Knowledge and preparation are requirements for success in the property and real estate industry. If you do not have skills in this industry, get some experience in the business first, such as working for a management company to learn the ropes.
Prepare a business plan
Before starting any business venture, a business plan is vital. One of the reasons that having a business plan is so important is that it will help you consider all the details of your business. As you are working on your plan, you will probably find that there are many aspects of your new business that you have not considered.
For more information on how to write a comprehensive business plan, read Entrepreneur’s guide – How to Write a Business Plan: Step-by-Step Guide.
Sample Business Plans
For more information on what should be included in your business plan. Refer to one of our sample plans for guidelines.
Register the business
If you already have experience in the property management business, the next step is to find out what the legal requirements are. Register the business entity you have decided on with Companies Intellectual Property Registration Office, (Cipro).
“You need to visit your nearest Estate Agency Affairs Board (EAAB) to establish what is required. If you are collecting rent and taking commission, you have to register with the EAAB,” says EAAB Representative, Thoko Makhubo.
More legal leg work
You will have to discuss the business with a lawyer to ensure you have all the necessary paper work. Remember you will be signing management agreements, writing leases, evicting tenants, hiring repair staff and so on. To get in touch with a legal expert or business in your area, browse through the Entrepreneur legal directory for options.
Sell your services
Once the business is set up, it is time to sell your services in order to recruit local property owners as clients. You have to be able to show them that you are ready to manage their property and be the middleman between them and prospective tenants.
Be professional and kind. A prospective client is not looking for a person who appears inconsistent or unprofessional.
Set up the business so that you can complete thorough background checks to insure proper financial responsibility on prospective tenants. Being detail-orientated will increase your odds of having reliable tenants. Rent or lease to tenants that meet all requirements established between you and the client.
Set reasonable rent or lease agreements. Having a good relationship with tenants may increase the odds of renewing their lease or rental agreement. In this kind of business, you need to register with a company such as TransUnion, South Africa’s largest credit bureau that manages credit information on both consumers and businesses.
Advertising property for sale and rentals through the internet
To offer a search engine service and advertising opportunities, you do not require a real estate licence, even though you are focusing on the property market. “Providing that you are not earning commission from sales or rental of property, you do not need a licence,” says EAAB representative, Margie Campbell. Contact the EAAB for more information.
Is property a viable business start-up?
Every city and town in South Africa has a set of regulations to control development. These regulations are determined by the zoning of the property.
A good source of income
A well-run property business can be an excellent stream of income, especially if you plan to lease the property to other businesses. A properly maintained and well-run commercial property gains value.
There are disadvantages
However, the disadvantages include the fact that you are tying up a large amount of capital. On top of this, you are responsible for the safety of the building – for example, you need to keep up to date with and implement fire and health regulations.
The building has to properly insured and as the owner/manager, security and general maintenance is your responsibility. If a tenant defaults in the payment of rent, you may incur legal costs and loss of income. All these issues must be considered in the business plan.
Choose the best location possible
The right location for a commercial property is vital. Conduct thorough research to determine if the location will attract the right target market, be close to suppliers, customers or related businesses. You need to establish if the venue will be convenient in terms of transport links for workers and so on.
Investigate Government Grants
It’s worth investigating Government grants and incentive schemes set up to tempt small businesses into urban areas, such as grants for inner city renewal projects, or cheaper premises for small businesses in designated areas. To find out more about the various options available to you, you can visit our comprehensive funding directory.
Property zoning must be checked
Property zoning is set out in the Town Planning Scheme, which determines possible land use, floor area, coverage, building lines, parking provisions and so on. Development of any kind is also controlled by conditions of title.
These conditions are set out in the Title Deed of each property, and can restrict the way in which a property may be developed. Approach the Town Planning Department and establish if any restrictions apply on the property you are interested in.
Can you change zoning regulations?
If a proposed property development requires a change of zoning regulations or an amendment of the title conditions, this can be done; but it requires an application and a formal procedure. There are many different kinds of applications, all of which are technically and legally complex. Therefore, it is a good idea to seek professional help. Depending on the type of application, obtaining a decision may take as long as 12 months.
Before you attempt to write a business plan, research Land Use Management Laws as well as other pieces of legislation that regulate commercial development including the National Building Regulations and Building Standards Act (Act 103 of 1977), the Public Health Bylaws and various other Municipal Bylaws. Any development of land that does not abide by legislation and its various sets of regulations can result in prosecution.
