The secret to success is to structure the marketing letter so that it immediately capturers the reader’s attention.
Before you start writing the introductory paragraph to your marketing letter create a short, powerful headline to grab the readers attention.
Put yourself in the customer’s shoes as you write. Your opening paragraph is the most important of the letter and it needs to demonstrate that you understand your target market. If you don’t, you will probably lose a potential client.
Describe the special features and benefits of your product or service in the next paragraph. In other words, explain how the product or service is extraordinary, essential or valuable.
In the marketing letter provide background including your personal experience, as well as details or specifications about your service, product, and company.
Endorsements are very useful and a powerful marketing tool because they establish credibility. List several short, enthusiastic testimonials that reinforce the features and benefits you have listed.
Ask your readers to take action. Potential customers won’t know what you want unless you tell them what to do next. If you want them to call you, visit your website or arrange a meeting, explain that in the letter and provide all your contact details.
How to grab the reader’s attention
Getting back to the fact that the introductory paragraph is the most difficult and important element of any marketing or business introductory letter, these opening lines can be used to get the reader interested from the start.
- I was impressed by…
- I found what you said about …
- I’d like to speak with you about…
- I’d like to meet with you…
- I’d like to introduce…
- [Company Name] has a solution for…
- [Company Name] now offers…
- [Company Name] programme/offering/products/services/etc will/enable/offer/provide…
- Recent events…
- Recent improvements…
- Recent news…
- A recent survey….
- For a limited time…
- Companies like yours…
- It is now easier than ever before to…
Never write a long, wordy letter. Make sure the letter is fresh, to the point and easy to read. Check spelling and grammar before you release the document. Get another person to proof read it so that you can be sure it is error free. Professionalism is crucial.
How Do I Create A Content Strategy?
A content strategy is not simply a spreadsheet outlining what blog post you’ll be posting when (that’s an editorial plan). A content strategy is knowing why you’re creating content, who it’s going to come from and how it’s going to benefit your target audience.
Having a strong content strategy in place before you produce the content itself will ensure that you save time, save money and see real results for your company and brand.
Here’s how to go about creating one:
1. Look at your business goals
You can make the most beautifully shot video in the world, with huge viral reach, but if your goal was increased sales and the video didn’t generate a single extra sale, then what was the point?
We recommend: 5 Ways to Improve your Content Strategy Using Video
Consider whether you want to use content to increase brand awareness, engage with customers or generate sales. And then create your content ideas to suit this specific goal.
2. Consider your target market
To develop effective content you need to place yourself in the shoes of your target market.
Are they a new mother looking for helpful articles on dealing with toddler temper tantrums? Or are they a CEO concerned with cutting business costs?
Imagine what they would find useful, informative or entertaining and then produce content like that.
This is also worth bearing in mind when it comes to SEO: What common terms will they be searching for on Google? Incorporate those into your content, but only where they fit naturally.
3. Look at frequency, format and tone
What are your resources like when it comes to producing content? If you have someone devoted to the task then you may be able to produce a new piece of content a day, but if someone is doing it as a side job, then one a week is more manageable.
Don’t produce work that’s of a lower standard – rather produce fewer pieces, but do them properly. Also think about what format your content will be in.
Will your audience respond well to videos? Blog posts? Infographics? Finally, consider your organisation’s tone or voice and ensure this remains consistent through everything you do.
4. Ask the right people the right questions
Most businesses have plenty of sources of educational and entertaining content, but few know how to get this information out of their employees.
Ask an actuary about the products they’ve developed and they’ll soon wax lyrical about what they do in a way that is seldom communicated to your target audience.
Ask your product managers about new trends in the industry and chances are they’ll get extremely excited about something on the horizon that your target audience would love to know about.
Extracting this information is about asking the right questions and the best way to do this is often face-to-face.
We recommend: Content Marketing Strategies You Can Steal
5. Make a calendar
Once you’ve formulated your strategy, you can then start working on your editorial or content calendar. Add in deadlines, assign people responsible for each task, allow time for approval of content, and lock down ideal publishing dates.
Have meetings regularly with key stakeholders to discuss new ideas, who’s doing what and how the process is moving along.
Above all, be adaptable as you learn what sort of content your audience is engaging best with, so that your content strategy is continuously improving.
How can I use website copy to convert prospects into customers?
You spent heaps of money on designing your new website but it’s still not an effective sales tool. Here’s how to use web copy to convert potential customers into actual ones.
We all know that consumers are time poor these days. And consumers of digital media are even more so.
If you want people to engage with your content and eventually purchase your product or service, the way in which you present your information online needs to be carefully considered.
Here’s what you need to think about when it comes to copy on your website:
1. Put the customer’s needs first
You employ a very detailed philosophy when designing your products? Consumers don’t really care.
