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Start-up Advice

How To Start Your Business With No Budget

Get this right, and you’ll self-fund your business as well.

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So, you want to start a business. Let’s assume that you have a great idea for a product or service that you would like to bring to market but don’t have any money for it. Here is a step-by-step guide to get you from idea to launch with limited funds.

STEP ONE: MARKET RESEARCH

We need to determine whether your product or service will sell and the only way to determine that is to do some effective market research. This market research must not only convince you, but others as well, that your idea is workable, solves a problem and that there is a place for it.

How to research your market

The first thing you should do is prepare what I call a marketing map.

  • You do this by writing your idea for the business down in the middle of a piece of paper and then drawing at least four arrows from your product and attaching names of potential customers or groups of customers at the end of each arrow.
  • If you have more than four potential groups of customers, add additional arrows to your drawing. This exercise really focuses you on determining who your market is. Let’s assume you are selling cricket equipment. Your four arrows could then be the general public, schools, other sporting goods shops and exports.

Once you have identified the various marketing sectors you can then prepare a market research action plan for each one and later you can specifically aim your marketing at each particular sector. This is a useful way of thinking through your business and you will gain a lot of information simply by doing this exercise.

Start your market research by:

  1. Writing down what you know about your product. Include industry, major players, special niche and so on.
  2. Google what you can and make notes. If your market is local or for a specific geographical area you can gather information from local associations, such as the chamber of commerce, and you can get out there and ask questions directly to your potential customers.

Market research is a very important part of your process — don’t assume that you know everything about your market, the competition, or your potential customers. While you do your research you will realise that there are many gaps.

Your market research should focus on several key areas, with the following being the most important questions you want answered.

Related: Why You Shouldn’t Quit Your Job To Start A Business

Product

Ask yourself:

  • What problem does this product solve?
  • Why do my customers from the identified groupings need it?
  • What differentiates my product from what is already available?
  • What are the features of my product that make it special or unique and will make people want to buy it?

Customers

  • Describe your customer — age, gender, education, income category, location, other factors about the customer.
  • Do this for each grouping as per your marketing map.

Competition

  • Identify them and gauge their specific strengths.
  • Do a product comparison.

Critically, your competition has the jump on you as they have an established market. You must go out there and take market share from them. Most importantly, you must get the message out that there is a new game in town. That is not an easy thing to do without money.

Ask yourself:

  • Can you do most of your marketing over social media?
  • Do you need to establish a website?
  • Can you market it through associations or professional networks?
  • What about your brand? It may be worth joining the increasing number of small business associations who, for a membership fee, will assist you with your business.
  • Check out all your options bearing in mind that you must advertise as effectively as possible with limited available funds.

The following represents a basic market research checklist, which should keep you focused and on track. You should keep in mind your customer groupings from your marketing map when drawing up the research.

Market Research: Basic Checklist

1. What industry body exists for your industry?

What information on your market is available from that body.

2. Is there available data on your industry?

Can you get this information from Stats SA, Local Government SA?

3. have you identified a gap or opportunity?

This needs to be confirmed by contacting potential customers and asking them directly about their need for the product.

4. Understand your customers:

This helps to decide on pricing and builds relationships, which increases sales and loyalty.

5. You need to profile your customers:

Describe your customer by characterising them, their spending habits, why they need the product, their location and behaviour.

6. What questions do we ask our customers?
  • Where are they located?
  • Do they already buy the product or service?
  • Do they have a budget?
  • What are their ages and interests?
  • Are there seasonal trends in their buying patterns?
  • Why would they consider buying from you?
  • Would they refer your product to others?
  • Ask them for feedback on your product.
  • Use social media for feedback.

The above should be set up in a scorecard.

7. Is your business location close to your market?
8. You must research suppliers for:

Quality, availability, price, terms, reliability.

Compare using these criteria.

9. Assess your competitors:
  • What is their market share?
  • Assess the quality of their product.
  • Why would customers change?
  • Can you get enough market to be profitable?
10. Social media

Social media is very powerful, and you can get a lot of information from searching the Internet.

STEP TWO: PRICING

opening-a-businessThe price at which you sell your product can be key to your success. Pricing is a very important part of your business.

Remember that:

  • The customer must be happy that he is getting value for the price he is paying, but also, that you, as the business owner, are making sufficient margin to cover your overheads.
  • Therefore, the selling price of your product, less the cost price of that product, known as the gross profit or margin, must be large enough to cover your expenses such as advertising, rent, salaries, travelling expenses etc.
  • If the margin is not high enough you will go out of business because you will have negative cash flow.
  • Not only do you need to make sufficient margin, but your price has to be attractive to the customer and must be competitive.

