There’s little doubt that your employees are your most valuable resource, but they can also be the biggest drain on your time and energy. Still, managing your workforce in a way that promotes employee engagement is vitally important – and it can have a direct impact on your bottom line.
According to a report from the National Institute for Occupational Safety and Health, 40 percent of employees surveyed said that their work was either very stressful or extremely stressful, and more than a quarter reported frequently experiencing burnout at work. It’s no wonder, then, that Gallup reports only about one-third of employees are actually engaged in their work, and more than half are actively looking for different jobs – or are at least keeping an eye out for any openings.
To get the most out of your employees, you need to start by looking at the things you can control. Managing can be stressful, but by paying close attention to the culture you’re creating, you can make lasting improvements in the lives of your workforce. Here’s how you go about doing it.
1. Match the right software to your needs
You may be familiar with tools such as 15Five, but most full-service HR systems are a confusing alphabet soup. Breaking it down, there are three main tiers of human resources management systems.
Your typical human resource information system (HRIS) will allow you to manage personnel information online, along with resources about policies and procedures. A human resource management system (HRMS) is more full-fledged, adding talent management and capabilities such as performance reviews. For the most comprehensive option, a human capital management system (HCMS) does everything an HRIS or HRMS can do, in addition to tackling “capital” management.
Finding the right solution for your company will take much of the hassle out of managing your human resources, leaving more time for the kinds of management practices that actually promote the happiness and engagement of your employees.
2. Encourage employees to be well-rounded outside of the office
Well-rounded individuals are happier employees because they take time to refresh outside of work. Happier employees, it turns out, are more productive. Since the most effective leadership is leading by example, look for opportunities to volunteer in the community and show your employees how gratifying it can be to give back.
If you’re not sure where to start, organisations such as The Association of Junior Leagues International, Inc. can help connect you and your company with valuable volunteer opportunities. The organisation helps women develop core competencies like facilitating meetings, fundraising, strategic thinking and management to strengthen their overall self-worth and add value to their companies.
3. Be the wind beneath their wings
Your employees should have goals at work, whether they revolve around sales figures, client satisfaction ratings or performance review metrics. Goals can help motivate workers and keep them engaged and productive. It’s also important, however, that they have goals outside of work.
Maybe one of your employees wants to run her first 10K. You could rally the rest of the office to sign up and participate with her. If another employee is looking to lose 10 pounds, maybe you join him in bringing salads for lunch each day until he reaches his goal. Whatever action you take, show your employees that you’re behind them and support them in all their efforts, whether they’re about work or not.
4. Recognise that appreciation is strong currency
Now that your employees have goals both for their work performance and their lives in general, celebrate their accomplishments when they achieve them. Instead of handing out a vague sort of accolade like employee of the month, get specific. What did they do that you think is worth celebrating, and why should the rest of your employees take note?
Calling attention to employees’ successes is an important part of building the company culture that you want to be known for. And while handing out the occasional award is certainly important, it’s even more critical to give employees small reminders that you appreciate their work when you walk past their desk or see them in the parking lot. Employees who feel appreciated tend to work harder, according to a Westminster College poll.
5. Stop being a private eye
Trust your employees. You hired them, after all. Your employees are there to do a specific job, and they can’t perform it when they’re constantly being micromanaged. Trust your employees to get their work done, and the vast majority of the time, they will. If they constantly feel as though they’re being spied on, they’ll just become resentful and unproductive.
Know what “productivity” means. When your employees have clear deliverables, it eases both their minds and yours. Vague notions of what they’re supposed to accomplish and subjective metrics for determining success make for disagreement when it comes time to review their performance. Avoid this unnecessary burden by getting everyone on the same page ahead of time.
Your employees should be able to track their own performance, and this way they’ll have the chance to come to you if they’re running into problems.
Your employees’ work lives can be stressful, but their day-to-day lives may be as well. You can’t always control that, but what you can control is the empathy you display toward them. Empathy is an important trait in any leader, and employees will respond to it by pushing themselves for you and your company. Follow the above steps with an open, empathetic mind, and your management woes can become a thing of the past.
This article was originally posted here on Entrepreneur.com.
5 Things To Do When An Employee’s Performance Deteriorates
It can be confusing and frustrating when a successful employee’s performance takes a nosedive. Intervene effectively using these five steps.
For all kinds of reasons, even longstanding, highly productive employees can experience a performance slump at some point. The Towers Watson Global Workforce study showed that up to 26 percent of workers surveyed said they felt disengaged, and another 17 percent felt detached.
As a founder, you may not always find an obvious way to get someone back on track, but the investment of energy you would need to turn this situation around is still so much less than what would be needed replace and train a new employee.
So, the upshot is that it only makes sense to figure out what’s going on and take action. Ready? These five approaches may help.