Your website should not focus on how amazing you are, it should focus on what benefits you can offer your potential customers and what problems you can solve. So do include your company philosophy on your About Us page, but don’t make it front and centre on your homepage, for example.
2. What makes you different?
If you’re in a competitive industry, you need to emphasise what sets you apart. Maybe it’s your award-winning customer service, or your years of industry experience, or your unique approach to sourcing products?
Make this the focus of your copy so that it’s very clear why a potential customer should choose you versus another competitor.
3. Contact details
I see so many websites where the contact details are placed only on the Contact page, or written in a very small font way below the fold.
It needs to be ultra simple for people to contact you, so make that phone number or email address clearly visible on the homepage – or even better, somewhere in your main navigation that then displays on every page of your site.
4. Calls to action
Consumers need to be told what to do. Write about how great your product is and then follow it up immediately with a sentence telling them exactly what action to take: Need more info? Call us on xxx (phone number) or fill in the contact form below.
5. Use short sentences and simple words
Long rambling sentences lose the reader – short punchy ones work better. The same applies to words, so use simple ones as often as possible. Remember that simple doesn’t mean unsophisticated.
Think of Google and Apple, two of the world’s biggest brands. They use a simple and direct tone that still communicates their offering perfectly. Also check your tone: write as if you’re chatting to one person and you’ll immediately engage the reader.
6. Get specific and paint a picture
If you’re selling a sailing holiday in Croatia, don’t tell them that the waves are blue and beautiful. Describe the smell of the ocean in the air, the feeling of the sun on your skin and the taste of the fresh sushi caught on a nearby boat.
You can sell something much more easily if you get very specific and evoke an emotive reaction in the person reading your words.
7. Use formatting
No one likes long reams of text – you’ll lose their attention and a possible sale. Break up your copy so that it is easily readable by using bolding, bulleting and separate paragraphs.
8. Limited sales offers
Reserve space on your homepage where you can include blurbs about latest offers or special promotions.
This will keep your website fresh and allow you to capitalise on potential customers who may be interested in these offers, by encouraging them to click through and stay on your site.
How does the content in my email signature affect my brand?
How do your make your email stand out from the clutter?
The world of communication is an ever-evolving one. We’ve gone from communication with cave paintings and pictograms, to expressing ourselves with words and the alphabet, and now with technology thrown in there – the communication mix has evolved into something incredible.
The most notable mix would be the combination of writing the traditional letter and telecommunication; in the form of email. Just like every other development within the communication space, this created the opportunity for people to interact with people in different provinces, countries and continents all across the globe, all at a click of a button – instantaneously.
According to the Radicati Email Statistics report, there were about 100 billion emails sent out daily in 2013.
In 2013, the majority of email traffic comes from business email, which accounts for over 100 billion emails sent and received per day. Email remains the predominant form of communication in the business space. This trend is expected to continue, and business email will account for over 132 billion emails sent and received per day by the end of 2017.
Copyright Ó April 2013 The Radicati Group, Inc
If you think about those numbers, you’ll realise that every email counts; every piece of communication from you needs to stand out from the clutter. The question then is: how do you stand out from all the mails being sent? Another important element to bear in mind is the way you brand your email and your email signatures.
The way you engage over email, and most notably your email signature, communicates more about your brand than you realise, which is why it is essential that a lot of thought goes into the brand and persona your emails and email signature, portray.
Here are a few tips to help refine your approach:
- Make sure that you begin your mail with a polite greeting. Just like when you meet someone you greet them, email shouldn’t be any different. This, for some, is the “first impression” if you have not yet met the person on the other side of the email.
- Spelling – probably the most important part of any letter/email. Always check that you’ve spell checked your mail. People will not take you seriously if you spell their name, or any other word wrong. Attention to detail such as this is important.
- Type clear and complete sentences. Don’t type random phrases, slang or short codes. This lends to ineffective communication.
- Email signature – make sure that your email signature has all of your contact information. Think of it as your digital business card when you aren’t able to give one to that person. You’d ideally want them to have all your information so that you can be reached.
- Once you have those contacts in your signature, you can look at the social media links that you could add to your email signature. These have become the next best form of communication in the digital era.
- If your industry allows, you could opt for a really cool email disclaimer. Most disclaimers are formal (with not much personality) and I bet hardly anyone ever reads them. But, if yours can catch someone’s attention, they will read it, and it will show the effort that went into making it stand out.
- There are great email service providers that also allow you to brand your signature, both the top and bottom. Just like you would open your email with a pleasant greeting, opening it up with a cool graphic, call to action or anything relevant to your business.
- In this day and age, everyone is communication on their phone or tablet. Make sure that you try and have an interactive signature that a person can click on links within your signature. There is nothing more frustrating for a recipient then a .jpg signature that you can’t click directly on details, and where they have to memorise information that you could have simply clicked on, especially with the advancement of smart devices and their touch ability.
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