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Managing Staff

How To Plan Effective On-The-Job Training Programmes That Work

On-the-job training doesn’t have to be the hassle you make it out to be.

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A company which takes pride in their employees’ professional development and provides them with the right training to expand on their roles, will quickly reap the benefits through loyal, productive employees. There is no employee who doesn’t want to learn or progress in their career. And, unfortunately, the reality is that when employees don’t have access to these opportunities, they are more likely to move on.

On-the-job training doesn’t have to be the hassle you make it out to be. What it is, is an investment.

Understanding the basics of how to plan and conduct a training course is the first step to understanding the importance behind this initiative. Not only is it beneficial to your employees, but also to the company.

Understanding the importance of on-the-job training

On-the-job skills development that includes SETA training will not only benefit your employees but it will provide your business with new opportunities for years to come. Due to economic and financial challenges in South Africa, it is important for companies to invest in programmes to keep up with competition, increase their lifespan, and keep their employees happy.

Related: 10 Ways To Make Your Employees 10x More Productive

When employees feel motivated, they perform well. For your company to invest in skills training, it means the following:

Happier workforce

According to this article, positive emotions appear to invigorate human beings. When employees feel inspired, they become more enthusiastic and loyal to your company. And, in essence, good employee commitment results in a boost in company profits.

Internal promotions

Investing in your employees means that you are promoting the need for skilled employees. An ‘always learning’ mentality contributes to a positive attitude which will take you to even bigger heights. When employees are always bettering themselves, there is no reason not to promote them and keep them satisfied during their stay at your company.

You will attract new talent

This is a no-brainer. Millennials, who are currently flooding the job market, are the ones who want to keep learning and keep changing the way businesses operate. If your company supports professional development, you will find that many people will be attracted to you simply because of that. This type of company culture shows that you want to grow people and you are willing to spend the money on building a better team.

Employee flexibility

In today’s working world, people’s job roles do not determine any other responsibilities that are required of you. Gone are the days where you weren’t able to do something because of the lack of training as today, everyone needs to be able to assist where need be. Companies need to create a flexible workforce that is capable of many things.

Issues that enhance the need for training

For business owners looking to implement a new training programme, it might be best to consult with an external training organisation beforehand. They will be able to come in, sit with your staff and successfully execute a programme that will play out according to specific employee acts and skills development legislation.

Related: 5 Mindset Changes You Must Make When Going From Employee To Entrepreneur

There are a number of reasons why employees need to be trained, including:

Lack of communication

Internal communication is one of the biggest barriers among employees and management. When things aren’t structured or run systematically, employees cannot do their jobs, and they’re not motivated to do their jobs properly when they don’t have the skills to do so. Not to mention, a lack of communication is demotivating for employees as they’re not kept in the loop of things that are happening around them. When people know what purpose they play in the bigger picture, they’ll be able to feel the value they’re adding.

Not up to date with the latest technology

Besides the skills you need to deliver a task, employees need to be up to scratch on the latest technology. Not only does this frustrate business owners, thinking employees cannot do the job properly, but it limits employees completely. Upgrades and modern technology make on-the-job training more beneficial.

Understanding your position

When employees have a proper job description, they feel more secure in their positions. It’s important for companies to be clear on employee tasks, not only to plan around their skills but to also set boundaries on tasks so that employees are not overworked.

For businesses which want to be a cut above the rest, they will understand the importance of skills development. Industries are always changing, providing an even bigger purpose for training. With the constant change in technology and trends, there will always be a reason for companies to train their staff. However, understanding the ‘why’ and then implementing the ‘how’ is always the challenge.

Here are a few tips to planning effective on-the-job training programmes that actually work:

  • Start by assessing each employee and their roles. Once you’ve analysed their positions, jot down the skills you think your employees need to be able to do their jobs better.
  • Wrap your head around the type of programme you’re going to implement. Once you’ve created a strategy around this, brainstorm the type of methods, resources and materials you’ll need. Try to stay away from self-help work, unless there is something to achieve at the end.
  • Employees will need to understand the importance behind these programmes, therefore when implemented by an external company, they cannot be avoided. If it is set up by an in-house management team, business owners need to ensure that the implementation is strong enough to keep employees engaged, enthusiastic and committed to learning.
  • Once you have completed a programme, make it a priority to include follow up meetings with staff to evaluate the outcome of the training. Usually, when employees can get involved in practising what they’ve learned, it guarantees better and more successful after-training results.

Final words

Forget the challenge and look at the benefits that skills training will provide you, your business and your employees. Skills development and training goes beyond using just the basic skills to perform a task and be a better employee. It’s about building a better future for your company and your employees.