Find a mentor
Seek help before you approach investors – look for a suitable mentor. The reason for this is that a mentor will help you prepare a business plan and will provide guidance and support. A business plan is the blue print of a start-up business, so to speak, and reflects what you intend to do with your business. Mentors have access to realms of information and advice, from training and mentoring, business planning, and registration of the business
Why is a business plan needed?
If you haven’t yet written a business plan, start writing one as soon as you can so you that can turn your idea into reality A business plan includes a funding plan, market research, sales, advertising and marketing plans. Once the business plan is in place, you would then be able to approach investors.
If you have a good business idea and a well-constructed business plan, there is no reason why investors will not support the buying of land and the required building costs involved in property development. These issues should be included in your business plan, giving potential investors a clear blueprint of what they would be investing in.
Investors need to see a business plan before they will even consider lending money. Depending on the type of business you are setting up, the traditional way to raise money is to apply to a bank for a commercial property loan.
Want To Start A Property Business That Buys Property And Rents It Out?
Information on starting a property renting business.
Start your property rental business using this guide
I would like to start a property business where I purchase the properties and I rent it out, I already have a paid up property that I am renting out but my taxes are too high on the rental income so I am considering starting up a business. Could you advise me on where I can get more information on the requirements to start this and provide some guidance on whether it would be wise to pursue this business?
Before starting any business, it’s important that you’re absolutely clear about why you’re doing it – and that it’s going to be something that excites you, drives you and challenges you in the long-term.
If you’re only considering starting a property investment and management company to try and reduce your taxable income, then I don’t believe this is an appropriate – or a sustainable – solution.
You should rather consult a reputable financial adviser about other investment options that would better suit your personal needs.
If owning and managing properties is, however, an opportunity you would like to pursue, I would then recommend that you start off by equipping yourself with a proper understanding of what it actually means to be a landlord.
This will help you to make an informed decision about whether or not you want to start this (ad)venture as an entrepreneur. At a very basic level, here are some of the things you might want to consider to determine if this is the right business for you:
You need to consider the initial cost that you will be incurring when setting up the business, especially since you have a property in your personal capacity.
You will need to transfer the property from your personal capacity into your business and pay transfer fees and transfer costs.
These costs will be calculated based on the current value of the property.
The work and planning
No matter whether you’re a residential or commercial landlord, property management requires a great deal of work and planning. Remember you will be responsible for all aspects of the property: From purchasing it to maintaining it on a day-to-day basis.
Related: Real Estate Business Plan Sample
This involves everything from transfer to managing the monthly utility bills, all the way through to replacing the geyser when it bursts and ensuring your tenants behave appropriately in the building. You would also need to source your tenants and ensure that they pay you on time.
All by yourself
From a start-up perspective, you would probably need to do all of this yourself in the beginning. As such, you would need to work to build up your own database of reputable suppliers: Plumbers, electricians and handymen.
It’s important that you find experienced, qualified suppliers that you can trust, and who will be able to deliver on time and cost-effectively.
This can be a very time consuming process. Also consider that you would need to be on hand to facilitate all of this work: Arranging the call-out with the supplier and the tenant; overseeing the work delivered; paying the supplier etc.
Business owner development
Above and beyond that, you’re then going to need to develop yourself as a business owner. You will need to equip yourself with the skills and knowledge required to lead and manage this business in order to make it both sustainable and profitable.
This will require a significant investment from you: Time, effort and money. The more you commit to this journey of personal and professional development, the better your chances of success.
If you can picture yourself doing – and enjoying – all of the above, it’s then equally important to consider if this is a viable opportunity.
The greatest barrier to entry in this sector for you as an entrepreneur is probably going to be finance.
You need to be conscious of this from the outset.
- Do you already have access to the funds you need to purchase the properties you are going to rent out?
- If not, what are your plans to secure this funding? And what are the returns you are expecting?
- Also consider the funding of the business itself. How will you finance this, especially during the first year?
My recommendation here is to take the time to do your homework – and the maths. While this could be a business opportunity, it might not be something that will be possible for you to do on your own.
If you have a feasible plan regarding the above, you then need to start working on developing a model for this business – as well as a strategy and plan. All of these will require research on your behalf: From reading Entrepreneur to accessing websites, possibly visiting walk-in centres etc.
This will include unpacking the actual opportunity itself – and determining if there really is a demand for your service offering.
Please note that the above are thinking or “trigger-points” – listed simply to give you an idea of some of the things you need to consider, as well as the mindset you will potentially need to adopt as an entrepreneur. Your response to them should give you a good sense of if this is the path you wish to walk.
