never build products for the sake of it — everything we do fulfils a purpose.

Related: Strong Company Culture Fattens The Bottom Line

3. Profit

This speaks to the sustainability of the business, which ultimately comes down to balancing people, product and profit. Just chasing profit without a focus on product isn’t sustainable, and nor is looking after people and not profit. But you can never lose sight of your people either. If you’re running a company and focusing on your product IP, you’re missing the mark — this speaks to how fast things are changing. Your IP is your human capital. That is the one thing that will give you a competitive edge over five, ten or even fifteen years. The product you have now won’t give you the competitive advantage in ten years.

This vision is completely ingrained across our team: That’s what we’re about, seeing people come alive, building amazing products, and being sustainable in terms of the profits we generate.

Lessons Learnt

1. There’s no such thing as an ‘aha’ moment

It’s not about one good decision I’ve made; it’s about the thousands of little decisions we make every single day as a team that make a business. For me it’s about the fundamentals that you buy into, and that’s people, products and profit. We’ve launched products that fail and others that are a huge success. To get through the failures it’s important to focus on a philosophy of how and what we want to be as a company.

2. Add value first

Our mindset is to add value. It’s the grit that pushes us through failure and keeps 150 people focused and doing great things. I am one of many people. I have a strong role, but I’m still one of many. When you’re looking outward at what you do for others, you stay motivated. A lot of what we do is helping a retailer understand how to unlock third party value. We will connect two brands who we believe could work well together, like a Discovery and a Kauai. Did you know that you could drive value to this retailer, and that retailer could add value to you? We all live in our own worlds and verticals, but knowledge is power. The greater your understanding of the landscape and synergies around you, the more value you can add.

Related: Starbucks Coffee Is All About Culture… For A Reason

3. Business is creativity

You need to be open and teachable and have a mindset that says ‘you’re never there, there’s always something more to learn.’ That’s how you foster creativity and innovation, by always asking what’s next, and how to make something better.

4. Never stop learning

You don’t have to read 50 books a year — two great books a year can give you incredible insights if you implement what you’ve learnt. There’s so much you can learn from the people around you too — ask questions, join networks and find a mentor.

5. Raise leaders, not followers

This is crucial. You need to find the right people, and then empower them to lead. I realised this a few years ago — if I really wanted to scale the business I needed to raise people who were leaders and wouldn’t just follow me. The top level of leadership is the ability to raise other leaders up, and that’s where we should all aspire to be. 

Related: 5 Inexpensive Ways to Create a Company Culture Like Google’s

6. Focus

This is a big one for me, and we learnt it the hard way. We were doing too much, we lacked focus and clarity. These are such powerful tools. If you can bring clarity to teams, you create a clear picture that everyone can follow. Delve into the details — what are you doing, why are you doing it, what does good and great look like, what are your timelines?

The clearer the picture, the exponentially higher the chances are of a team being successful. This includes targets. These shouldn’t be a shot in the dark — they should be unpacked, examined and clarified.

7. The best defense is a strong offence

Worrying about competitors serves no-one — it just keeps you up at night. Instead, you should be pushing yourself — how can we do this better? Keep looking for the next thing to do and improve, and then execute it properly. If someone disrupts us and I know we did the best we could and gave everything — I’ll sleep well at night. But if it’s because we became complacent and rested on our laurels? Well then, we deserved it.

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Increasing Productivity

Wasted Employee Time Adds Up: Here’s How To Fix It

Your team wouldn’t be idle if you gave them anything more important to do.

John Rampton




Employees want to be productive, but sometimes the allure of time-wasting activities is just too tempting. When that happens, it’s up to leaders to keep everyone on track.

According to research from, 89 percent of employees waste at least some time at work every day. Thirty-one percent waste about 30 minutes, but the top 10 percent waste three or more hours each day. That extrapolates to more than 15 hours per week of wasted productivity, shedding light on the immense costs associated with poor time management.

The people who waste more than half their workdays on non-work activities are far beyond the help of time management training. Their employers don’t have enough work for them, or these employees need to find new roles.

This guide is for everyone else. While occasional breaks are great for the mind, excessive time waste leads to lost productivity, lower morale and decreased employee retention. Even employees who would otherwise be high performers can get caught in time-wasting traps, so leaders need to step in before things get out of hand.

Related: Why Innovative Employee Benefits Are Your Competitive Advantage

To avoid low productivity and improve employee time management, follow these tips.

1. Set specific productivity goals

Employees – even the best self-starters – need objectives to work toward. Leaders who don’t set specific goals invite their workers to waste time. Whether it’s a sales quota or the creation of a new marketing campaign, give employees something concrete to achieve.

Don’t micromanage, but do provide consistent feedback to let employees know when they’re on the right track – and when they aren’t. People who don’t feel like they have the support of their managers are more likely to feel stressed than they are to feel motivated.

Give workers the tools they need, and make yourself available for questions and feedback; then, step back and let employees work toward the goals you helped them set.

2. Schedule tasks in chunks

The same type of work should take about the same amount of time to complete. Help employees create timelines for different types of projects so they know how quickly things should move across their desks.

Say your marketing team creates a lot of case studies to show potential clients. Help the team develop a schedule that follows projects from client interview to content development to graphic design. Determine how long each step in the process takes, then assign a deadline to each part of the larger task.

When employees understand how long projects take and how long it takes to complete each piece, they don’t have to scramble at the last minute. This steady stream of effort prevents workers from falling into a cycle of working overtime to compensate for earlier procrastination.

3. Show employees how their work affects the whole

Employees who waste time typically do so because they don’t see the point in working faster. To them, the company and their co-workers do just fine, no matter how well they do their job.

Related: Dealing With Employee Misconduct

In this case, the issue isn’t about time management – it’s about employee engagement. Keep employees in the loop about what the company is accomplishing, and tie their work to those achievements. Recognise the contributions of outstanding employees and departments. Constantly communicate the mission of the company and how employees help further that mission.

Financial bonuses for a job well done are nice, but people respond even more positively to personal praise. Write handwritten thank-you notes to employees who go above and beyond. Include employees on customer communications when they solve a problem or provide great service. The more employees see the effects of their work in action, the more motivated they become to work hard.

This is especially true when it comes to teams working together. Some employees struggle to see the connection between their work and the company’s objectives, but when they see how their productivity (or lack thereof) affects their co-workers, they feel more motivated to help their team thrive.

Employee time management has a cumulative effect. Engaged employees who get things done inspire others to follow suit. Those who have little to do (and those who don’t do what they should) bring others down. Use this advice to develop an office filled with productive, time-conscious teammates.

This article was originally posted here on

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