Shannon Ash is part of the content team at performance marketing agency Rogerwilco. From inspiring company culture and growth tips to consumer behaviour and the more technical, market-related topics, she prides herself in creating content that triggers positive responses and interactions.

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Managing Staff

Why Uninsured Employees Are Bad For Business

Often businesses assume that their employees will take the necessary steps to insure themselves, but in reality, many people don’t. By covering your employees you’re not just insuring their financial futures if something happens, you’re covering your business too.

Anthony Miller

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Entrepreneurship is not for sissies. It involves dreams and risks. Cash flow is crucial and often thin on the ground, as owners juggle the challenges of overheads and growth. An entrepreneur or SME owner cannot fall back on the financial cushioning that is characteristic of much larger corporate businesses.

That said, as an entrepreneur have you ever thought what would happen if one of your staff members were suddenly unable to provide for their families due to death or disability? Would their family be left destitute? Would you as a business owner feel obliged to contribute to cover funeral costs and offer support to the family concerned?

If so, you should be considering a group life policy as the financial and emotional strain on the business can be significant. Group cover is generally far cheaper than retail cover. In many cases, employees can even cancel their individual cover and, in so doing, save a significant amount of money.

Recognising both the need and the opportunity, our business, Simply Financial Services, recently introduced an online Group Cover product. These are our top five questions asked by business owners when considering employee benefits.

Related: The Simple Way To Pay Wages When Your Staff Don’t Have Bank Accounts

1. Why is group life cover better for my employees than their retail alternatives?

Group life insurance holds numerous benefits for individuals. First, since the employer pays the premium, persistency is typically better and dependants are more consistently protected. Second, the cost of group cover is often far lower (for equivalent cover) than the individual could get directly. Third, better cover may be provided for people with impaired health. And finally, waiting periods are often waived or shortened. We’re convinced that good value group cover is a net positive investment for a company.

2. Is group life cover affordable?

Group life cover starts at very affordable levels. Meaningful cover can be obtained from about R49 per employee per month. Also, there are ways to structure the payment of premiums in such a way that it becomes part of your employees’ total remuneration package. You may for example want to structure it so that the employee makes a contribution, which is matched by the business.

Affordability is obviously important to SME owners and entrepreneurs. Costs need to be weighed against benefits both in terms of increased loyalty and job satisfaction from employees, and the potential cost to the business if a key member of staff is disabled or dies.

3. What does group life cover typically include?

Cover varies a lot from provider to provider and ranges from very simple funeral policies to very complex death and disability cover. Cover can be a multiple of annual salary or a fixed amount of cover for both life and disability, and a fixed amount of cover for family funerals. You should look out for the following when selecting your product:

  • What’s included in the cover? What benefits does it include? In our view, you should look for a product that provides good value protection products (eg. life, disability, family funeral). This caters for as wide a range of scenarios as possible. Be careful you don’t end up with a bundle of value added services (eg. free airtime) and very little life or disability cover.
  • Free cover limits. Is there a guaranteed amount of cover (the ‘free cover limit’), up to which your employees are covered for death and disability from both natural and accidental causes (full cover), irrespective of employee numbers?
  • Waiting period. How long would you have to wait, from when you take out the policy, before your employees get full cover, rather than just accidental-only cover?
  • How does the price compare with your alternatives — both group and retail — and how are premiums likely to change over time?

Related: 11 SA Entrepreneurs on What They’ve Learnt About Managing Staff

4. What’s hidden in the fine print?

It’s really important to check the fine print, to ensure there are no nasty surprises when there’s a claim. Many providers have complex policy rules and documents, and SMEs only discover the details when it’s too late. A good barometer is to look at how simple and transparent the sign-up process is, and how user-friendly the policy documents are.

5. What provider should I choose?

Make sure your insurance provider has a reliable track record, and is underwritten by a recognised insurance provider. There are a lot of fly-by-night players out there and you need to ensure that the policy you are buying has the backing of established and well-recognised market players. You need to be confident that your insurer can be trusted to pay when it comes to claim time.

6. How do I go about buying and administering the policy?

Traditionally, brokers have sold group life policies and provided admin support to their clients. Since quite a lot of work is involved and commissions are limited, brokers have not typically been available to SMEs. As such, there is a long tail of SMEs who don’t have group life cover and their employees are at risk. Fortunately, there are now options available that allow SMEs to do it themselves online and for brokers to serve SMEs cost-effectively.

You need to decide whether you want the peace of mind of working through a broker or the speed, control and convenience of doing it yourself online.