Remember that entrepreneurship is a journey – and every day on this road is a learning opportunity. If it is for you, embrace it whole-heartedly, don’t be afraid of failure and be sure to seek out the assistance available to you.
I would like to start a consulting business but I have no idea where to begin. Please could you offer some guidance?
The more you focus on your customers’ needs, the easier selling gets.
How to start a Consultancy
Consultants have become a necessity in South Africa’s changing business landscape. As you work in a particular field you can offer your expertise to help others in the field that you know best, however, you need the ability to sell your skills.
Many consultants work on a retainer system, which is great if you can win signed contracts. It is just like having a monthly salary. With a retainer, you agree to be on call for a specified number of hours, days, weeks or even the whole month, for an agreed-upon monthly fee.
Related: How to Register Your Consultancy
Because clients usually think of consulting services as a temporary expenditure, rather than an ongoing commitment, consultants need to work hard to offer top notch service and make themselves indispensible. Even with contracts, you need to continuously look for new business.
Steps to setting up a consultancy
1. Formalise your business structure
Decide if you are going to operate as a Sole Proprietor or Private Company.
- Sole Proprietor
You can operate as a sole proprietor. This type of business enterprise has one owner
Many small businesses operate as sole proprietorships. Businesses that require minimum amounts of capital often operate this way.
- Private company
A private company is a legal trading entity that cannot offer shares to the public and is subject to prohibition on transfer of shares.
2. Register the business with the South African Revenue Services (SARS)
Tax benefits will depend on the kind of business entity you choose. To find out if you will need to pay VAT click here.
3. Prepare your business plan
Before you can write the plan, you must conduct research. A business plan is the road map of your business. It’s a living document that you should refer to each and every day.
Make a list of potential clients. Find out what their strengths and weaknesses are and look for a gap.
Use this gap as your sales tool. Prepare a strategy in order to create the sales and marketing plan.
4. Marketing and selling
There are many online resources for sales techniques, sales strategies, sales tips and sales training for selling products and marketing services.
Every business needs to know what sets them apart and how they’re going to let their customers know just how great they are so including a marketing strategy in your business plan is the best starting point for achieving success.
What types of consultancy business are there?
Although you can be a consultant in just about any field these days, here are 20 consulting business ideas to get you thinking.
- Accounting. Accounting is something that every business needs, no matter how large or small. Accounting consultants can help a business with all of its financial needs.
- Advertising. This type of consultant is normally hired by a business to develop, and sometimes execute a good strategic advertising campaign.
- Auditing. From consultants who handle monthly accounts for small businesses to consultants who handle major work for telecommunications firms, auditing consultants are enjoying the fruits of their labour.
- Business. Know how to help a business turn a profit? If you have a good business sense, then you’ll do well as a business consultant. After computer consulting, people in this field are the next most sought after.
- Business Writing. Everyone knows that most businesspeople have trouble when it comes to writing a report – or even a simple press release.
- Career Counseling. With more and more people finding themselves victims of corporate downsizing, career counselors will always be in demand. Career counselors’ guide their clients into a profession or job that will help them be both happy and productive as an employee.
- Communications. Communications consultants specialise in helping employees in both large and small businesses communicate better with each other, which ultimately makes the business operate smoothly and be more efficient.
- Computer Consulting. From software to hardware, and everything in between, if you know computers, your biggest problem will be not having enough hours in the day to meet your clients’ demands!
- Editorial Services. From producing newsletters to corporate annual reports, consultants who are experts in the editorial field will always be appreciated.
- Executive Search/Headhunting. While this is not for everyone, there are people who enjoy finding talent for employers.
- Gardening. Not only are businesses hiring gardening consultants; so are people who are too busy to take care of their gardens at home.
- Human Resources. As long as businesses have people problems (and they always will), consultants in this field will enjoy a never-ending supply of corporate clients, both large and small. (People-problem prevention programmes could include teaching employees to get along with others, respect diversity and developing skills in the workplace.)
- Insurance. Everyone needs insurance, and everyone needs an insurance consultant to help them find the best plan and pricing.
- Marketing. Can you help a business write a marketing plan? Or do you have ideas that you feel will help promote a business? If so, why not try your hand as a marketing consultant?
- Payroll Management. Everyone needs to get paid. By using your knowledge and expertise in payroll management, you can provide this service to many businesses, both large and small.