What is the next step once you have determined that, according to your market research, your product solves a problem and is something your customers want? You need to determine how you are going to go about starting your business and an important question that needs to be answered is, ‘how much money do I need?’

What do you need the money for?

  • Develop the product
  • Source the product — perhaps imported goods
  • Pay for infrastructure
  • Operational costs.

This information goes hand in hand with determining your price point. The best way to determine how much you will need is to prepare a business plan.

Related: Register A Company In South Africa

STEP THREE: YOUR BUSINESS PLAN

your-business-planAnyone who is serious about starting their own business needs a business plan. The business plan is the most informative document you will produce, and it will be the basis for everything you do within your business. I don’t buy into the concept of one-page business plans. The idea of a one-page business plan is to keep you agile — you need to look at your plan as a living, breathing document, and not as a huge file on a shelf gathering dust.

There is no business plan that ever met the market and didn’t need to be adjusted. However, it’s essential for you to do the work for a full business plan. You can then distill it into a one-pager to keep you on point — but keep going back to the full plan.

You need to thoroughly research and test the elements of your business, before embarking on operations. Your business plan must be robust enough to stand the rigours of testing.

You need to have:

  • Researched your product
  • Tested the market
  • Calculated the cost of the required infrastructure
  • Determined the price barriers
  • Understood the profitability
  • Calculated how much money you will need to start and run the business.

It’s important to understand that a business plan is not prepared specifically to meet the needs of potential stakeholders such as lenders or investors, but is your guide and enabler. It should cover all the key parts of your business and should be amended and updated as the business grows, or circumstances change.

Related: Business Plan Format Guide

The simple checklist alongside will help you to ensure that you cover all the steps in building your business plan.

It’s not easy to start any business and much harder to do so if you have no money. However, if your business plan is sound you will be able to obtain interest in your business. In most instances it requires a determined mindset with the eye on the medium term. It’s also a blessing in certain instances that money is not readily available, as it allows you to start slowly and have more of an understanding of what is required to succeed. Once the business becomes profitable you can scale it up.

CHECKLIST FOR A BUSINESS PLAN
Executive summary
Business objectives and vision
Business description
Target market
Infrastructure
Product or service
Legal entity
Location of business premises and market
Website
The business vision
What product or service
To whom are you going to sell
What is the benefit for your customer?
What are your unique selling points/differentiators?
Distribution
After sales service
Gross profit margin
Protection of your intellectual property or brand
The market
Who is your target market?
Where is your target market?
Why do they want your product?
Who is the competition?
What is the price and is it affordable?
What quantities can be sold?
 Is this a cash or credit market or both?
Infrastructure and staffing
Physical
Paper
People
Marketing plan
Suppliers and their terms
Funding the business
Capital expenditure
Purchase of raw materials
Office equipment
Operational overheads
Financial information
Cash flow
Budgets
Income statement
Balance sheet
Accounting and IT considerations

Related: 6 Resources For Start-ups Looking For Funding

STEP FOUR: FUNDING

How do I go about finding money to start and run my business? You are satisfied you have a good product that will provide value for your customers.

Your best option would be to:

  • Persuade a customer to give you an order on terms that are very favourable to you. If we refer to our marketing map, our product was cricket equipment and we had determined four customer groupings. One of the groupings was the schools market
  • It would be an idea to approach them individually as to whether they would be prepared to buy from you. If you get a positive reaction, you could put orders together and offer them collectively or individually, a really good deal with perhaps some free articles, or major discounts in return for them paying you upfront or providing you with a deposit.
  • You would then use the upfront payment or deposit to obtain the product and, if you have got your pricing right, cover your overheads for a period of time.

In summary, you need to get an order that will enable you to get the business off the ground and running.

Do this by:

  • Approaching potential customers with your product.
  • Potential customers could also become investors.
  • Keep pressing — you are going to get many no’s before anyone gives you a yes and you may only need one yes to get your business off the ground.
  • What you want to do is structure the terms of the order in such a manner that you are able to buy or produce your product.

Other ideas would be to stay in your current employment and save until you have sufficient money to start the business. You could in the meantime still try to source orders and sell without owning physical infrastructure.

Try to get a supplier to give you extended terms for your first few orders to ensure you get your business started. Suppliers need to get their stock out there and may, under certain circumstances, be prepared to help.

Explore the possibility of crowdfunding, which allows you to take your product to the masses and if they like it, they will wish to invest. The biggest advantage of this is that you remain in control.