In conclusion, we believe group life insurance offers much value and peace of mind for SMEs. While many South Africans have funeral cover, very few have life or disability cover.  As an SME owner or manager, you can show you care by taking a policy for your employees.  Not only will you probably save money relative to an equivalent retail product, you’ll be amazed at how much your employees will appreciate your care and generosity. And you’ll be able to sleep easy, knowing their families will be taken care of if they die or become disabled.

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Managing Staff

Day Zero And Your Employees – What An Entrepreneur Needs To Know

With Day Zero pushed out to 2019, entrepreneurs in the Western Cape are still left with one concerning question: “What will happen to my business should the water supply still run dry?”

Jose Jorge

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Depending on their reliance on municipal water, entrepreneurs could potentially find themselves without the ability to generate revenue in the absence of water. During this time, they will still be expected to pay staff a salary, creating a potentially untenable situation for certain businesses.

It is imperative that entrepreneurs in the Western Cape region start early discussions with their employees to find possible solutions that can be implemented should Day Zero actually hit. CDH provides the following possibilities to consider:

To pay or not to pay, that is the question

The duty of the employer to pay remuneration continues as long as the employee tenders his or her services. This is also the case where an employee is prevented from working, due to an unanticipated or unpreventable act such as a natural disaster.

Related: SME Survey: Day Zero Warning Hits SMEs Hard

An employer would have to pay its employees that tender work even if it cannot provide them with any work. Fortunately for employers, labour law recognises certain measures that can be taken to minimise this burden. The two most common are short-time and the temporary suspension of payment of remuneration. It is also important to note that these two measures can only be implemented if all parties concerned have agreed to it.

Short-time is a system of work that is used for periods when there is little or no work. The system recognises that paying an employee for periods when he or she is not working places undue strain on the financial position of the employer and the employee.

Employees may either agree to short-time in a contract of employment, or an employer may enter into a collective agreement regulating short-time with a union representing the affected employees.

A temporary suspension of payment of remuneration may be implemented when there is some prospect of the work situation improving in the near future and the employer being able to provide the employee with work. This may be implemented as an alternative to a dismissal.

Where there is no agreement to these alternatives an entrepreneur will have to engage with his or her employees, explain the company’s position and attempt to secure an agreement in this regard. If an employer is unable to do so, he or she may have to consider retrenchments.

Can you retrench employees as a result of Day Zero?

This is a difficult question. An employer will have to consider whether employees’ inability to work will be for a prolonged period.

There is no way of knowing how long a drought will continue. With the unpredictable effects of global warming, the weather has become increasingly difficult to forecast. The World Wildlife Fund anticipates that if the Western Cape region receives the same rainfall pattern as last year, the drought will continue for six months.

Related: Why Innovative Employee Benefits Are Your Competitive Advantage

The Labour Relations Act, No. 66 of 1995 allows an employer to retrench employees for ‘operational requirements’. Operational requirements are defined as requirements based on economic, technological, structural or similar needs.

In order to establish that an ‘operational requirements’ dismissal is substantively fair, an employer must determine that genuine operational requirements exist. If the anticipated consequence of the drought is that a business may not be able to continue with its operations – without access to municipal water – this would constitute an operational requirement.

In conclusion, CDH advises entrepreneurs in the region whose business is heavily reliant on water to consider entering into working arrangements with their employees for the duration of the drought. This will ensure that the entrepreneur and the employee are both in agreement regarding available options should Day Zero occur. It will also help provide a sustainable alternative to retrenchments.

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Managing Staff

10 Corny But Undeniably True And Inspiring Quotes About Teamwork

As Michael Jordan said, “Talent wins games; teamwork wins championships.” He ought to know.

Blake Snow

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With two games remaining, my daughter’s soccer team is in second place. They’ve won nine games and lost only one – to the team in third place.

Although that team doesn’t not have as many star players as our side, they beat us on the admittedly widely held but elusive principle that sharing the ball leads to more goals (and better defense) than impressive dribbling or individuality.

In other words, their 11 played better as a team than the three remarkable players on my daughter’s team. Granted, the third-place team probably dropped more games than we did because playing as an effective team in consecutive games is harder to do. After all, it’s easier for a few great players to show up to every game (as we have mostly done) than a reliable team.

Related: 7 Team Building Ideas To Create An Engaged Team

In any case, my daughter’s “club” will square off against the first place team this weekend. I suspect they’ll lose unless they listen to Michael Jordan: “Talent wins games; teamwork wins championships.”

The same is true in business and life in general.

If we want to “win championships” in both of those, we have to get others involved, pass more, risk failure, allow teammates to learn from their mistakes by letting them commit them and putting the needs of the group above our own selfish aspirations.

To that end, I encourage you, my daughter’s soccer team and everyone else interested in winning to consider and internalise my 10 favourite quotes on the importance of competing as a team. Some are a bit corny. All are true.

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