- Public Relations. Getting good press coverage for any organisation is a real art. When an organisation finds a good PR consultant, they hang on to them!
- Publishing. If you’re interested in the publishing field, then learn everything you can and you, too, can be a publishing consultant. A publishing consultant usually helps new ventures when they are ready to launch a new newspaper, magazine, newsletter – and even websites and electronic newsletters.
- Risk Management. Natural disasters, theft, fire, computer viruses, corporate espionage and more. Assist business owners in building threat-proof companies by mitigating risk and insuring against losses.
- Security: Today, every business owner is aware of the need to increase security, however many businesses are still vulnerable to internal and external crime. Apply your expertise to ensuring they cover all bases.
- Taxes: With the right marketing and business plan (and a sincere interest in taxes), your career as a tax consultant can be very lucrative. A tax consultant advises businesses on the legal methods to pay the least amount of tax possible.
A few things to consider before you become a consultant:
- What certifications and special licensing will I need? Depending upon your profession, you may need special certification or a special license before you can begin operating as a consultant.
- Am I qualified to become a consultant?
- Before you hang out your shingle and hope that clients begin beating your door down to hire you, make sure you have the qualifications necessary to get the job done. If you want to be a computer consultant, for example, make sure you are up to date in the knowledge department with all the trends and changes in the computer industry.
- Am I organised enough to become a consultant?
- Do I like to plan my day? Am I an expert when it comes to time management? You should have answered “yes” to
- all three of those questions.
- Do I like to network?
- Networking is critical to the success of any type of consultant today. Begin building your network of
- contacts immediately.
- Have I set long-term and short-term goals?
And do they allow for me to become a consultant? If your goals do not match up with the time and energy it takes to open and successfully build a consulting business, then reconsider before making any move in this direction.
The Industry & Your Market
Is there a market for consultants in South Africa?
In South Africa there are many entrepreneurs looking for guidance and help. These start-ups frequently outsource administration and bookkeeping services as it is more cost effective than employing a full time person to take care of this side of the business.
If you target the right market there is certainly room for the kind of business you wish to start.
Start your research by compiling a market analysis. This is a regional and neighbourhood study of economic, demographic and other factors made to determine supply and demand, market trends, and other factors which may be important to your new business.
Make your study as complete as possible. Use the internet to conduct research. You can also approach the Cape Town Chamber of Commerce and some of the smaller Chambers to help you to narrow down your target by interest, demographic, and common trends.
These are the kind of questions you need to ask:
- Who is your target audience?
- Where is your target audience located?
- How will you attract them to your products or services?
- Who else is competing for their loyalty and devotion?
- Are you targeting business or consumer sectors?
- What extra value can you offer?
- Are your rates competitive?
How will you reach the target market?
It is a natural instinct to want to target as many people and groups as possible. Don’t.
Rather focus directly on the needs of a specific group, which in your case are Entrepreneurs. This is known as market segmentation.
This information will help you write a business plan.
How to define a target market
You may believe you have a great idea and a well-defined niche, but you need to have a market for your idea. Someone must be willing and able to pay you for your expert advice.
Who are your potential clients?
Will you be marketing your consulting services to large corporations? Or will you offer a specialty that would only be of interest to smaller businesses? Perhaps your services will be sought after by non-profit organisations.
Whatever the case, before you go forward, make sure you spend time preparing both a business plan and a marketing plan. You won’t be disappointed with the results – especially when clients begin paying you.
Why an organisation wants to hire you
- A consultant may be hired because of his or her expertise. This is where it pays to not only be of the best in the field you have chosen to consult in, but to have some type of track record that speaks for itself. Usually your track record is built over a number of years, and this can be done in your field of expertise while you are in full-time employment, or alternatively while freelancing your services.
- A consultant may be hired to identify problems. Sometimes employees are too close to a problem inside an organisation to identify it. That’s when a consultant rides in on his or her white horse to save the day. In many small businesses, an owner is too busy working ‘in’ the business rather than ‘on’ the business. A knowledgeable and trusted outside expert can offer a fresh perspective.
- A consultant may be hired to supplement the staff. Sometimes a business discovers that it can save thousands of Rands a month by outsourcing, rather than hiring full-time employees. Businesses realise they save additional money by not having to pay benefits for consultants they hire. Even though a consultant’s fees are generally higher than an employee’s salary, over the long haul, it simply makes good economic sense to hire a consultant. Outsourcing to consultants is viewed favourably in terms of labour law because terminating a supplier agreement in many instances is far easier than terminating employment. A consultant may be hired to act as a catalyst. Let’s face it. No one likes change. But sometimes change is needed, and a consultant may be brought in to “get the ball rolling.” In other words, the consultant can do things without worrying about the corporate culture, employee morale or other issues that get in the way when an organisation is trying to institute change.