If you fail to raise finds via any of these methods, you can resort to more traditional methods.

Finding an investor

This assumes that you would be prepared to give away a share of your business in return for funding.

To find an investor, you need to do several things:

  • Make a list of the players in your industry.
  • Is your product in direct competition with theirs or could it complement their range?
  • Approach each one of them to see if there is any interest in your product.
  • Make a list of equity investors who may wish to invest in your business — these are players who will want to invest to make money from their investment and then exit your business.
  • You will need formal documents, such as a business plan and the back-up detail for them to even consider investing. By giving away a share of your business, you will lose a certain degree of control and you may be required to do more formal and onerous reporting than you would have reasonably considered.

Related: How To Start A Business With (Almost) No Money

Finding a lender

Your other option would be to borrow money. This means that you will need to pay interest and that you will need to ensure your business can make the loan repayments.

To find a lender:

  • Make a list of banks
  • A list of government and quasi- government institutions
  • A list of relatives and friends
  • Note that you will need all the formal documentation referred to above
  • Should you approach a relative or friend be aware that this can be dangerous to your relationship. Ensure that everything agreed to is in writing and that both parties are clear about expectations.

GETTING STARTED

You can start a business with no capital. If you follow this framework, you can gain an enormous amount of knowledge about your product, your market and your competition, as well as what it will take to run a successful business.

As the business owner, you must realise that running a business is a marathon and not a sprint and you may suffer many hard knocks on your way to success.

I am Jon Harding, a Chartered Accountant and have been in the education sector since 2000. I have a love for writing training courses and I have covered various topics such as credit control, how to buy and sell businesses. My real focus is in two areas, being Financial Literacy and Entrepreneurship. I have written a course for entrepreneurs which provides aspirant business owners with all the information, thus giving them the best opportunity to be successful. I can be contacted at jon@financialpassport.co.za.

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Start-up Advice

Put On Your Wellies: It’s Time To Wade Into Risk

Entrepreneurs aren’t all leaping into the unknown like lemmings off a cliff, but they do need to consider it…

Chris Ogden

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You’ve had a great idea. You’ve looked into its development. You’ve recognised that it has potential beyond just what Auntie Mabel and Mike From The Grocer think. And you’ve clearly nailed a pain point that can make money. Now it is time to take the risk of running with it.

Every big idea comes with risk. You can’t step out into the world of entrepreneurial thinking and business development without it. Your idea may fail. It will also be time consuming, demanding, hungry for money, and hard work. It is unrealistic to expect that your project will leap out into the world and be an unmitigated success.

It is also unrealistic to assume that it isn’t worth taking this risk.

There are steps that you can follow to ensure that your risk is managed so you aren’t blindly leaping off that cliff…

Step 01: Do your research

No, canvassing your neighbours, friends and family is not doing research. You need to know that your idea will appeal to a broad market and that it will have significant legs. This may sound like daft advice, but you would be surprised how many people think an idea will take off just because Susan in Accounting said so.

Step 02: Understand the costs

Projects are hungry for money and investment. Realistically work out your budgets and how much it will cost to take your project off the ground and then stick to it.

A calculated risk is a far better bet than one that shoots from the hip and hopes for the best. You can also use this as an opportunity to draw a clear line under where you will stop investing and end the project. If it keeps eating money and isn’t getting anywhere with results you need to be able to walk away.

Step 03: Know when to walk away

As mentioned before, this can be defined by a line you’ve drawn in the proverbial sand (and budget) but no matter where you draw this line, you have to stick to it. Often, when time, money and energy have been poured into a project it can be incredibly hard to walk away.

You think ‘but I have put so much into this, just one more’ and then it gets to a point where the ‘just one more’ has taken you so far down the line that walking away feels impossible. Leave. Learn the lessons. Apply them to your next project.

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Start-up Advice

Mind The Gap

The entrepreneur’s guide to finding the gaps and building the right solutions.

Chris Ogden

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Innovation may very well be the key to business success but finding the gap into which your innovative thinking can fit is often a lot harder than people realise. Some may be struck by inspiration in the shower, others by that moment of blinding insight in a meeting, however, for most people finding that big idea isn’t that simple. They want to be an entrepreneur and start their own high-growth business, but they need some ideas on how to find that big idea.

Here are five…

1. Network

It sounds trite but networking is actually an excellent way of picking up on patterns and trends in conversation and business problems. The trick is to note them down and pay attention. Soon, you will find patterns emerging and ideas forming.

2. Look for pain

Just as networking can reveal trends in the market, so can spending time reading. The latter will also help you find common business pain points. These are the touchpoints that frustrate people, annoy business owners, affect productivity, or impact employee engagement.