1. Ask explicitly if the employee is okay
And find out if there’s anything that you should know about instead of assuming you understand this individual’s current circumstances and reactions. Of course, it will help if you’re already aware of his or her personal situation.
Perhaps the employee is dealing with a new and challenging circumstance that’s distracting. In that case, it can help to share your evidence: “James, I was wondering if everything’s okay. I noticed that you stopped/started doing X, and I figured I’d better check in with you about it.”
At one of my clients’ companies, when a leader touched base with a staffer who had fallen below expectations, the woman explained that her dog had died, and she was grieving. Knowing her boss cared about her helped her refocus on her work.
2. Look for signs of stress and burnout
Burnout costs U.S. businesses as much as $300 billion each year, whether the reason is employees having had to absorb too many changes or the fact that they’ve just been plain old working too hard for too long.
A longtime administrator I knew was being criticised for her negativity, her self-pacing and her avoidance of anything new. After some analysis, however, it became clear that there was more work than her team could handle. Once her team was staffed up and the new team members were reasonably up to speed, she started to recover her resilience and became more even-keeled.
3. Probe for changes in the employee’s job
Perhaps there are new problems with equipment, resources or information flows; maybe a major customer is giving the employee a hard time, or a manager is behaving differently in some way.
A CEO I work with was concerned about a downturn in an executive’s previously outstanding performance. We discussed how the employee had recently been assigned to lead a new initiative for which he did not have previous experience, although he was the best internal candidate. The CEO agreed that as soon as the new initiative could afford to pay for an experienced executive, the reassigned employee should return to the assignment where his performance had been consistently superior.
4. Describe your expectations for the employee’s performance
And talk about how the business, team or customers are affected when it’s lacking. Although up to 87 percent of employees in one survey reported by Strategy + Business said they wanted opportunities for development, only one-third reported actually receiving feedback to help them improve.
So, make sure you’re concrete and specific about both expectations and impacts. Ask what employees need from you or from others in the organisation to help them get back on track.
I had to give one senior leader excruciatingly detailed feedback, in areas from interpersonal dynamics to personal hygiene. It wasn’t pleasant for either of us, but until he was made aware of exactly what was disturbing to customers, there was no hope for improvement.
5. Provide meaningful recognition
Employees in a survey by the Cicero Group were three times more likely to choose recognition as the single factor most likely to motivate superior performance– over inspiration, autonomy and even pay.
Recognition doesn’t have to be expensive or even time-consuming. One leader I knew started using the daily standup meeting not just to review the progress of the work, but also to mention superior contributions and excellent performances. Not only did preparation for the daily meetings improve, but team members were eager to make contributions that could be noted.
In sum, even excellent performers can lose momentum or be stalled by circumstances from time to time. How to respond as the employer? Intervening early will help you feel optimistic about a positive outcome and give the employee involved the benefit of the doubt so you can demonstrate to staff the confidence you have in them and your willingness to provide support during a tough time.
Just don’t wait to do this: If you wait till you’re fed up with either the person or whatever’s going wrong, you’ll find it much harder to turn the situation around.
This article was originally posted here on Entrepreneur.com.
Managing Multicultural Teams
In this article we answer some key questions around managing multicultural teams.
Companies that have greater gender and cultural diversity, particularly at senior management level, have consistently reported higher than industry profitability – as shown in McKinsey’s latest ‘Delivering through Diversity’ report. The statistics gleaned from the report show that companies in the top 25th percentile for gender diversity on their executive teams are 21% more likely to yield above-average profits. Furthermore, executive teams that are more culturally and ethnically diverse are 43% more likely to report more favourable bottom line figures.
Whilst the findings do not directly confirm the correlation, that increased diversity results in increased profitability, it is hard to ignore the consistency comparing outperforming industry rivals. The benefits of diversity are strongly suggestive, however, managing the challenges of diversity in the workplace can be challenging. It requires leaders with high emotional intelligence (EQ) that focuses on open communication and building an inclusive culture.
In this article we answer some key questions around managing multicultural teams, including:
- What are some of the challenges of workplace diversity?
- 5 essentials to managing multicultural teams
- What is the future of cross-cultural training?
1. What are some of the challenges of workplace diversity?
For a start there is not enough diversity in the workplace. Statistics suggest that we do not have enough representation of women and, in particular, people of colour in senior management positions and even less at board level. The dearth of women and cultural diversity is a global problem and not just a South African one.
To address diversity organisations need to:
- Make a compelling case for diversity.
- Invest more in employee training.
- Expose all staff to diversity and inclusion workshops.
- Ensure that hiring, promotions, and reviews are fair.
- Give employees the flexibility to fit work into their lives.
- Focus on accountability and results. (McKinsey report, 2017)
2. Five essential to manage multicultural teams:
It is important to understand that culture is fluid. It is also common to find people identifying with more than one culture. This means that we need to be careful about making the error of cultural stereotyping. There are as much differences within cultural groups as there are between groups.