- A consultant may be hired to provide much-needed objectivity. Who else is more qualified to identify a problem than a consultant? A good consultant provides an objective, fresh viewpoint without worrying about what people in the organisation might think about the results and how they were achieved.
- A consultant may be hired to teach. A consultant may be asked to teach employees any number of different skills. However, a consultant must be willing to keep up with new discoveries in their field of expertise – and be ready to teach new clients what they need to do to stay competitive.
- A consultant may be hired to do the “dirty work.” Let’s face it: No one wants to be the person who has to make cuts to the staff force or to eliminate an entire division.
- A consultant may be hired to bring new life to an organisation. If you are good at coming up with new ideas that work, then you won’t have any trouble finding clients. At one time or another, most businesses need someone to administer “first aid” to get things rolling again.
- A consultant may be hired to create a new business. There are consultants who have become experts in this field. Not everyone, though, has the ability to conceive an idea and develop a game plan.
- A consultant may be hired to influence other people. Do you like to hang out with the rich and powerful in your town? If so, you may be hired to do a consulting job simply based on who you know. This channel demands the consultant has real credibility to ensure that they can deliver on their promises.
In just 60-seconds, we’ll show you how to develop a fee schedule that’s fair to you and your customers.
How to go about setting the prices for a consulting company
If you charge too little, you won’t prosper in business. If you charge too much, you won’t get any clients. So how do you find that middle ground that seems fair to everyone involved?
One way to help you decide how much to charge is to find out what the competition’s rates are. A simple telephone call, asking for their brochure and rates, should do the trick.
Then set your rates so that you are competitive with everyone else in the community.
List all your expenses
Before setting your fees, make sure you have listed all of your expenses.
There is nothing worse than setting your rates, having your client pay you on time and then finding out you failed to include several expenses that materialised.
This brings up an important point to remember in every job you take from a client: be specific about what your fee includes and what it excludes. Most clients will understand that in every project, there will no doubt be additional expenses. Just be sure everyone knows upfront an approximate figure for those expenses.
Check the competitions rates
Before you set your rates, find out what other consultants in your community are charging for their services.
You may have to have a friend call and ask for their brochure, or any additional information they can collect regarding fees and pricing.
When setting your rates, you have several options, including hourly rates, project fees and working on a retainer basis. Let’s examine each one closely.
- You need to tread carefully when setting hourly fees, because two things could happen: Your hourly rate is so high that no one could ever afford you (therefore no client will ever knock on your door).
- Your hourly rate is so low that no one will take you seriously.
Keep one important rule in mind when establishing your fee, no matter which structure you decide on: The more money people pay for a product or service, the more they expect to get for their money.
In other words, if a client agrees to your hourly rate of R800, then you had better give R800 worth of service to that client every hour you work for them.
Related: What is the Right Price?
Some clients prefer to be billed on an hourly basis, while others pay per project. Many consultants opt for a project rate and then use a pre-determined hourly fee to bill for extra work commissioned outside of the original finalised project specification.
When working on a project rate basis, a consultant normally gets a fixed amount of money for a pre-determined period of time.
It is imperative that the deliverables and outcomes are determined upfront and billed accordingly. If details are not finalised the consultant may need to allocate more hours than initially catered for, resulting in the project becoming less profitable.
When it comes to billing by project another important detail to iron out is payment terms. Many consultants create a payment structure that includes a deposit or down payment at the outset of the job and then payments on milestones. Another method may involve the payment split into monthly chunks payable on 30 days of invoice.
Working on a retainer basis gives you a set monthly fee in which you agree to be available for work for an agreed-upon number of hours for your client. While in the ideal world you would have a dozen or so clients who hire you and pay you a hefty sum each month (and never actually call you except for a few hours here and there), don’t get your hopes up.
Most companies that hire a consultant on a retainer basis have a clause in their contract that prohibits you from working for their competitors.
Working and getting paid in this method certainly has its advantages. You are guaranteed income each month, and when you are starting out in your consulting business, cash flow can be a problem. Some consultants actually offer a percentage reduction in their fees if a client will agree to pay a monthly retainer fee.