Be the Panado that fixes these pains.

3. Luck

luck

This is probably the most annoying of the ideas, but it is unfortunately (or fortunately) very true. Luck does play a role in helping you capture that big idea. However, luck isn’t just standing around and random people offering you opportunities. Luck is found at networking events, it is found in research and it is found in conversations with other entrepreneurs.

4. Luck needs courage

You may have found the big idea through your network, a pain point or pure blind luck, but if you don’t have the courage to take it and run with it, you will lose it to someone else.

Being bold in business is highly underrated because most people assume that everyone is bold and prepared to take big leaps into the unknown. However, not all brilliant entrepreneurs were ready to throw their family funds to the wind and leap into an idea – they were courageous enough to figure out a way of harnessing their ideas realistically.

5. Pay attention

This is probably one of the most vital ways of finding a gap in the market. Often, people are so busy that they don’t really pay attention to that niggling issue that always bothers them on a commute, or in a mall, or at a meeting. This niggling issue could very well be the next big business opportunity. Pay attention to it and find out if that issue can be solved with your innovative thinking.

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Start-up Advice

5 Things To Know About Your “Toddler” Business

As you navigate this new toddler phase of your business, here are five things to bear in mind.

Catherine Black

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Ah, toddlers. Those irresistible bundles of joy bring a huge amount of energy, curiosity and fun to any family – but there’s also frustration and worry that comes with their unpredictability, as they grow and start to become more independent. If you own a business and it’s successfully past its “infancy” of the first year or so, it’s likely it will also go through a toddler stage of its lifecycle.

Pete Hammond, founder of luxury safari company SafariScapes, agrees with this. “Our business is now three and a half years old, and we’ve found that we’re not yet big enough to justify employing a large team of people to handle the day-to-day admin tasks, yet we still need to grow the business as well,” he says. “As a result, our main challenge is finding the time to step back and see the bigger picture. Kind of like when you are raising a busy toddler and you spend most of your time running after them!”

As you navigate this new toddler phase of your business, here are five things to bear in mind:

1. This too shall pass

Everything in life is temporary – and that goes for both the good and the bad. It’s as helpful to remember this when you’re facing the might of a toddler temper tantrum, as it is when you’re facing throws of uncertainty in your business. If your new(ish) venture is going through a rough patch in its first few years, it can be easy to think about giving up – but don’t. As long as you have an overall big idea that you believe can add value to your customers, keep pushing through the rough parts until you come out the other side.

2. Appreciate what this phase brings

The toddler years mean that the initial newborn joy is officially behind you. But these small humans also bring their own kinds of joy, as you watch them learn new skills, say funny things, and give affection back to you. While your two-year-old business may not hold the same exhilaration for you as it did during those first few months, there are now different things to appreciate about it: Maybe you’re expanding your product range, or employing new people who can take the workload off you.

3. Establish boundaries

Toddlers thrive on boundary and routine – and your toddler business will too. As it grows into a new phase, try and establish limits in terms of the type of clients you want to work with and the type of work you’ll do. It’s also a good idea to make a decision about the hours you’ll work and when you’ll switch off, which will help you establish a good work-life balance.

4. Take a break

Every parent with a toddler needs a break every now and then, even if that means a walk around the block (on your own!), a dinner out with friends, or even a few days away. The same is true for a demanding small business: every so often, remember to take time out to rest properly, where you switch off your laptop and completely unplug. You’ll return much more inspired and resilient to deal with the everyday uncertainty that it brings.

5. Give it space to make mistakes

While the unpredictability of a young business can be stressful and tiring, it’s also a time for trying new things without the risk of huge consequences if they don’t quite work. After all, it’s much simpler to change your USP if you’re a small business employing a few people, rather than a big company where 50 people are relying on you for their salary, or where you’ve received a huge amount of investment capital. While you may fail in some of the things you try with your business (in fact, this is almost guaranteed), see it as a toddler that’s resilient enough to pick itself up, dust its knees and keep moving forward.

During this phase of business growth it’s also essential to have the right type of medical aid cover. There are medical schemes such as Fedhealth which has a number of medical aid options and value-added benefits to ensure that your health and wellness is taken care of too. After all, the healthier you and your staff are, the more productive your business will be – during the toddler (business) stage and beyond.

While this phase can be frustrating, it’s a sign that your business is growing and adapting, rather than remaining in its infancy, and that can only be a good thing! So embrace the difficulties, learn from them, and watch as your business strides forward confidently into the next exciting phase.

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