So the way to manage multicultural teams, I believe, should be no different to managing any team. If we want great teams then managers need to have the following attributes;
- High EQ
- Awareness of self (ability to self-regulate)
- Awareness of others (Skilled at relationship management)
- Be skilled communicator
- Be inspirational
- Be courageous
- Understand diversity (in all its forms)
Here are five ways to get the most out of a multicultural team:
Clearly communicate the “Why” (Simon Sinek)
It is important for leaders to clearly communicate the organisation’s vision and to ensure that the message cascades throughout the organisation. Organisations where staff are clear about their purpose and know what is expected of them, show less entropy (time spent on non-revenue generating activities). Staff also report higher job satisfaction when their purpose is clear.
Create an inclusive culture
Leaders need to create a space that allow everyone a seat at the proverbial table. Staff need to feel they have a voice and that their opinions matter.
Create a psychologically safe workplace
Employees need to feel safe to express their opinion without fear or favour. It is the manager’s responsibility to ensure that the right culture (the way things are done daily) is in place and that candid conversations are encouraged.
Allow employees to bring their ‘whole-selves’ to work
It is important for managers to get to know their employees. Managers need to make time to enquire about their lives outside of the workplace.
Create a culture of accountability
All employees need to understand the role they play in the long-term sustainability of the organisation. Employees who need support should be encouraged to ask for help timeously as their contribution impacts the whole organisation. This understanding of the individual contribution to the collective outcome should also encourage staff to support each other and discourage the creation of silos in the workplace.
3. What is the future of cross-cultural training?
The global trend is towards the need for greater cross-cultural awareness. In South Africa particularly, we are becoming increasingly aware of the legacies of our political history that continues to negatively impact the world of work.
Cross-cultural training or diversity and inclusion needs to intensify – for that we need our industry leaders to be courageous and know that increasing diversity not only makes good business sense, but that it’s the right thing to do.
For more information on online courses that help with managing multicultural teams, visit USB-ED.com.
From Employee Engagement To Empowerment
Engaged employees will go the extra mile to resolve a client’s problem or close a sale, they contribute to a culture that consistently delivers great service and they drive company growth. Here’s why.
“Engaged employees are more innovative and take the success of the company personally.”
Employee engagement is defined as an active state related to productivity and innovation. Engaged employees can be described as being fully immersed in and enthusiastic about their work. This emotional attachment means that employees will go above and beyond the call of duty. Employee engagement differs from employee satisfaction. Satisfaction can be described as being happy at work. Engagement takes employees to another level.
Engaged employees will go the extra mile to resolve a client’s problem or close a sale, they contribute to a culture that consistently delivers great service. Engaged employees take ownership, deliver on their commitments in and outside the organisation and are passionate about satisfying the customer because they own the result of their work.
Simply put, engaged employees are a prerequisite for building high performance teams within an organisation.
A recent Gallup survey on the State of the Global Workplace shows that a way to significantly increase productivity is to unleash employees’ potential by allowing individuals to identify, develop and use their natural talents so they become strengths. Employees who use their strengths on the job are more likely to be intrinsically motivated, and teams who know each other’s strengths relate more effectively to each other, boosting group cohesion.
The survey also shows that making better use of employees’ strengths requires businesses to grant workers greater autonomy to use their strengths, which requires a profound management shift in which more personalised relationships and positioning team members for maximum impact occurs.
The resulting sense of empowerment, however, benefits both the employees and the organisation. Higher levels of autonomy also promote the development and implementation of new ideas, as employees feel empowered to pursue entrepreneurial goals that benefit the organisation — that is, to be ‘intrapreneurs’.
In addition, talented managers are critical players in implementing a performance- orientated, engagement-based and strength-focused culture and aligning the leadership and employee values. This individualised approach helps great managers account for generational differences in employee expectations, in particular Millennial employees that prefer a higher level of flexibility.
Amongst the top performing companies, in any survey, 60% to 70% of employees are engaged at work. This is a clear financial incentive for leaders to take employee engagement and empowerment seriously. Engaged employees are more innovative and take the success of the company personally.
Focusing on engagement
There are a number of additional activities to help leaders succeed in employee engagement. These include: Strong visible values in the organisation, understanding and addressing employee expectations, career pathing with tailored development programmes to help employees achieve their goals, great communication tools and internal social collaboration for peer-to-peer learning and collaboration, knowledge transfer and helping the company expand the use of best practices, along with a great reward and recognition programme.
The African continent, in particular, offers companies and employees more opportunities to be involved in community improvement projects and company-wide CSI programmes, which also increases the feel-good factor in the organisation and ultimately contributes towards an increase in employee engagement.
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