Whatever your preferred method of billing, it is advisable to build up a nest egg to cushion your cash flow problems related to late payment. An efficient financial management system is critical to the success of every business.
Take the time required to set up an effective credit vetting, monitoring and collection system.
Marketing & Sales
How can I build a reputation as a consultant in my community?
Public speaking is an excellent way to recruit new clients and to earn a reputation for excellence in your community.
Unless you live in a town so small it doesn’t have a chamber of commerce or a Lion’s Club, Rotary Club or other similar service organisation, you can begin offering your services as a speaker for luncheons, dinners or any other special occasion.
Use the phone book
In addition to using the telephone directory, see if anyone has published a directory of service organisations in your community.
Go through and make a list of organisations that hold monthly meetings and therefore may use guest speakers.
Contact each group and offer your public speaking services. These gatherings offer an excellent networking opportunity.
Ask for referrals
This often-overlooked method of finding new clients is such an easy marketing tool (which is why it’s usually not thought of); you’ll kick yourself for not thinking of it yourself.
When you have finished your consulting assignment and your client is in seventh heaven (and is no doubt singing your praises), that is an excellent time to ask for a referral!
Simply send a note or a short letter asking for the names of any colleagues, friends or business associates they feel might be good prospects for your consulting services.
Ask their permission to mention their name when you write to the people whose names they pass on to you.
Sometimes all it takes is having a mutual friend or respected business associate to get the potential client’s attention.
Don’t plead. Don’t bribe. Don’t send chintzy gift cards. Instead, focus on the little things people appreciate.
What are the best ways for me to go about marketing my consulting firm?
Marketing and advertising your business is essential and need not be expensive.
If your consulting business has no clients, then you have no consulting business. But you must remember that selling your consulting services is not the same as selling a car or a house. In the case of the car or the house, the customer is probably already in the market for one or both of those products.
Your job, then, becomes harder, because you are marketing your services to people who may not even be aware that they need those services. There are a variety of methods you need to become both familiar and comfortable with in order to begin attracting and keeping clients.
Let’s look at some of the more conventional ones that are being used by many consultants today.
There are five issues your brochure should address. They are:
- It should clearly convey what your services are.
- It should tell customers why you are the best.
- It should give a few reasons why you should be hired.
- It should include some brief biographical information.
- It should include some information about who your other clients are. Remember testimonials from satisfied clients act as powerful influencers.
That’s it. Keep it simple, but do it right.
Remember, your brochure represents you in the marketplace, so make sure you polish it before you send it into action. Roll out a consistent design into all other printed and digital material.
Your business cards, PowerPoint presentation and sales proposal should reflect the same design style, colour, fonts and images.
A website need not be expensive to create, but before you embark on your digital journey you should identify the objectives for your site:
- Digital support tool. Is it a support tool for your marketing efforts, your brochure duplicated online? If so, does this add real value? Are you able to load additional information about your business, your track record or client testimonials? If not, you should evaluate whether you really need a website.
Are you expecting to drive traffic to your site via search engines to attract new clients? If so, you will need to follow Search Engine Optimisation (SEO) principles to ensure that search engines such as Google rank your page favourably.
One of the most important elements to make your website search engine friendly is unique and relevant information. Although this content may be time and/or cost intensive upfront, you will be able to use it in other marketing tools such as eNewsletters. Take action.
A further aspect to consider is the desired action you wish for visitors to take once they reach your site. Do you want visitors to complete an enquiry form, download your brochure, call your office or subscribe to your eNewsletter?
Whatever your goal, construct your site navigation, design and prompts in such a way as to guide your user to perform the desired action.
Whatever your consulting field is you should have more than enough information to produce a printed or digital newsletter as a means of attracting potential clients.
If you don’t have the time, or don’t feel comfortable self-publishing your own newsletter, hire a freelance writer and designer to do the job for you. Again, you don’t have to make it an expensive, four-colour, glossy publication. The simpler you keep it, the better.
A good newsletter will sell itself based on the content rather than the splashy design. Newsletters, particularly digital format, are an effective and budget-friendly means of communication.
The limits you place on advertising your consulting services will be directly tied to your advertising budget. If you are lucky enough to have a very healthy advertising budget, remember that you don’t have to spend the money on ads just because you have it to spend.
Advertising can be very expensive. Consumers respond more positively to advertising messages that are placed in context, so it may be worth your while to narrow your focus to niched channels.
Depending upon the type of services you offer, it may be necessary to advertise in specialised trade journals, magazines or websites.
Before spending money
Before you spend any money, start looking through professional journals and newspapers relative to the fields you specialise in.
Take some time and examine ads that have been placed by other consultants, and then carefully determine how effective you think their ads may be.
Then design one that suits you best, but be sure to differentiate your service from your competitors’ rather than creating a ‘me-to’ advertisement. Ensure that you clearly communicate a benefit to your target market.
You must do whatever it takes to make cold-calling work and make it easier for yourself. There are a few tricks you can use to make cold-calling a little easier for you:
- Prepare a script ahead of time. Spell out word for word what you expect to say when you get someone on the telephone. Remember, though, that your goal is to get a face-to-face interview and, eventually, a new client. So before you end up stumbling over your sales presentation (either in person or over the telephone), write your script and practice it again and again.
- Be creative in your efforts to reach the decision maker. Most times you will encounter a secretary or administrative assistant who has years of experience turning away cold callers like yourself. But don’t give up! Don’t let any obstacle stand in your way! To avoid being screened by the secretary, try calling before she is on the job. Yes, you may have to call before 08:00 or after 17:00, but at these times, chances are the decision maker you are trying to reach will answer their own telephone.
- Limit your cold calls to just several days each month. And look forward to those days, making sure you put your best effort into the process. That way, not only will it become easier to make those cold calls, but you will find yourself actually looking forward to making them!
How to make the selling process easier
People don’t care how much you know until they see how much you care about them and their goals. You have to get what you sell out of your mind and start focusing on what your customers sell. Here are three ways to stay focused:
- Forget what you sell. When you first meet a prospect, start thinking of questions that will uncover his hot buttons. What does that person do, and does he have goals for the next year or three years? What are his top three priorities or objectives? What challenges and changes does he face in his industry? How can you help him generate more business? Once you focus on the customer, it becomes easier to think of ways your product or service can fit into their overall goals. If you realise right away that it’s not a good fit, you can walk away and work on other, more qualified prospects.
- Go beyond the customer’s general business needs. Every time I ask my audience if they’ve ever sold an account because they did something helpful for the prospect that had nothing to do with their business, lots of hands go up. Maybe they helped them get one of their kids an internship at a client’s business, or perhaps they referred them to a great builder because they were listening when the customer mentioned she was adding on to her house. This breaks down barriers and opens customers up to looking to you as a resource. That’s when good things start to happen.
- Maintain your passion for learning about the people you serve. How well do you know your prospects and customers? How much more business could you get if you spent more time uncovering their inner workings? When I take a tour of a customer’s business, I interview people in various departments and research who their customers are; this always pays off. Your ability to serve is enhanced by knowledge. When you ask a customer for resources in their organisation that you can use to understand the bigger picture, your relationship and the trust with your customer improves, you’re much more aware of their needs and how best to serve them, and the results you bring them will provide you with repeat business and referrals.
How to save money as a consulting business
A consulting business will probably not require a large capital investment at first. In fact, if you are able to, you should consider operating from your home. There are many advantages to having a home office. Savings that can be enjoyed are:
- Low overhead expenses. You don’t have to worry about paying rent or utilities for an office; you will appreciate this feature until you establish a regular client base.
- Flexibility. There is little doubt that operating as a consultant at home gives you a great deal of flexibility.
- You can set your own hours and take time off as you need it.
- no rush-hour nightmares. For anyone who has had to commute to and from a job during rush hour, this will be a welcome change of pace.
- Your home office space will most likely be tax-deductible. SARS has rules in place for people who work at home, but check with your accountant or income tax preparer to see if you qualify for this deduction.
In the end, business survival and growth almost always come back to the same thing: cash!
Staff and Setting up Office
When you first open the doors to your consulting practice, you may be able to handle all the operations by yourself. But as your consulting business begins to grow, you may need help handling administrative details or completing the actual consulting assignments.
You need to make some important decisions. For example, do you have the time it will take to prepare and despatch mail shots? Can you afford to spend time doing administrative tasks when you could be using that time networking and signing up new clients?
Will you need help with paperwork?
There are many options when it comes time to decide if you need help with your paperwork. For example, a quick look through the Yellow Pages will reveal a number of small secretarial support firms. The rates will depend on a variety of factors, including how large or small an organisation it is and what types of services it provides.
While it will pay you to shop around for these types of services, don’t select a secretarial service just because it happens to have the lowest prices in town. Instead, ask for references, preferably from other consultants who have used their services, or from small-business owners.
Office rental is an option
Another option may be a short-term full service office rental from Habitaz, Regis or The Business Place.
A good, reliable support service is worth the price in the long run. There will come a time, however, when you may find it more cost-effective to hire someone to work in the office with you.
Hiring a good administrative support person can sometimes mean the difference between success and failure – between obtaining more clients and constantly losing clients.
Benefits of having someone in the office with you:
- You save time and money. By having someone concentrate on the more routine tasks (opening the mail, filing, answering phones, etc.) you can focus all your efforts on recruiting new clients. Think about this: Would you want to lose a R2 000-a-day client because you were too cheap to hire someone to manage your office for you?
- You don’t worry about being out of the office. If you are a one-person operation, it’s hard to be out on the road marketing your services if you’re worried about clients calling – and only getting your answering machine.
- You have someone to offer another perspective. Sometimes it can be pretty lonely trying to do everything yourself. Having someone around the office during the day who can offer another perspective can be worthwhile.
How do I start a placement agency?
A guide to starting a placement agency.
The first step is to have a comprehensive business plan. Once you have decided on a name for your company, you have to register the business.
There is a governing body Association of Personnel Service Organisations (APSO) that acts as the governing body for the industry and provides credibility to the agency.
However, it’s costly to and complex to register with them. You don’t have to be a member of APSO to start a placement agency, but it is beneficial.
Related: Free Sample Business Plans
Seda (Small Business Development Agency) will be able to advise and guide you through this process and they do not charge for their help.
“As most of the staff that works for placement agencies are employed on a contract or temporary basis, you have to apply for an IRP30 through the South African Revenue Services.
The reason for this is so that the contractors that the agency places are safe-guarded and that PAYE and UIF are paid on their behalf,” explains Janine Lombard, director of ABC Resourcing.
Do your research
It is very important to understand and be familiar with the Labour Law of South Africa. Obviously you do not have to understand the entire act, but you must be aware of what minimum wages are, how to conduct hearings and dismissals and understand how to register for PAYE and UIF.
For a placement agency to be successful, an honest workforce is crucial. To achieve this you have to run screening and background checks on your candidates as you do not wish to compromise your reputation because you haven’t done your homework.
“It is a good idea to do a criminal and educational check and obtain references where possible. Companies such as Kroll can do this on your behalf, but you can do them yourself.
Even if the candidate has good references you must test their skills to ensure that they are competent”, says Lombard.
Normal domestic workers minimum wages for those who work more than 48 hours a week:
- Urban area: R6.88 per hour; R309 per week; R1340 per month
- Rural area: R5.63 per hour; R253 per week; R1097 per month
If you place staff on a permanent basis a fee is payable by the client when the worker starts.
Related: Hiring Your First Employees
It can be anything from 7% to 14% of annual salary plus VAT, covered by a three month warranty and you must have a set of terms and conditions which the employer must sign and accept.
If you are setting up a small office, the law is clear that in this kind of business you must have a separate interview room and a separate office.
Before you send a candidate to an interview, you must prepare a resumes and letter of introduction for the potential employer. You must draw up an employment contract for your candidates and or clients to sign.
The CCMA will be able to assist you in this regard.
Dealing with the client
Interview the client and find out exactly what they are looking for so that a comprehensive job specification can be gathered. From this you should be able to short list candidates that are suitable for the client.
Discuss and inform the client of your terms and conditions and make sure that you have an agreement in place that the client signs when accepting a candidate from your placement agency. In terms of the contract the successful candidate would be subject to a probationary period of up to 90 days.
The contract falls within the parameters of the Basic Conditions of Employment Act and clearly outlines all duties and obligations for both parties.
Preparing candidates for interviews
The responsibility of the owner is to set up appointments with prospective employers for candidates and finalising agreements between parties (employment contract). Prepare the candidate carefully for the interview.
Explain that they must be well spoken, polite, smartly dressed and guide them so they know the right questions to ask:
- What time they start and finish work
- Discuss tea breaks
- How they should answer the telephone
- What their duties and responsibilities are
Establishing a client base
Any new business has to be advertised and a marketing plan must be in place in order to attract business.
Take a small advertisement in the local newspaper offering your services, drop pamphlets from door to door in the area in which you intend to operate.
“In order to attract big contracts with large companies it is very important to have BEE accreditation.
This can be obtained through SEESA who offers clients professional, round the clock employment law support and representation in labour, BEE, skills development and facilitation and all employment matters”, advises Lombard.
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